Kaltura: Manage Video Permissions

Each media item (video/audio recording, Kaltura Video Quiz, or link to YouTube video) that exists in Kaltura inCanvas or MediaSpace has an owner. As the media owner, use video permissions to determine individual levels of access to videos for collaboration.

Video Permissions Access by Role
Permission Level View Media View Unlisted Media Publish Media Edit Captions Delete Media Add Co-editors/Co-publishers, or Transfer Media Ownership
Media Owner Yes Yes Yes Yes Yes Yes
Co-Publisher Yes Yes Yes No No No
Co-Editor Yes Yes No Yes No No
Co-Viewer Yes Yes No No No No

In this article:

Adding a Collaborator to Existing Media

  1. As the owner of video/media in Kaltura, go to My Media using one of these two options:
    1. Log in to Canvas, then from the Account menu, select My Media (Kaltura).
    2. Log in to MediaSpace
  2. Your personal My Media page appears. To the right of the media you wish to change, from the  Show Actions menu select Edit.
  3. The Edit page appears. Select the Collaboration tab.
    1. Select + Add Collaborator under the Media Collaborators heading. The Add a Collaborator popup appears.
    2. In the field, enter a username in the format [email protected]; do not include campus-specific domains, e.g., [email protected]. Select the username in the menu that appears.
      • Note: If you cannot find a user in My Media in Canvas, ask that person to go to canvas.umn.edu > Account menu > My Media (Kaltura) which will initialize their account. If you cannot find a user in MediaSpace, ask that person to go to mediaspace.umn.edu and log in which will initialize their account.
    3. Select the checkbox(es) for the desired permissions.
    4. Select Add.
  4. To check or modify permissions, go to the Collaboration tab.
    1. Under the Media Collaborators section, select  Edit next to the appropriate member to update permissions.

Media Collaborators window with table under view all permissions. Table has headers of member, user, ID, and permission

Changing Media Owner

As the media owner, you may transfer ownership to someone else. If you change the media owner, you will completely lose any ability to manage that media. To maintain access:

  • before transferring ownership, set yourself as co-editor/co-publisher
  • or, ask the new owner for co-editor or co-publisher rights.
  1. On your My Media page, to the right of the media you wish to change, from the  Show Actions menu select Edit.
  2. The Edit page appears. Select the Collaboration tab.
  3. Select Change Media Owner. The Change Media Owner popup appears. 
  4. In the field, enter a username in the format [email protected]; do not include campus-specific domains, e.g., [email protected]. Select the username in the menu that appears.
    • Note: If you cannot find a user in My Media in Canvas, ask that person to go to canvas.umn.edu > Account menu > My Media (Kaltura) which will initialize their account. If you cannot find a user in MediaSpace, ask that person to go to mediaspace.umn.edu and log in which will initialize their account.
  5. Click Save. You will be returned to the My Media page since you no longer have access to that media.

Additional Resources

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