Canvas: Host a Zoom Meeting within Canvas

The Zoom for Canvas Integration allows you to start and join Zoom meetings from within Canvas. This article is for UMN faculty and staff who would like to use Zoom together with Canvas.

Note: Students are not able to create or host their own meetings from within Canvas.

In this article:

Zoom for Canvas Overview

The Zoom for Canvas Integration allows UMN faculty and staff to use the following Zoom features from within Canvas:

  • Schedule Zoom meetings
  • List upcoming Zoom meetings
  • Join Zoom meetings
  • Create Calendar events for Zoom meetings
  • Create Canvas Conversations about Zoom meetings
  • Record Zoom meetings to the cloud (for non-HCC account holders only)

The Zoom for Canvas Integration does not allow faculty and staff to create breakout rooms before the Zoom meeting within Canvas. Learn more about Zoom breakout rooms.

Zoom and Canvas Accounts

You must have accounts in both Zoom and Canvas in order to use the Zoom for Canvas Integration.

If you are in the HCC, make sure you have taken the required training in order to gain access to Zoom. Your account will have the same Zoom privileges and restrictions within Canvas as it does outside of Canvas. Learn more about HCC and non-HCC instances of Zoom at the University of Minnesota.

  • Note: HCC Zoom account access is provisioned up to one business day after training completion. You will receive an email from [email protected] and must click the provided link in order to gain access to your Zoom account.

Adding Zoom to Canvas Courses

You need to add the Zoom integration to each Canvas course you want to use with Zoom.

  1. Log into zoom.umn.edu
  2. In the same browser, log into canvas.umn.edu
  3. Select the course you would like to add Zoom to.
  4. In the course navigation menu on the left-hand side of the screen, select Settings.
  5. Select the Navigation tab.
  6. In the list of menu options, select the correct instance of Zoom for your account:
    • Zoom if you are NOT in the HCC
    • Zoom for BAA if you are in the HCC
  7. Click the Settings icon.
    1. Select Enable to move Zoom into your Navigation menu.
      Settings menu selected with Enable option highlighted
  8. At the bottom of the page, select Save. Zoom now appears in the course navigation menu.
    The list of enabled items in the navigation tab now shows Zoom. Instruction: Drag and drop items to reorder them in the course navigation.
  9. When you access Zoom for the first time through the course navigation menu, you will need to select the Authorize option in order to proceed.

Managing Meetings

Scheduling a Meeting

These instructions are for UMN faculty and staff only. UMN students cannot schedule meetings through the Zoom for Canvas Integration.

After adding Zoom to a course, you can access the Zoom tool from the course navigation menu. Then you can schedule a meeting.

  1. Select Zoom from the left-hand course navigation menu.
  2. Select Schedule a New Meeting.
    Canvas zoom integration. Schedule a new meeting highlighted.
  3. Follow the same steps to schedule a single Zoom meeting that you would use outside of Canvas.
  4. To schedule a recurring meeting, select the Recurring Meeting checkbox. You are able to set the following features:
    • How often the meeting recurs
    • How many sessions, or occurrences, the meeting will have
    • The date of the final occurrence
      Zoom in canvas meeting with completed details. Recurring meeting highlighted
    • You can view details about your recurring meetings in the list of upcoming meetings. In the example below, "Mathematical Foundations of Computing" is a weekly meeting with three occurrences.
      A class that has been set up for 3 recurring Zoom meetings, one each Thursday.

Note: When you schedule a recurring meeting, each occurrence creates as an independent event. This means that if you need to modify all instances of a meeting, you must edit each event individually.

Starting a Meeting

If you have scheduled a Zoom meeting using the Zoom for Canvas Integration, you can start the meeting from within Canvas.

  1. In Canvas, select Zoom from the course navigation menu
  2. Select Upcoming Meetings
  3. Select Start to the right of the Meeting ID of the meeting you wish to start.
    Start button highlighted

Displaying Meetings

To display upcoming meetings, select the Upcoming Meetings tab.

Note: All time-related information in Zoom is based on the time zone of your Canvas Account Profile, rather than the time zone specified in your Zoom account.

To display previous meetings, select the Previous Meetings tab.

Deleting a Meeting

Only the meeting creator can delete a meeting scheduled using the Zoom Canvas Integration.

  1. On the Upcoming Meeting list, select Delete next to the meeting you wish to delete.
  2. Select OK in the pop-up box. The meeting removes from the Canvas Calendar.
    • A new Canvas Conversation notifies course members that the meeting has been deleted. 

Automatically Updating the Canvas Calendar

Canvas users are notified by Canvas Conversation and a Canvas Calendar Event whenever a meeting is created or deleted. When you schedule a meeting, the Canvas Calendar updates.
Canvas calendar showing zoom meetings highlighted.

People who are enrolled in the course receive a Canvas Conversation message about the meeting. Students can select the Join URL to join the meeting at the correct time. You may need to reach out to students directly if they have not set up Canvas notifications to their UMN email address.

Canvas inbox, zoom conversation selected. meeting details and included zoom link highlighted.

Sharing Local Recordings in Canvas Using Kaltura

UMN faculty and staff with HCC Zoom accounts may create and save recordings on their local computers, but not on the Zoom cloud. Faculty and staff who are not in the HCC may also manage recordings of their Zoom/Canvas meetings from within Canvas.

In this article, recordings saved to your laptop or device are called local recordings.

Note: It is not recommended to store all of your meeting recordings in the cloud because storage capacity in Zoom is limited. 

If you record more than a couple of class sessions with the Zoom for Canvas Integration, consider downloading your Zoom recordings using the Download a Recording steps below, uploading them to Kaltura, and sharing in Canvas using the steps in the following:

Managing Recordings - For Faculty and Staff (Non-HCC Users Only)

UMN faculty and staff who are not in the HCC may manage recordings of their Zoom/Canvas meetings from within Canvas.

UMN faculty and staff with HCC Zoom accounts may create and save recordings on their local devices, but not on the Zoom cloud.

Displaying Recordings

Displaying recordings allows students to see your recordings.

  1. In Canvas, select Zoom from the course navigation menu
  2. Select the Cloud Recordings tab. A list of your recorded meetings displays. You can play, share, or download recordings.
  3. To ensure that students can see the recording, toggle the Publish button.
    Zoom in canvas Cloud recordings. Publish toggled on and highlighted with help text "Studnts can see the recording"

Downloading a Recording

  1. Select the Cloud Recordings tab to see the list of your recorded meetings.
    Cloud Recordings tab highlighted
  2. Select a meeting title to see the recordings available for that meeting.
    Meeting title text highlighted
  3. Select the Download link below a recording to download that file to the computer you are using.
    Zoom in Canvas, course recordings, recording details page. A video recording with Download and Share options highlighted

Playing a Recording

You can play a previous recording from within the Zoom in Canvas Integration.

  1. Select the Cloud Recordings tab to see the list of your recorded meetings.
  2. Select a meeting title to see the recordings available for that meeting.Meeting title text highlighted
  3. Select the Play icon of the recording. The recording opens in a new tab.
    Zoom in canvas, course recordings, recording details. The play button highlighted in the center of a recording.

Deleting a Recording

  • To delete all recordings associated with a particular meeting, select Delete All on the Cloud Recordings tab.
  • To delete a single recording select Delete next to the recording you wish to delete. 
    zoom in canvas. delete all and delete single recording options highlighted.

If you take no further action, recordings stay in the trash for 30 days before deleting. You may wish to recover a deleted recording, or to permanently delete recordings.

To recover or permanently delete a recording that is in the trash:

  1. Go to your Zoom account at zoom.umn.edu and log in.
  2. Select Recordings. 
    recordings option highlighted
  3. In the Cloud Recordings tab, select Trash. 
    Cloud Recordings tab with Trash highlighted
  4. Select Recover, Delete or Empty Trash.
    Deleted Meetings Recordings tab with arrows pointing to Empty Trash and Recover / Delete options