Resources

Comparisons

There are a couple of options for working with offline files with Google Drive and Google shared drives.
There are multiple video recording tools available but which tool will be best for you? Below we have outlined solutions, rated them for the effort required, and identified key considerations.

Experts & Communities

The Academic Technology Informal Community of Practice (ATiCoP) is a community of academic technologists and instructional designers working at the University of Minnesota who provide academic technology and design ex
The Academic Technology Product Admin/Support group, also known as AT-Pros, is a community of academic technologists and instructional designers working at the University of Minnesota who provide academic technology a
The Academic Technology Product Admin/Support group, also known as AT-Pros, is a community of academic technologists and instructional designers working at the University of Minnesota who provide academic technology a
The CEI collaborates across the University to advance effective teaching and engaged learning.
Participate in discussions and events with faculty, students, and staff who wish to integrate video technology into their work.
Participate in discussions and events with faculty, students, and staff who wish to integrate video technology into their work.
Participate in discussions and events with faculty, students, and staff who wish to integrate video technology into their work.

Good Practices

Use this checklist to create an accessible Canvas quiz.
Take a strategic approach to create a course community that helps students work together and learn from each other.
Instructors can create course sites that are both usable and accessible to the widest range of students possible by organizing their course site with a landing page, modules, and a limited menu, plus following other core skills of accessible design.
There are multiple ways in Canvas to notify your student of course expectations, due dates, discussions, or disruptions that impact them. But are students getting the message?
Challenge Working in small groups on activities and assignments can be beneficial even for "routine" tasks, as students have the opportunity to learn from and help one another.
Online assessments may be used to support instructional goals, even if your primary course format isn’t fully online.
If your course typically has timed, in-person, proctored exams, there are a number of options to consider if you wish to use online proctoring tools.
Instructors often use classroom discussions to promote sharing and ideas about a subject matter. Sometimes, discussions can become rote and tedious, or engage only one or a few students and the instructor.
Design Exam to Be Open-Book Use the Canvas Quiz tool to create a timed exam that can be done open-book or in collaboration with others.
Conducting Remotely University policy allows for remote participation on doctoral preliminary & final oral examinations, and provides i
Instructors often spend a majority of classroom time on lectures, leaving little time for other learning opportunities such as group discussion. Capturing content is one method to address this challenge.
Instructors often spend a majority of classroom time on lectures, leaving little time for other learning opportunities such as group discussion. Capturing content is one method to address this challenge.
Create a Balanced Assessment Plan To support your larger summative assessments, include smaller assignments that will also assess the key learning outcomes.
Identify Instructional Needs If your students are performing a practical or applied assessment, use your instructional goals to help identify an appropriate solution.
Preparation is key to producing effective instructional videos. Get tips for preparing what you will present, as well as for being on camera. 
Challenge Whether you’re recording audio-only or recording a video, good quality audio is paramount.
The start of each semester brings anticipation and excitement.
Create a Balanced Assessment Plan As you create an assessment plan that includes both formative and summative assessments, consider how you are sequencing assessments, and where students will receive feedbac
Challenge When using pre-assigned breakout rooms, specific guidelines must be followed to ensure students are routed to their designated Zoom breakout rooms.
This guide provides some tips to get the most out of your Zoom meeting experience.
This guide provides some tips to get the most out of your Zoom meeting experience.
Uploading a large video file is cumbersome, and navigating a video recording of a 50-minute (or longer) class is challenging for students. By chunking your lecture, you can create smaller files. This is easy to do in Zoom and will benefit both you and your students.

How-Tos

This article is intended for migrating large amounts of data from Google Drive into Box Secure Storage using the Box web interface.
Kaltura is a media management system that can be used to upload media files as well as to create webcam recordings. Videos in Kaltura can be viewed from phones, tablets, and computers.
Audience: Faculty, Staff and Students Media Galleries are areas to post, view, and search Kaltura videos related to specific courses in Canvas.
Media Galleries are areas to post, view, and search Kaltura media associated with individual Canvas courses. Only people enrolled in a particular Canvas course have access to that course's Media Gallery. 
Use this article to add media to a page, discussion, assignment, etc. within Canvas. In this article:
Canvas integrates with Google Drive both at the course level and at the Group level making it easy for you to collaborate with others in both environments. There are two different integrations at each level.
Canvas integrates with Google Drive both at the course level and at the Group level making it easy for you to collaborate with others in both environments. There are two different integrations at each level.
Kaltura is a media management system that can be used to upload video files as well as to create webcam recordings.
You may see the following error while trying to access Kaltura via your Canvas course site:
The Zoom for Canvas Integration allows you to start and join Zoom meetings from within Canvas. This article is for UMN faculty and staff who would like to use Zoom together with Canvas.
Canvas integrates with Google Drive making it easy for instructors to include collaborations, content sharing, and assignments directly within Canvas.
Canvas integrates with Google Drive making it easy for you to share content and collaborate with others, students and instructors alike.
Canvas integrates with Google Drive making it easy for you to share content and collaborate with others, students and instructors alike.
The most common issue people experience when using Google Drive in Canvas is an authorization error or authentication failure.
The My Media tool in Canvas shows your personal library of all media that you own or manage in Kaltura.
Kaltura is a media management system that can be used to upload video files as well as to create webcam recordings. Videos in Kaltura can be viewed on phones, tablets, and computers.
A Media Gallery appears in each Canvas Course, unless hidden by the instructor. See additional resources about how an instructor can restore a hidden Media Gallery.
Compare the features of Zoom (umn.zoom.us) and Google Hangouts Meet (
The following instructions are for websites using the default UMN Drupal Enterprise 7 configuration.
You can easily embed YouTube videos into your content. All of the video playback controls will be available.
This article applies to Drupal Lite 8 and 9.
Description Here's how to ensure video and audio connectivity in Google Hangouts using the Mac Mini and Logitech BCC950 "eye stalk" webcam in the 202 Johnston Hall conference room.
Before you leave If you invited someone to participate in the Google video call by calling their telephone, their participation in the video call is tied to yours.
The University of Minnesota's instance of Google Hangouts does not have a record feature.
Any Google video call (Hangout) will be restricted to the UMN domain by default, limiting the call initially to the participants from your domain. Here are three workarounds:
Google Hangouts is a web meeting service available to most people at the University of Minnesota. Google Hangouts Chat is a chat application similar to Slack or HipChat.
Audience: Kaltura MediaSpace users wishing to share content with others. Not all user accounts at the University of Minnesota are present in Kaltura MediaSpace.
Media owners and co-editors have the ability to download their own media files to any device. They also can decide what media files can be downloaded by others who have access to the videos.
This article explains how to add media into Kaltura MediaSpace. You can upload media individually into Kaltura MediaSpace.
Kaltura MediaSpace allows you to create Channels, which are collections of related media/videos. Use channels to:
Kaltura is a media management system that can be used to create webcam recordings, upload video files, and share videos with others. Videos in Kaltura can be viewed on phones, tablets, and computers.
As of February 2018, videos uploaded to Kaltura in Canvas or MediaSpace receive closed captions using automatic speech recognition (ASR).
Videos are presumed to be in English and captions are processed based on the audio track.
Various groups at the University occasionally ask for a way to charge for access to video content. There are many ways to do this, but not many ways to do it that are centrally supported at the University.
Use this page to find topics related to managing closed captions on your videos using Kaltura in Canvas and MediaSpace.
Using Kaltura in Canvas or
Using Kaltura in Canvas or
Kaltura is a media management platform for teaching, learning, and outreach purposes. This cloud-based system automatically optimizes video files for viewing on any device.
When videos are uploaded to Kaltura in Canvas or in MediaSpace, they are automatically captioned using automatic speech recognition (ASR). 
When videos are uploaded to Kaltura in Canvas and MediaSpace, they are automatically captioned. This is done through the use of automatic speech recognition (ASR), which scans the audio track for spoken English.
Each video uploaded to Kaltura through Canvas has an owner. As the media owner, use video permissions to determine individual levels of access to videos for collaboration.
When videos are uploaded to Kaltura in Canvas and MediaSpace, they are automatically captioned.
Audience: Media owners in Kaltura (faculty and staff/departments)
This article addresses troubleshooting issues with uploading recordings and recording the desired source with KalturaCapture. In this article:
This article is for owners and co-editors of media in Kaltura.
When videos are uploaded to Kaltura in Canvas, they are automatically captioned by using automatic speech recognition (ASR).
Use this article to learn more about Kaltura Analytics, which allows media owners and collaborators to better understand ho
Kaltura is a media management platform for teaching, learning, collaboration, and outreach at the University of Minnesota. You can use Kaltura MediaSpace to:
Screencast-O-Matic is available to all University of Minnesota faculty and staff, and to students EXCEPT those students who have 
Google Meet may be a good option for alternative instruction. However, there are a few technical considerations to be aware of when evaluating Google Hangouts Meet.
YouTube is not part of the University of Minnesota Google Core Apps Suite. This means:
When entering into a contract with Zoom, the University's Office of Information Technology ensured full review of the contract terms and conditions and Zoom's privacy policy.
You can share scheduling and in-event hosting privileges with other people in your Zoom events.
You can enroll in free Live Remote Training Sessions facilitated by Zoom Train
If you see a black screen when you attempt to share your screen, check Zoom's troubleshoo
Use Zoom's video layout instructions if you want to change your meeting view during a
You can join a Zoom meeting's audio with your computer, or
Use Zoom's article comparing Zoom Meetings and Webinars to decide which tool is best for your needs. 
As a meeting host, you can split meeting participants into breakout rooms when scheduling the meeting.
Use this feature if you want to let someone else host a meeting or webinar that you have scheduled. This may be helpful if you are out of the office or late to your meeting or webinar.
You do not need a webcam in order to join a Zoom meeting or webinar.  However, without a webcam, you will not be able to enable video. Things you will still be able to do include:
The Family Education Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records and personally identifying information.
As a meeting host, you can view or download a roster of meeting participants.
There are two Zoom account types at the University of Minnesota:  
Zoom can change the way you teach and interact with learners, by giving you the ability to hold online office hours with learners anywhere in the world on a one-time or recurring basis.
The host key is a 6-digit PIN tied to your Zoom account. It is not meeting-specific. You can use your host key to claim host privileges in the following circumstances:
If you cannot use your computer or smartphone to join a Zoom meeting, or if you do not have the bandwidth required for a video meeting, you can 
Zoom has international dial-in numbers available for an extensive and growing list of countries throughout the world. Participants from abroad can join UMN-hosted Zoom meetings or webinars via telephone if they cannot
Use Zoom's instructions to join the meeting audio on an iPhone or iPad.
Use Zoom's iOS instructions to share your screen on an iPhone or iPad.
Intended Audience: Students or any user from the University of Minnesota joining Zoom meetings as a Participant or Attendee.
Use Zoom's instructions to join a meeting with the Zoom web client, but make sure you are
The HCC, or Health Care Component, is a group of faculty, students, or staff who work closely with private health information and are subject to a Business Associates Agreement (BAA) with Zoom to ensure HIPAA complian
University of Minnesota students, staff, faculty, departmental, and sponsored accounts can livestream from Zoom meetings or webinars to Youtube Live and other streaming services.
You can log in to Zoom from multiple places depending on your needs. For the most seamless meeting experience, always make sure you log into Zoom.
The University of Minnesota's Zoom web conferencing includes a feature that uses automatic transcription to turn the spoken word into text, in real-time.
You can use the breakout rooms feature in a Zoom meeting to allow multiple simultaneous group di
The Meeting Settings page in your
As the host or co-host in a meeting, you can manage your participants, including muting and unmuting participants to manage background noise and distractions.
Your Profile page in your
Use Zoom's instructions to optimize your shared video in a meeting.
The polling feature for meetings and webinars allows you to ask polling questions.
If you are hosting a webinar and want attendees to take a survey or be taken to a specific webpage afterward, you can create a survey from within the Zoom Portal, or you can share a survey you create on another platfo
If you're hosting a Zoom Video Webinar, these steps will help you create the best experience for your panelists, co-ho
As a Zoom host, you can record your meeting or webinar.
Use Zoom's instructions to rotate or change the orientation of your camera feed.
Becoming comfortable with Zoom's scheduling and invitation features will help you host successful meetings. In this article:
You can allow someone else to schedule meetings and webinars on your behalf in Zoom.
Zoom offers step-by-step instructions for using Microsoft Powerpoint presentations with screen sharing in their Help Center article
Follow the recommendations below to keep your Zoom Meetings secure and free from disruption.
This article details the options for creating short, convenient links to your Personal Meeting Room. In this article:
You can set a playback range for a Zoom cloud recording that you share with other
You can use Zoom to share your desktop, window, or application with meeting attendees.
If you want other meeting attendees to see what you are working on, you can share your screen by selecting the Share Screen button in the Zoom menu bar.
Synchronous class sessions, in which everyone logs in to a web conferencing system at a pre-scheduled time, are one way to create engagement and foster community in your fully online courses.
Before joining a meeting, test your audio with the device you intend to use.
For the best meeting experience, test your video before your Zoom meeting.
If you have a slower connection to the internet, it can take additional time to upload local recordings to Kaltura.
Troubleshoot audio issues with Zoom's instructions linked in this resource.
Remote Online Notary (RON) requires additional steps to be valid for MN statutes.
You can use the Call-Out feature in a Zoom meeting or Webinar to invite yourself or someone else to join the audio by telephone.
The dual-monitor display feature allows you to see the video on one monitor and the screen share on another monitor simultaneously.  
If your webcam is not working with Zoom on your Lenovo laptop, there are some simple troubleshooting steps that you can take using
The Waiting Room feature in Zoom allows the meeting host to control when a participant joins the meeting. Waiting rooms have additional customization features available in the Zoom Portal.
You can register for and watch recordings of Live Training Sessions facilitated by Zoom Trainers in the Zoom Learning Center.
Zoom offers an extensive collection of brief video tutorials on the
The Zoom for Google Calendar add-on allows you to schedule and join meetings directly from a Google Calendar event.

Resources

Sound can make or break a multimedia production, whether it’s an audio slideshow, a documentary video or an interactive narrative. 
Article from Geekazine on some simple tips that help with making video conferencing of all types a more pleasant experience for everyone.
Helpful points on making a better live recording.
This video will provide a walk-through of the features of the 1:Button studio.
Content chunking, for instructional design, is the strategy of breaking up content into shorter, bite-size pieces that are more manageable and easier to remember.
Good audio is critical to your elearning success.  You might be a great instructional designer and create the most engaging courses possible.  But it all falls apart if the audio quality in your course is not ve
In a recent study, researchers identified the design factors that were most valued by participants in terms of promoting an engaging online learning experience.
This presentation will introduce a rubric-based method of auditing online courses for their maturity on three dimensions of development. 
Good audio is an essential component for a good meeting.
Instructors and students alike can benefit from the power and flexibility offered by push notifications.
We recommend the following steps for those who are just getting started with Canvas at the University of Minnesota.
How to Access Courses in Canvas Canvas can be accessed through the MyU portal under Key Links or on the Academics tab, or by going directly to 
Additional learning tools, sometimes called learning apps, external tools or LTI's, can be added to Canvas to extend the core functionality and features of the system. 
Chunking is a concept embedded in the world of instructional and information design.
This source is an example of a branching scenario that provides practice in cultural awareness for noncommissioned officers.
This is an example of a branching scenario that provides methods for dealing with office issues.
Simple steps for embedding YouTube videos and playlists.
Simple steps for embedding YouTube videos and playlists.
When the COVID-19 pandemic forced the pivot to Emergency Remote Teaching, instructors and stud
Find support information for Google Currents on Google's help site.
Google Currents brand pages offer ways for organizations to reach out to followers, fans, and customers on Google.
Article from Google about how to access Google Drive and share and edit Google documents, slides, sheets, forms and drawings from within a Google Video Call (Hangout).
Abbreviated documentation on basics of Google Drive set up and functionality
Google Support document outlining basic and advanced search options in Google Drive. Note: Scroll down and click on Advanced Search options.
Google Support document which outlines process for changing the way documents are shared in Google Drive
LinkedIn Learning instructional video on making changes to your view and the sort order in Google Drive
Google Support document on real time communication with another Google user who is also working on the same Google Drive document
This short video from LinkedIn Learning demonstrates how to convert a file into the Google Doc format.
Google Support information on the creation, deletion and moving of a folder in Google Drive
LinkedIn Learning video instructions on how to delete and recover files stored in Google Drive
Google Workspace Learning Center instructions on how to download and print files from Google Drive
LinkedIn Learning instructional video on the ability to collaboratively edit a single document in Google Drive with another Google user.
Limitations on file sizes in Google Drive
Locate a file if its parent folders no longer exist.
Keyboard shortcut commands for use in Google Drive
Google Workspace Learning Center guide on sharing files or folders with specific people, adding comments and replies, making edit suggestions, and working with suggested edits of Google Documents in Google Drive
Important considerations before moving or deleting information in shared folders.
LinkedIn Learning video guide to funcationality and navigation in the Google Drive application
Google Support document with instructions on recovering a Google Drive document
Google provided information on requirements for using Google Drive.
Google Support site reviews process of searching for files in Google Drive
LinkedIn Learning how-to video on searching for files and folders in Google Drive
LinkedIn Learning instructional video on how to share files from Google Drive with other users of Google
Google Support instructional document on sorting files in Google Drive
Suggesting an edit to others working on the same document
Information on tracking changes made to your files stored in Google Drive
Google Support document giving steps to change ownership of documents stored in Google Drive
LinkedIn Learning video explanation of files compatible for storage in Google Drive
Google Support document with instructions on uploads to Google Drive
LinkedIn Learning video how-to on uploading files to Google Drive
LinkedIn Learning instructional video on using stars to group files in Google Drive
LinkedIn Learning instructional video on the use of a preview lightbox for file searches in Google Drive
Google Workspace Learning Center how-to guide on set up and use of Google Drive 
A resource discussing several strategies, such as folder structure and tagging, that can help improve your Google Drive when used with departments or teams.
LinkedIn Learning instructional video on contributing to files shared with you through Google Drive
Google Support document outlining how to convert Office files to Google Doc format
LinkedIn Learning instructional video on the sharing of documents through Google Drive and responding to/adding revisions
LinkedIn Learning video instructions on creation and maintenance of folders in Google Drive
Short article from 9to5 Google on how the use of Google Drive app within a hangout has been removed. Now users are to use the chat box for sharing any Google Driv items.
Learn about Google Hangouts on Google's help site.
The Google Hangouts Meet Help Center can help learn how to start and join meetings and use different settings in the meeting.
Webpage with link to download Google Video Calls (Hangouts) plugin required for most browsers to enter a video call.
Short video from Ronnie Bincer about how Google (Hangouts sometimes auto-mutes participants.
Web page from Google with information on how to start a Google Video Call (Hangout), including how to set up your computer and computer browser in advance.
Overview of how to use Google Video Calls with Google Calendar, including how to add a video call to a calendar event.
Chunking is a concept that originates from the field of cognitive psychology.
The key is to design tasks that are truly collaborative, meaning the students will benefit more from doing the activity as a group than doing it alone.
To optimize your zoom experience, follow these tips for your device and internet connection.
Video conferencing offers a variety benefits to the University community, including the following:
Presence is the most important best practice for an online course. Learn techniques to establish instructor presence.
You may have heard about instances of unwanted, upsetting online classroom disruptions (Zoombombings).
To be effective, online curricula illustrating communication behaviors need face-to-face interaction, individual role play with feedback and discussion.
Learning Tools, also known as learning apps, external tools, or LTI apps, can be added on to Canvas to extend the core functionality and features of the system. UMN has a variety of 
This resource opens to a slide presentation give at an Educause Conference. The presenter is from Virginia Tech. 
Library Media Services provides comprehensive course support for the integration of media assignments into teaching and publishes related case studies.
This resource from CloudFind provides some best practices for using Google Drive with your team.
The use of discussion forums as a vehicle for learning is based on the pedagogical tenets of collaborative learning theory, which call for collaboration between participants, experimentation, and open inquiry.
The Office of eLearning provides faculty and staff support for Quality Matters,
Learn about UMN video conferencing options Request a consultation to learn about available video conferencing options by completing the
As of November 2021, Studio C is no longer available as a service from the Office of Information Technology. 
YouTube is a video sharing service provided by Google, and all users must abide by Google's terms of service.
Quick article from Teacher Tech (Alice Keeler) on how to choose which video has the main focus in a Google Video Call (Hangout).
This source provides samples of branching scenarios for different professions.
Tips and tricks to help you record quality videos with your smartphone.
Student media assignments engage students in course content and provide opportunities for reflection and deeper learning. See examples from the College of Education + Human Development.
This short, 4-minute video walks you through the process of making a recording using TechSmith Relay.
The College of Education and Human Development (CEHD) created this checklist to help instructors create effective online courses.
Learn how to set up a branching scenario properly, no matter what tool you decide to develop it in.
The Office of Information Technology’s (OIT) role for the University of Minnesota’s video conferencing environment will be to provide best practices to nurture this technology.
Operation guides are available in room as well as online for the following rooms with video conferencing capability:
We recommend all room installations at the University of Minnesota conform to our standard technology architectural model which provides encryption and standardized hardware and room controls.
Support for an in-progress video conferenceFor immediate help with a video conference that is in-progress, call (612) 626-4444 and select option 1.
Professional video technicians are available to support your conferences, webinars, meetings, and other live events.
Video conferencing classrooms and meeting rooms are both available and in development across the University system campuses.
Compare web conferencing tools available at the University; always start with your objectives before deciding on the tool.
When should you go to the trouble of designing a branching scenario? See some examples.
Directions on how to add subtitles, closed captioning, and transcriptions to a YouTube video.
Directions on how to add subtitles, closed captioning, and transcriptions to a YouTube video.
YouTube directions for adding subtitles, captioning, and transcriptions to YouTube videos.
YouTube directions for adding subtitles, captioning, and transcriptions to YouTube videos.
Find how-to articles on using YouTube.
Find how-to articles on using YouTube.
Learn answers to commonly asked questions on this YouTube site.
Learn answers to commonly asked questions on this YouTube site.
The following are examples of how University of Minnesota groups have successfully used YouTube.
YouTube: Uploading, Sharing, Embedding video
YouTube: Uploading, Sharing, Embedding video
Before Your Meeting or Webinar Set up Registration. For public events, set up a Zoom registration page. People with a valid email will receive an email with the link to the event.

Self-Help Guides

The Google Drive self-help guide provides how-to instructions for common tasks such as organizing and finding files and folders, sharing and working together on documents, and downloading and printing files.
Hold an online meeting using the Google Hangouts App.
Kaltura is a media management platform for teaching, learning, and outreach.
This self-help guide will help anyone who presents at, schedules, or supports online meetings and webinars through Zoom.  To learn more about using Zoom for online office hours or smaller meetings, check out 
Zoom, an online video conferencing system, is now available to the UMN community!  Compare Zoom to Google Hangouts 

User Stories

Why capture a guest expert lecture or presentation on video?
The benefits of student group work are well documented:
The benefits of student group work are well documented:
Demonstration videos help students learn because they can both see and hear the proper way to do things at every step.
Academic Technology Support Services (ATSS) media production staff collaborated with Professor Wissinger to create 24short technique videos and six tip videos, which were uploaded to YouTube and embedded on the class site.