Zoom: Get a list of meeting participants

As a meeting host, you can view or download a roster of meeting participants.

If you are hosting a webinar, learn about the different types of webinar reporting.

Notes:

  • In order to keep Protected Health Information (PHI) private and keep Zoom HIPAA-compliant, the names and email addresses of participants within the HCC instance of Zoom will be displayed as asterisks (***). If you need a list of HCC participants' names and email addresses, consider asking your participants to fill out a secure Qualtrics attendance survey instead.
  • Depending on the meeting authentication settings, some participant information may not be recorded.
    • Example: Participants who are allowed to join a meeting without signing into Zoom (authenticating) may not be prompted to enter an email address.
  1. Log in to the Zoom Portal using your University of Minnesota Internet ID and Password.
  2. In the navigation sidebar, select Reports.
    Zoom portal, Reports tab. Options Usage, Meeting and Webinar. Additional tab User Activity Reports and Document Download link.
  3. Select Usage.
  4. Use the date pickers to select the meeting date range you want
    1. Select Search.
  5. Select the number in the Participants column for the meeting you wish to review.Zoom usage reports screen.  "Participants" column is selected.  Select the number of participants for the meeting you want to see; that will lead you to a roster of participants.
  6. In a pop-up window, Zoom displays:
    • Name (Original Name): Participant names, if entered
    • User Email: Participant email, if entered
    • Join and Leave times: Timestamps for participants as they joined and left the meeting (including possible disconnects/reconnects). 
    • Duration: Time in meeting for each connection
    • Guest: Identifies whether the participant used a Guest account (not signed in as a UMN user).
    • Export: You can choose to export the list of meeting participants as a .csv file for your records.
TDX ID
3029