Canvas: Manage and Moderate Kaltura Media Gallery

Audience: Faculty and Staff

The Media Gallery is an area to add, view, and search Kaltura media associated with a specific Canvas course. Only people enrolled in a particular Canvas course have access to that course's Media Gallery. Learn how to add, move, or remove the Media Gallery.

In this article:

Moderating Student Submissions to the Media Gallery

By default, student submissions to the Media Gallery must be approved by a teacher, designer, or TA before their media is visible to everyone enrolled in the course.

To review pending submissions:

  1. Log in to Canvas and go to your course.
  2. Select Media Gallery from the course navigation menu.
  3. At the top of the page, look for an alert saying there are items pending approval and select View list. The Content Moderation page appears.
  4. Review the media and select X Reject or  Approve for each item in the pending list.
  5. When approved, the item will appear in the Media Gallery.

Setting the Media Gallery to Allow All Submissions Without Moderation

Teachers, designers, and TAs who want to make it so all users in the course can add to the Media Gallery without the moderation/approval process should follow these steps:

  1. Log in to Canvas and go to your course.
  2. Select Media Gallery from the course navigation menu.
  3. From the  Show Actions menu select Configure.
  4. Select the tab for Content moderation.
  5. Turn off the slider next to Enable content moderation; submissions in the Media Gallery will not appear until approved by a teacher, designer, or TA.

Using Playlists to Control the Order of Media Added to a Media Gallery

Within the Media Gallery, the most recently uploaded media appears at the top of the list by default. You can create a playlist to organize your media in a different order or to highlight specific media.

Creating a Playlist

To create a new playlist:

  1. Log in to Canvas and go to your course.
  2. Select Media Gallery from the course navigation menu.
  3. From the  Show Actions menu select Create Playlist.
  4. Enter a name, then select Create. The playlist's Content tab appears.
  5. Select + Add to playlist. The Select Media window appears.
  6. Use the Search box and Filters to locate specific media items. Check the checkbox next to each item you want to publish, then click Select. The Select Media window closes, and your selected items appear in the Content tab.
  7. Added items are numbered in the order they will appear in the playlist. Re-order the items by selecting and dragging the  two horizontal bars on the left to another position.
    • To remove an item from the playlist, select circle with minus sign in the center Remove to the right.
  8. When finished, select Save. You are returned to the Media Gallery edit page's Playlists tab.

Editing Existing Media Gallery Playlists

  1. Log in to Canvas and go to your course.
  2. Select Media Gallery from the course navigation menu.
  3. From the  Actions menu select Configure.
  4. Select the Playlists tab.
  5. Select Edit in the   Show Actions menu for the playlist you wish to edit. 
  6. On the Content tab, items are numbered in the order they appear in the playlist. 
    • To add an item, select + Add to playlist. The Select Media window appears.
      • Use the Search box and Filters to locate specific media items. Check the checkbox next to each item you want to publish, then click Select. The Select Media window closes, and your selected items appear in the Content tab.
    • Re-order the items by selecting and dragging the  two horizontal bars on the left to another position.
    • To remove an item , select circle with minus sign in the center Remove to the right of the item.
  7. When finished select Save. You are returned to the Media Gallery edit page's Playlists tab.

Managing Media Gallery Player Settings

By default, students cannot download media added to the Media Gallery, but they can use the transcript viewer in the upper right of the player. For an example of a recording and player with the transcript viewer, refer to the Kaltura v7 Player Features page.

As a teacher, designer, or TA, you can change Media Gallery settings so students can download a copy of each recording added to the Media Gallery. 

To change these Media Gallery settings:

  1. Log in to Canvas and go to your course.
  2. Select Media Gallery from the course navigation menu.
  3.  From the  Actions menu select Configure .
  4. Select the Settings & layout tab
  5. Under Media Player set, change the menu from Download disabled (default) to Download enabled.
  6. Select Save. When you return to the Media Gallery and visit an item/recording page, upon playback the Download button will be available to all users in the course.

Notes about making media downloadable via the Media Gallery:

  • If viewers download media, Kaltura Analytics will not be collected when users play the downloaded file from their computer/mobile device.
  • If you are concerned about intellectual property, remind your students that University Teaching and Learning: Student Responsibilities policy states that students may not distribute instructor-provided course materials without the express (written) consent of the instructor. 
  • When you link from Kaltura to a YouTube video, YouTube videos are not available for download.

Additional Resources

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