Resources

Comparisons

There are a couple of options for working with offline files with Google Drive and Google shared drives.

Good Practices

Instructors often use classroom discussions to promote sharing and ideas about a subject matter. Sometimes, discussions can become rote and tedious, or engage only one or a few students and the instructor.
Instructors often spend a majority of classroom time on lectures, leaving little time for other learning opportunities such as group discussion. Capturing content is one method to address this challenge.
What is AI Companion?Zoom's AI Companion is an opt-in suite of AI tools that enhance the in-meeting and post-meeting experience. The University has made the following AI Companion tools available:
Challenge When using pre-assigned breakout rooms, specific guidelines must be followed to ensure students are routed to their designated Zoom breakout rooms.
This guide provides some tips to get the most out of your Zoom meeting experience.
This guide provides some tips to get the most out of your Zoom meeting experience.
Uploading a large video file is cumbersome, and navigating a video recording of a 50-minute (or longer) class is challenging for students. By chunking your lecture, you can create smaller files. This is easy to do in Zoom and will benefit both you and your students.
Uploading a large video file is cumbersome, and navigating a video recording of a 50-minute (or longer) class is challenging for students. By chunking your lecture, you can create smaller files. This is easy to do in Zoom and will benefit both you and your students.

How-Tos

This article is intended for migrating large amounts of data from Google Drive into Box Secure Storage using the Box web interface.
Kaltura is a media management system that can be used to upload media files as well as to create webcam recordings. Videos in Kaltura can be viewed from phones, tablets, and computers.
As a part of Kaltura in Canvas, teachers, designers, teaching assistants (TAs), and students
Audience: Canvas course teachers, designers, and teaching assistants (TAs)
Kaltura is a media management system that can be used to upload video files as well as to create webcam recordings.
You may see the following error while trying to access Kaltura via your Canvas course site:
The Zoom for Canvas Integration allows you to start and join Zoom meetings from within Canvas. This article is for UMN faculty and staff who would like to use Zoom together with Canvas.
The most common issue people experience when using Google Drive in Canvas is an authorization error or authentication failure.
The My Media tool in Canvas shows your personal library of all media that you own or manage in Kaltura.
Kaltura is a media management system that can be used to upload video files as well as to create webcam recordings. Videos in Kaltura can be viewed on phones, tablets, and computers.
As part of Kaltura in Canvas, the Media Gallery is a tool to publish, view, and search media
Compare the features of Zoom (umn.zoom.us) and Google Meet (meet.google.com) to help you decide which tool is b
This article applies to Drupal Lite. A YouTube video can be added to a page using a custom block. The embedded video will be the width of the region it is in and the height will scale appropriately.
Description Here's how to ensure video and audio connectivity in Google Hangouts using the Mac Mini and Logitech BCC950 "eye stalk" webcam in the 202 Johnston Hall conference room.
Audience: Kaltura MediaSpace users wishing to share content with others. Not all user accounts at the University of Minnesota are present in Kaltura MediaSpace.
Media owners and co-editors have the ability to download their own media files to any device. They also can decide what media files can be downloaded by others who have access to the videos.
This article explains how to add media into Kaltura MediaSpace. You can upload media individually into Kaltura MediaSpace.
Kaltura MediaSpace allows you to create Channels, which are collections of related media/videos. Use channels to:
Kaltura is a media management system that can be used to create webcam recordings, upload video files, and share videos with others. Videos in Kaltura can be viewed on phones, tablets, and computers.
As of February 2018, videos uploaded to Kaltura in Canvas or MediaSpace receive closed captions using automatic speech recognition (ASR).
Videos are presumed to be in English and captions are processed based on the audio track.
Various groups at the University occasionally ask for a way to charge for access to video content. There are many ways to do this, but not many ways to do it that are centrally supported at the University.
Use this page to find topics related to managing closed captions on your videos using Kaltura in Canvas and MediaSpace.
Using Kaltura in Canvas or
Using Kaltura in Canvas or
Kaltura is a media management platform for teaching, learning, and outreach purposes. This cloud-based system automatically optimizes video files for viewing on any device.
When videos are uploaded to Kaltura in Canvas or in MediaSpace, they are automatically captioned using automatic speech recognition (ASR). 
When videos are uploaded to Kaltura in Canvas and MediaSpace, they are automatically captioned. This is done through the use of automatic speech recognition (ASR), which scans the audio track for spoken English.
Each video uploaded to Kaltura through Canvas has an owner. As the media owner, use video permissions to determine individual levels of access to videos for collaboration.
When videos are uploaded to Kaltura in Canvas and MediaSpace, they are automatically captioned.
At the University of Minnesota, media (video and audio recordings) uploaded to Kaltura in Canvas and Kaltura MediaSpace receive auto-generated captions.
Kaltura media owners and co-editors can set a publishing schedule so that viewers can only access media r
This article addresses troubleshooting issues with uploading recordings and recording the desired source with KalturaCapture. In this article:
This article is for owners and co-editors of media in Kaltura.
When videos are uploaded to Kaltura in Canvas, they are automatically captioned by using automatic speech recognition (ASR).
Kaltura Analytics allows media owners and co-editors to better understand how people are watching media r
You can use Kaltura's analytics tools to see who has taken a quiz, and how they responded, their score, and whether the score was successfully passed to the Canvas gradebook (if applicable).
ScreenPal (formerly Screencast-O-Matic) is a screen/webcam recording, screenshot, and video editing tool for macOS and Windows.
Google Meet may be a good option for alternative instruction. However, there are a few considerations to be aware of when evaluating Google Meet.
YouTube is not part of the University of Minnesota Google Core Apps Suite. This means:
When entering into a contract with Zoom, the University's Office of Information Technology ensured full review of the contract terms and conditions and Zoom's privacy policy.
You can share scheduling and in-event hosting privileges with other people in your Zoom events.
You can enroll in free Live Remote Training Sessions facilitated by Zoom Train
If you see a black screen when you attempt to share your screen, check Zoom's troubleshoo
Use Zoom's video layout instructions if you want to change your meeting view during a
You can join a Zoom meeting's audio with your computer, or
Use Zoom's article comparing Zoom Meetings and Webinars to decide which tool is best for your
As a meeting host, you can split meeting participants into breakout rooms when scheduling the meeting. Note: Pre-assigned breakout rooms are an advanced usage of Zoom
Use this feature if you want to let someone else host a meeting or webinar that you have scheduled. This may be helpful if you are out of the office or late to your meeting or webinar.
You do not need a webcam in order to join a Zoom meeting or webinar.  However, without a webcam, you will not be able to enable video. Things you will still be able to do include:
The Family Education Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records and personally identifying information.
As a meeting host, you can view or download a roster of meeting participants.
There are two Zoom account types at the University of Minnesota:  
Zoom can change the way you teach and interact with learners, by giving you the ability to hold online office hours with learners anywhere in the world on a one-time or recurring basis.
The host key is a 6-digit PIN tied to your Zoom account. It is not meeting-specific. You can use your host key to claim host privileges in the following circumstances:
If you cannot use your computer or smartphone to join a Zoom meeting, or if you do not have the bandwidth required for a video meeting, you can 
Zoom has international dial-in numbers available for an extensive and growing list of countries throughout the world. Participants from abroad can join UMN-hosted Zoom meetings or webinars via telephone if they c
Use Zoom's instructions to join the meeting audio on an iPhone or iPad.
Use Zoom's iOS instructions to share your screen on an iPhone or iPad.
Intended Audience: Students or any user from the University of Minnesota joining Zoom meetings as a Participant or Attendee.
Use Zoom's instructions to join a meeting with the Zoom web client, but make sure you are
The HCC, or Health Care Component, is a group of faculty, students, or staff who work closely with private health information and are subject to a Business Associates Agreement (BAA) with Zoom to ensure Health Insuran
University of Minnesota students, staff, faculty, departmental, and sponsored accounts can livestream from Zoom meetings or webinars to Youtube Live and other streaming services.
You can join a Zoom meeting using a desktop, web browser, or mobile client.  When you join a meeting with the desktop or the mobile client; you login to your Zoom account at the same time.
The University of Minnesota's Zoom web conferencing includes a feature that uses automatic transcription to turn the spoken word into text, in real-time.
You can use the breakout rooms feature in a Zoom meeting to allow multiple simultaneous group di
The Meeting Settings page in your
As the host or co-host in a meeting, you can manage your participants, including muting and unmuting participants to manage background noise and distractions.
Your Profile page in your UMN Zoom account allows you to view and customize information about your user account in Zoom.  In this article:
Use Zoom's instructions to optimize your shared video in a meeting.
The polling feature for meetings and webinars allows you to ask polling questions.
If you are hosting a webinar and want attendees to take a survey or be taken to a specific webpage afterward, you can create a survey from within the Zoom Portal, or you can share a survey you create on another p
If you're hosting a Zoom Webinar, these steps will help you create the best experience for your panelists, co-hosts, and attendees. 
As a Zoom host, you can record your meeting or webinar.
Use Zoom's instructions to rotate or change the orientation of your camera feed.
Becoming comfortable with Zoom's scheduling and invitation features will help you host successful meetings. In this article:
You can allow someone else to schedule meetings and webinars on your behalf in Zoom.
Zoom offers step-by-step instructions for using Microsoft Powerpoint presentations with screen sharing in their Help Center article
Follow the recommendations below to keep your Zoom Meetings secure and free from disruption.
This article details the options for creating short, convenient links to your Personal Meeting Room. In this article:
You can set a playback range for a Zoom cloud recording that you share with others, so that it starts and ends at the times y
If you want other meeting attendees to see what you are working on, you can share your screen by selecting the Share Screen button in the Zoom menu bar.
Synchronous class sessions, in which everyone logs in to a web conferencing system at a pre-scheduled time, are one way to create engagement and foster community in your fully online courses.
Before joining a meeting, test your audio with the device you intend to use.
For the best meeting experience, test your video before your Zoom meeting.
If you have a slower connection to the internet, it can take additional time to upload local recordings to Kaltura.
Remote Online Notary (RON) requires additional steps to be valid for MN statutes.
You can use the Call-Out feature in a Zoom meeting or Webinar to invite yourself or someone else to join the audio by telephone.
The dual-monitor display feature allows you to see the video on one monitor and the screen share on another monitor simultaneously.  
If your webcam is not working with Zoom on your Lenovo laptop, there are some simple troubleshooting steps that you can take using
The Waiting Room feature in Zoom allows the meeting host to control when a participant joins the meeting. Waiting rooms have additional customization features available in the Zoom Portal.
You can register for and take training courses or watch recordings of training courses facilitated by Zoom Trainers in the Zoom Learning Center.
The Zoom for Google Workspace add-on allows you to schedule and join meetings directly from a Google Calendar event. Using the Google Calendar add-on allows you to quickly add a Zoom meeting to any event.

IT Community Group

Participate in discussions and events with faculty, students, and staff who wish to integrate video technology into their work.
Participate in discussions and events with faculty, students, and staff who wish to integrate video technology into their work.

Resources

Article from Geekazine on some simple tips that help with making video conferencing of all types a more pleasant experience for everyone.
This video will provide a walk-through of the features of the 1:Button studio.
Good audio is an essential component for a good meeting.
Simple steps for embedding YouTube videos and playlists.
Simple steps for embedding YouTube videos and playlists.
Article from Google about how to access Google Drive and share and edit Google documents, slides, sheets, forms and drawings from within a Google Video Call (Hangout).
Google Support document which outlines process for changing the way documents are shared in Google Drive
LinkedIn Learning instructional video on making changes to your view and the sort order in Google Drive
Google Support document on real time communication with another Google user who is also working on the same Google Drive document
This short video from LinkedIn Learning demonstrates how to convert a file into the Google Doc format.
Google Support information on the creation, deletion and moving of a folder in Google Drive
LinkedIn Learning video instructions on how to delete and recover files stored in Google Drive
Google Workspace Learning Center instructions on how to download and print files from Google Drive
LinkedIn Learning instructional video on the ability to collaboratively edit a single document in Google Drive with another Google user.
Limitations on file sizes in Google Drive
Locate a file if its parent folders no longer exist.
Keyboard shortcut commands for use in Google Drive
Google Workspace Learning Center guide on sharing files or folders with specific people, adding comments and replies, making edit suggestions, and working with suggested edits of Google Documents in Google Drive
Important considerations before moving or deleting information in shared folders.
LinkedIn Learning video guide to funcationality and navigation in the Google Drive application
Google Support document with instructions on recovering a Google Drive document
Google provided information on requirements for using Google Drive.
Google Support site reviews process of searching for files in Google Drive
LinkedIn Learning how-to video on searching for files and folders in Google Drive
LinkedIn Learning instructional video on how to share files from Google Drive with other users of Google
Google Support instructional document on sorting files in Google Drive
Suggesting an edit to others working on the same document
Information on tracking changes made to your files stored in Google Drive
Google Support document giving steps to change ownership of documents stored in Google Drive
Google Support document with instructions on uploads to Google Drive
LinkedIn Learning video how-to on uploading files to Google Drive
LinkedIn Learning instructional video on using stars to group files in Google Drive
Google Workspace Learning Center how-to guide on set up and use of Google Drive 
A resource discussing several strategies, such as folder structure and tagging, that can help improve your Google Drive when used with departments or teams.
LinkedIn Learning instructional video on contributing to files shared with you through Google Drive
Google Support document outlining how to convert Office files to Google Doc format
LinkedIn Learning instructional video on the sharing of documents through Google Drive and responding to/adding revisions
LinkedIn Learning video instructions on creation and maintenance of folders in Google Drive
The Google Meet Help Center can help learn how to start and join meetings and use different settings in the meeting.
To optimize your zoom experience, follow these tips for your device and internet connection.
Video conferencing offers a variety benefits to the University community, including the following:
You may have heard about instances of unwanted, upsetting online classroom disruptions (Zoombombings).
This resource from CloudFind provides some best practices for using Google Drive with your team.
Learn about UMN video conferencing options Request a consultation to learn about available video conferencing options by completing the
YouTube is a video sharing service provided by Google, and all users must abide by Google's terms of service.
This short, 4-minute video walks you through the process of making a recording using TechSmith Relay.
Group and section-based permissions give instructors the ability to manage access to meetings and subsequent recordings for certain groups and sections within Canvas courses.
The Office of Information Technology’s (OIT) role for the University of Minnesota’s video conferencing environment will be to provide best practices to nurture this technology.
Operation guides are available in room as well as online for the following rooms with video conferencing capability:
We recommend all room installations at the University of Minnesota conform to our standard technology architectural model which provides encryption and standardized hardware and room controls.
Support for an in-progress video conferenceFor immediate help with a video conference that is in-progress, call (612) 626-4444 and select option 1.
Professional video technicians are available to support your conferences, webinars, meetings, and other live events.
Video conferencing classrooms and meeting rooms are both available and in development across the University system campuses.
Compare web conferencing tools available at the University; always start with your
Directions on how to add subtitles, closed captioning, and transcriptions to a YouTube video.
Directions on how to add subtitles, closed captioning, and transcriptions to a YouTube video.
YouTube directions for adding subtitles, captioning, and transcriptions to YouTube videos.
YouTube directions for adding subtitles, captioning, and transcriptions to YouTube videos.
Find how-to articles on using YouTube.
Find how-to articles on using YouTube.
Learn answers to commonly asked questions on this YouTube site.
Learn answers to commonly asked questions on this YouTube site.
The following are examples of how University of Minnesota groups have successfully used YouTube.
YouTube: Uploading, Sharing, Embedding video
YouTube: Uploading, Sharing, Embedding video
Before Your Meeting or WebinarSet up Registration.For public events, set up a Zoom registration page. People with a valid email will receive an email with the link to the event.

Self-Help Guides

Kaltura is a media management platform for teaching, learning, and outreach.

User Stories

The benefits of student group work are well documented: