Zoom: Record a Meeting or Webinar

As a Zoom host, you can record your meeting or webinar. You can either do this manually, or you can adjust your settings so that your meetings and webinars are recorded automatically.  You can also choose to allow meeting participants to record your meeting locally (onto their own hard drives).

Who can record in Zoom?

Your recording options are based on your role at the University of Minnesota. 
Note that students with a BAA or BAA+ account cannot record at all.

 Account Type Local Recording to Computer Cloud Recording
 Non BAA/BAA+ Staff, Faculty, Departmental or Sponsored account X
 Non BAA/BAA+ Student XX
 BAA/BAA+ Staff, Faculty, Departmental or Sponsored account  X 
 BAA/BAA+ Student  

Choose your recording settings

You can adjust your recording settings in the Recording tab of your Settings page in your Zoom Profile.  

  1. Login with your Internet ID and password to umn.zoom.us
  2. Click Settings in the left-hand navigation sidebar
    screenshot showing Settings highlighted in the Zoom website left-hand navigation sidebar
  3. There are 3 tabs across the top of the Settings page.  Click Recording.
    screenshot showing the 3 tabs across the top of the Meeting Settings page, with Recording highlighted

Local Recording

The first setting you will want to consider is to allow Local Recording
screenshot showing the option to allow Local recording, the toggle is set to on

  • As noted above, if you are a faculty, staff member, or using a departmental or sponsored account with a BAA or BAA+ flag, this is the only recording option that will be available to you.  
  • In order to record locally, you must use the Zoom for Meetings desktop client on a computer.  You cannot record locally through a web browser, on a mobile device, or an in-room video conferencing system.
  • Even with this feature enabled, meeting participants will not be able to record unless you specifically give them that permission during the meeting. See Managing Participants In A Meeting for detailed instructions based on the device and operating system you are using to host your meeting.
  • Even if this feature is enabled, webinar attendees will not be able to record unless you make them a panelist.  See Managing Participants in A Webinar for more information and instructions.

Cloud Recording

The next group of settings all pertain to Cloud Recordings; only hosts can record to the cloud.  Refer to the screenshot below for the recommended settings.

***Note: Zoom cloud recordings will remain available for 1 year.  If you wish to retain a Zoom cloud recording beyond one year, download the recording and keep a copy somewhere else, such as Google DriveBox Secure Storage, or Kaltura Media Space.

Check the Cloud Recording article in the Zoom Help Center for a detailed explanation of each of these settings.
screenshot of the default cloud recording settings for UMN Zoom users.   The following settings are enabled: Record active speaker with shared screen, save chat messages from the meeting/webinar, display participants' names in the recording, record thumbnails when sharing, audio transcript, save panelist chat to the recording

Automatic Recording

Turn this on if you are concerned that you may forget to record a meeting or webinar.  If you enable this setting, you will be able to choose where your recording goes (to the cloud or to your computer), depending on your account type as noted above. 
Note: If you use this setting, disable Join Before Host in your Settings. Otherwise, the recording will begin as soon as a participant enters a meeting, which could be hours ahead of time. This can result in large recording files that you will need to trim once the recording is complete.  
screenshot showing the automatic recording settings in Zoom.  The feature is enabled and record in the cloud is selected.  The Host can pause/stop the auto recording in the cloud checkbox is checked.

Share cloud recordings only with members of my account

If you enable this feature, your recording will require viewers to sign in with their University of Minnesota Internet ID and password to view your recording (even if they have the Share link).  This shields your recording from the general public. However, University of Minnesota accounts that are a part of the HealthCare Component (HCC - they have a BAA or BAA+ flag) will ALSO be unable to view your recording, as they are technically a part of a separate Zoom Account.

Auto-delete cloud recordings after __ days

This option allows you to automatically delete your Zoom cloud recordings permanently after either 30, 60, 90, or 120 days.  This setting applies to all recordings, so use it with caution.  Keep in mind your Zoom cloud recordings will be deleted after one calendar year as noted above.

Multiple audio notifications of recorded meeting

If you enable this option, attendees will hear a recording notification each time a recording starts or stops, and also each time a new participant joins the meeting.  This can be disruptive when attendees join the meeting late, but it is an option for those with privacy concerns.  

Manually start or stop a recording

In a meeting on a computer

Click the Record button on the meeting control toolbar.  Depending on your account type (as noted above), you may or may not have the option to record to the cloud or your computer, or even to record at all.  If you are hosting your meeting through a web browser such as Google Chrome, you will not have the option to record locally.
screenshot showing the meeting control toolbar with the Record button highlighted

Once you start the recording, this button will change to Pause/Stop controls.
screenshot of the pause and stop recording buttons

In a webinar on a computer

The recording controls are under the More... menu in the webinar control toolbar.  If you are hosting your webinar through a web browser such as Google Chrome, you will not have the option to record locally.
screenshot of webinar control toolbar in the Zoom for Meetings desktop client, the More... menu is activated showing recording options

In a meeting or webinar on a mobile device in the Zoom app

The option to record to the cloud is available under the More... menu in the Zoom mobile app.  Note that this option is to record to the cloud only.  If your account type does not allow cloud recording, you will not be able to record from the Zoom mobile app.

  1. Click More... in the Zoom toolbar
    screenshot of webinar and meeting control toolbar in the Zoom mobile app, the More... menu is activated
  2. Choose Record to the Cloud
    screenshot of the zoom mobile app interface on iPhone, Record to the cloud is highlighted in the More... menu