Zoom: Share Your Screen

If you want other meeting attendees to see what you are working on, you can share your screen by clicking on the Share button in the Zoom toolbar.
The Zoom toolbar with the Share Screen button highlighted

In this article:

Note: Due to security restrictions, iPads owned by Health Science Tecnology (HST) are unable to share their screen in Zoom. For more information on this, please contact Technology Help.  

Screen sharing permissions

If you are the meeting host, you can:

Select the screen sharing caret in the host controls menu in order to choose screen sharing options.
Screen sharing menu in Zoom. The caret near Share Screen is selected. One participant can share at a time is selected.

Select Advanced Sharing Options to lock the screen share so that only the meeting host can share.
Zoom's Advanced Sharing Options. "One participant can share at a time" is selected. "Who can share? Only Host" is selected.

Screen-share Your Zoom windows

Have you ever been in a Zoom meeting where someone is sharing their screen, and they pause to move their Zoom windows out of the way, but you can't see the windows? By default, Zoom windows and toolbars are not included in screen sharing. Other participants in the Zoom meeting cannot see your Zoom windows, even if your Zoom windows are displaying on your screen while you are screensharing:

Example desktop during screenshare. Powerpoint presentation and Zoom windows highlighted.

For example, if you share your desktop which contains a powerpoint presentation and you can see the Zoom chat and manage participants windows on the same screen, only the powerpoint broadcasts to others in the Zoom meeting or webinar. 

If you are using the Zoom Client for Meetings desktop application, you can choose to show your Zoom windows and toolbars while sharing your screen if you follow these steps:

  1. Log in to your UMN Zoom account through your web browser at umn.zoom.us
  2. Click on Meeting Settings in the left-hand navigation column
  3. Select In Meeting (Basic) in the meeting tab or scroll down to locate the setting Show Zoom windows during screen share.
  4. Click on the toggle switch to enable this feature.
    The Show Zoom windows during screen share setting in umn.zoom.us - the toggle switch is set to enable the feature.
  5. Launch the zoom.us desktop application on your computer
  6. Sign-in with SSO if you are not already logged in
  7. Click on the Settings (gear icon) button underneath your profile photo in the upper-right corner
    The settings button (gear icon) is highlighted in the Zoom app
  8. In the General tab, locate the option to Show Zoom windows during screen share
  9. Check the box to enable the feature
    The Show Zoom windows during screen share setting in the Zoom desktop application settings window

Screen-share a PowerPoint deck

Zoom offers detailed step-by-step instructions for using Microsoft Powerpoint presentations with screen sharing in their Help Center article.  You can also refer to these two quick tips:

Dual Screen

If you are screen sharing with Powerpoint and have multiple displays/monitors or an a projector, click Swap Displays in the Powerpoint toolbar to switch to to the presentation screen during Slide Show Mode. 
Powerpoint presentation toolbar with Swap Displays button highlighted

SlideShow in Full Screen and Chat

If you are using Full Screen presentation mode in Powerpoint, but you want to also use the chat feature in Zoom during your presentation, change the Show Type to Browsed by an individual (window) in the Set Up Slide Show options under the Slide Show menu in PowerPoint.
The Show Type options under Set Up Show in Powerpoint, Browsed by an individual

Screen-share a Google Slides deck

  1. Open your Google Slides presentation in a browser tab.
  2. Click Share on the Zoom Menu Bar.The Zoom toolbar with the Share Screen button highlighted
  3. In the Zoom screen-sharing window, select your Google Slide Presentation.
    Zoom share interface
  4. In Google Slides, click Present on the upper right side of the menu bar.
    Your presentation will open in full screen and be shared with meeting participants. Meeting participants will only see the presentation. When you exit full screen, your browser window will be shared again.
    • Note: To present in Presenter view with speaker notes, click the drop down arrow next to the Present button then select Presenter viewYour presentation will open. Speaker Notes will open in a new window that is not shared.
  5. To stop sharing your screen click Stop Share.
    Zoom Screen Share Notice, Stop Share button on right

Presenting with one monitor

  • Resize your browser and speaker notes so you can see both on the same screen.
    • Note: With this method, meeting participants will be able to see your browser URL and the tabs.
    • If you would like a full screen presentation you can print out your speaker notes and follow the instructions on how to share your screen without speaker notes.

Presenting with Multiple Monitors

  1. Drag your Speaker Notes to the other screen.
  2. Click the Full Screen button in the Google Slide Presentation Menu.
    Google Slides Menu, full screen button is the third button from the right
    Your presentation will be shared in full screen and you can use your presentation notes on your other screen.

Learn More

To watch a video on sharing your screen, or to view detailed instructions for each operating system, view the Zoom Help Center.