Zoom: Use Zoom's Security Features to Improve Appropriate Access

Before Your Meeting or Webinar

Set up Registration.

For public events, set up a Zoom registration page. People with a valid email will receive an email with the link to the event. Use a Zoom registration page to prevent search engines, such as Google, from exposing your meeting URL to the public. Learn how:

Use the Webinar format, when appropriate.

If you are hosting a one-way (town hall or lecture) style event, we strongly recommend using Zoom’s Webinar format instead of Zoom Meeting. Individuals who are explicitly invited as a panelist are seen, heard, and able to present content. 

  • Attendees will not be able to share their camera, microphone, or screen (unless allowed by host).
  • Attendees can engage in Q/A, Polling, or Chat with the panelists.

Use Security Features During your Meeting or Webinar

Use the in-meeting security controls and Waiting Room.

Use Zoom’s security menu while in a meeting. You can control who can share content, lock your meeting, and remove someone from your meeting. Use the Waiting Room to admit people who are supposed to be there.

Restrict access to University of Minnesota Only members.

This setting requires all meeting participants to log into Zoom before joining your meeting or webinar. Only use this feature if all your participants are current students, staff, or faculty and have a Zoom account. 

  1. Log in to Zoom
  2. Select Settings from the left menu
  3. Scroll to Only authenticated users can join. The UMN accounts option is selected by default.

Note: Do not use this method if you intend to host visitors who don't have University of Minnesota accounts, such as guest speakers. You can also change this setting when scheduling an individual meeting if you plan to have a guest account joining.