Canvas: Manage and Moderate Kaltura Media Galleries

Audience: Faculty, Staff and Students

Media Galleries are areas to post, view, and search Kaltura videos related to specific courses in Canvas.

Only people enrolled in the Canvas course have access to a course site's Media Gallery. Users may view and search video content in Media Galleries.

When captions are added to videos in the Media Gallery, the text becomes searchable. This allows users to access videos using specific language - a feature that can be used for content review purposes.

Media Galleries appear in Canvas. In the course menu, many courses have a Media Gallery link. Media galleries may be turned on or off. See additional resources at the bottom of this page for more information about Kaltura course tools and how to add a Media Gallery.

Roles in Canvas:

  • Teachers/TAs/Designers can post videos to Media Galleries. Instructors can approve student postings to a Media Gallery.
  • Students can post to Media Galleries if instructors approve the media or modify the course settings to allow posts without review.

In this article:

Moderating Student Content Submitted to Media Galleries

By default, student submissions to Kaltura media galleries must be approved before posting. After approval the media is visible to everyone enrolled in the course. To change this setting, see Allowing Students to Post to Media Galleries without Moderation.

  1. Open a browser and go to Canvas (canvas.umn.edu). You may need to sign in.
  2. Find your media gallery:
    1. Select the Courses icon in the left navigation bar. All of your available courses will appear.
    2. Select the course you want.
    3. Select Media Gallery from the course navigation menu.
  3. Select the Pending button on the Media Gallery page.
  4. Select Approve or Reject for each video in the pending list.
    A Media Gallery with two Pending Videos and Approve and Reject buttons highlighted for one of them
  5. When approved, the video will appear in the Media Gallery listing.
    The Approved Video in the Media Gallery with the other Video still pending

For more information about viewing and searching in media galleries, see Kaltura: View and Search Video Contents in Media Galleries.

Allowing Students to Post to Media Galleries without Moderation

  1. Open a browser and go to Canvas (canvas.umn.edu). You may need to sign in.
  2. Find your media gallery:
    1. Select the Courses icon in the left navigation bar. All of your available courses will appear.
    2. Select the course you want.
    3. Select Media Gallery from the course navigation menu.
  3. Select Edit from the Actions menu.
    Edit in the Actions Menu
  4. Uncheck the checkbox next to the option labeled "Moderate content (media will not appear in media gallery until approved by the gallery manager)."
    Options showing checkbox for "Moderate content"
  5. Select Save

Using Playlists to Control the Order of Media Added to a Media Gallery

Within a Media Gallery, media is shown by Creation Date - Descending. This means the most recently uploaded media appears at the top of the listing. You can create a playlist to organize your media or to highlight specific media items.

To create a playlist:

  1. In your Canvas course, go to the Media Gallery.
  2. In the upper right, select the Channel Actions Channel actions icon menu. 
    1. Select Edit.
  3. Select the Playlists tab.
  4. Select the Create new menu/button.
    1. Select Manual Playlist.
  5. Enter a title, then select Add Media.
  6. Next to each item you want in the playlist, select Add.
    • After selecting Add, a checkmark appears next to the item, and the media also appears in the media listing to the right.
    • Note: It is possible to add the same media item more than once.
  7. To change the order in which media items appear:
    1. On the right side of the window, select and hold the six dots to the left of a media item and drag it up or down in the list. The item at the top of the list plays first in the playlist.
  8. When done, select Save
  9. Next to Edit at the top of the page, select Media GalleryThe Playlists tab now appears with your new playlist listed under it.

Setting the Media Gallery to Allow Downloads or Use of a Transcript Viewer for All Media

By default, viewers are not allowed to download media. You have the option to allow viewers to download items from the Media Gallery to their devices. You may also allow viewers to access media using a transcript viewer. 

To allow users to download all media that has been added to the Media Gallery, or to show a searchable transcript viewer based on the closed captions:

  1. In your Canvas course, go to the Media Gallery.
  2. In the upper right, select the Channel Actions Channel actions icon menu.
    1. Select Edit.
  3. Select the Theme tab.
  4. In the Channel Player Set menu, select "Players with download option" or "Players with transcript viewer."
  5. Click Submit.

Notes:

  • As of February 20, 2020, playlists inside Channels use the standard player, which does not allow a download option or transcript viewer. This issue is being investigated.
  • Media added to Kaltura are processed into multiple versions to optimize playback for different viewing devices and platforms. For the Download player set:
    • Downloads for videos are the closest version to 900 kbps for a good balance of quality and download size.
    • Downloads for audio recordings are the original file.
    • When you link from Kaltura to a YouTube video, YouTube videos are not available for download
  • Currently the Transcript viewer based on the closed captions is not available on iPhone.