Zoom: Scheduling Privilege

You can allow someone else to schedule meetings and webinars on your behalf in Zoom. If you add one or more Zoom accounts to have scheduling privilege over your account, this will also make them an alternative host for any meetings or webinars you schedule. This is a good option if you have a colleague such as an administrative assistant who you would like to help you manage your Zoom meetings and webinars. You can also give scheduling privileges to a departmental account.

Notes:

  • In order for someone to schedule a webinar on your behalf, neither you nor the scheduler can be a student, since students do not have a webinar license.
  • If you are in the Healthcare Component (HCC - BAA/BAA+), then your scheduler(s) must also be in the Healthcare Component (HCC - BAA/BAA+).  Likewise, if you are not in the HCC (i.e. you are non-BAA), then your scheduler(s) cannot be in the HCC either.

See the Scheduling Privilege article in the Zoom Help Center for step-by-step instructions on how to grant scheduling privileges to someone else, as well as how to schedule a meeting on behalf of someone who has given you scheduling privileges.

To manage Scheduling Privileges:

  1. Go to zoom.umn.edu and log in.
  2. Click Settings.
  3. Find the Schedule Privilege setting. 
    Zoom settings. Description of schedule privilege options with sections: Assign scheduling privilege to and I can schedule for.
    • If you have scheduling privileges for another user, their name shows up under I can schedule for.

Notes:

  • If someone else gives you scheduling privileges to their account, you will not get a notification letting you know. Similarly, if you give someone else scheduling privileges, you must reach out to the user that they have been granted access to schedule on your behalf.
  • If someone else gives you scheduling privileges, you have the ability to remove yourself from that designation.