There are a couple of options for working with offline files with Google Drive and Google shared drives.
Resources
Comparisons
There are a couple of options for working with offline files with Google Drive and Google shared drives.
Good Practices
Challenge
Backups are essential. Your hard drive could fail, you could lose your device, it could be stolen, or you could get a malware infection that takes your files hostage.
Conduct a successful survey by learning how to ensure security and confidentiality, craft email invitations, and achieve higher response rates.
It is important that you familiarize yourself with the types of data entrusted to you, how you are accessing the data, and how you are storing the data.
See how to design a high-quality survey by understanding when to use specific question types, how to write questions, and how to format and organize the survey.
Learn how to establish survey objectives, methods, institutional review and approval, and sampling to create a successful project.
How-Tos
This article is designed to assist in getting Box Drive installed on Health Sciences Technology (HST) supported devices.
This article is designed to assist in getting Box Drive installed on Health Sciences Technology (HST) supported devices.
When inviting an internal or external user as a collaborator within a folder, you will have the ability to set the level of access that user has to your content.
When inviting an internal or external user as a collaborator within a folder, you will have the ability to set the level of access that user has to your content.
Sometimes when you're sharing a file with someone you know they will need it for only a certain amount of time, or perhaps legally they or you can only have access to it for a certain amount of days.
Sometimes when you're sharing a file with someone you know they will need it for only a certain amount of time, or perhaps legally they or you can only have access to it for a certain amount of days.
How do Box Notes work in folders that have been synced?
Box Notes are synced to your computer like other documents, and will appear in your Box Sync folder. Box Notes will open in your browser.
How do Box Notes work in folders that have been synced?
Box Notes are synced to your computer like other documents, and will appear in your Box Sync folder. Box Notes will open in your browser.
While you are working in Box Notes Box Secure Storage automatically creates saved versions roughly every five minutes or after f
While you are working in Box Notes Box Secure Storage automatically creates saved versions roughly every five minutes or after f
You can choose the type of email notifications that you receive on actions taken within Box.
You can choose the type of email notifications that you receive on actions taken within Box.
There are two ways to change or transfer folder ownership to another collaborator. Through the Collaborators menu in the right pane of a folder or from the Collaborators page of a folder.
There are two ways to change or transfer folder ownership to another collaborator. Through the Collaborators menu in the right pane of a folder or from the Collaborators page of a folder.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
You can create different file types or folders directly from your Box account.
You can create different file types or folders directly from your Box account.
You can delete files or folders that you own.
You can delete files or folders that you own.
When using Box Sync your folders and files are stored both locally on your computer and within Box.
When using Box Sync your folders and files are stored both locally on your computer and within Box.
The University DOES NOT recommend downloading data when working with Box for secure storage.
The University DOES NOT recommend downloading data when working with Box for secure storage.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
You should always be collaborating with only the people who need access to files and folders, and with the least amount of
You should always be collaborating with only the people who need access to files and folders, and with the least amount of
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
What is Box Secure Storage?
Box is a secure, cloud-based tool for storing and sharing sensitive data.
What is Box Secure Storage?
Box is a secure, cloud-based tool for storing and sharing sensitive data.
The Updates page provides logs of all the activity that is happening in your Box account. The updates page shows logs for actions taking place on files and folders such as:
The Updates page provides logs of all the activity that is happening in your Box account. The updates page shows logs for actions taking place on files and folders such as:
Box Edit is an add-on feature that allows you to edit or create files directly on Box.
Box Edit is an add-on feature that allows you to edit or create files directly on Box.
There are two apps that can help you work with Box files from your desktop. The recommended app to install and use is Box Drive.
There are two apps that can help you work with Box files from your desktop. The recommended app to install and use is Box Drive.
Box Secure Storage provides many security features designed to protect your sensitive data files. However, there are actions you can take to make sure your data stay protected while in Box:
Box Secure Storage provides many security features designed to protect your sensitive data files. However, there are actions you can take to make sure your data stay protected while in Box:
Locking/Unlocking Files
If you are working on a file with other collaborators, be sure to lock files before opening them with Box Edit.
Locking/Unlocking Files
If you are working on a file with other collaborators, be sure to lock files before opening them with Box Edit.
If you have not yet done so,
If you have not yet done so,
To hide collaborators, you must be the owner of the Collaboration Folder.
To hide collaborators, you must be the owner of the Collaboration Folder.
Events like leaving the university or changing roles can trigger a need to change collaboration levels or completely remove someone from a folder within Box.
Events like leaving the university or changing roles can trigger a need to change collaboration levels or completely remove someone from a folder within Box.
This article is intended for migrating large amounts of data from Shared Drives or Folders into Box Secure Storage using the Box web interface.
This article is intended for migrating large amounts of data from Shared Drives or Folders into Box Secure Storage using the Box web interface.
This article is intended for migrating large amounts of data from Google Drive into Box Secure Storage using the Box web interface.
This article is intended for migrating large amounts of data from Google Drive into Box Secure Storage using the Box web interface.
To print using Box Notes, click on the more options
To print using Box Notes, click on the more options
Is the content in your trash?
Are you the owner or deleter of this content?
Is the content in your trash?
Are you the owner or deleter of this content?
You should be removing a collaborator's access as soon as they no longer need the file or folder that you are sharin
You should be removing a collaborator's access as soon as they no longer need the file or folder that you are sharin
Sometimes a folder should only be accessible to other users within the University of Minnesota system. This article explains how to do this to a folder.
Sometimes a folder should only be accessible to other users within the University of Minnesota system. This article explains how to do this to a folder.
Shared links can be used to quickly get a collaborator directly to a shared file or folder.
Shared links can be used to quickly get a collaborator directly to a shared file or folder.
Users should keep their collaborators (the people to whom they give access to folders) up-to-date.
Users should keep their collaborators (the people to whom they give access to folders) up-to-date.
While you can share with both internal and external collaborators through your Box account there are special considerations to take when sharing with alumni.
While you can share with both internal and external collaborators through your Box account there are special considerations to take when sharing with alumni.
Tags in Box can help you organize and easily find your information.
Tags in Box can help you organize and easily find your information.
Box keeps track of your file versions when you upload new files and when you use
Box keeps track of your file versions when you upload new files and when you use
According to the Research Data Management Policy, the University of Minnesota owns all data created by faculty, staff, and non-student tr
According to the Research Data Management Policy, the University of Minnesota owns all data created by faculty, staff, and non-student tr
Why can't I see a folder I was invited to?
If a user is invited to collaborate on a folder and they do not a
Why can't I see a folder I was invited to?
If a user is invited to collaborate on a folder and they do not a
Each user has an unlimited amount of storage space available. However, individual files must be less than 15 Gb each. If you need to make files smaller use a compression tool such as 7-zip.
Each user has an unlimited amount of storage space available. However, individual files must be less than 15 Gb each. If you need to make files smaller use a compression tool such as 7-zip.
Box has several visual indicators that can help you easily understand things about the folder, such as collaboration level and ownership. The below is an overview of these icons and indicators.
Box has several visual indicators that can help you easily understand things about the folder, such as collaboration level and ownership. The below is an overview of these icons and indicators.
Permission levels on Box follow a waterfall' design in which individuals only have access to the folder they are <
Permission levels on Box follow a waterfall' design in which individuals only have access to the folder they are <
You are able to upload individual files or entire folders into your Box account.
You are able to upload individual files or entire folders into your Box account.
You can easily upload files or send attachments to a specific Box folder by email when you enable the Allow uploads to this folder via email option.
You can easily upload files or send attachments to a specific Box folder by email when you enable the Allow uploads to this folder via email option.
There are two apps for editing Box data from your Desktop. The University's preferred solution is Box Drive.
There are two apps for editing Box data from your Desktop. The University's preferred solution is Box Drive.
You can both create and edit files in Box using Microsoft Office Online Integration.
You can both create and edit files in Box using Microsoft Office Online Integration.
The Trash folder allows you to recover files and folders that have been deleted. By default, items in the Trash will be purged after 60 days.
The Trash folder allows you to recover files and folders that have been deleted. By default, items in the Trash will be purged after 60 days.
There are various ways to integrate and update data within Box. This article covers the basics of the three ways you may want to modify data with Box and when or why you may want to use each.
There are various ways to integrate and update data within Box. This article covers the basics of the three ways you may want to modify data with Box and when or why you may want to use each.
Box and Sensitive Data
Box is a secure data storage and sharing tool that is the primary secure sharing tool for the University of Minnesota.
Box and Sensitive Data
Box is a secure data storage and sharing tool that is the primary secure sharing tool for the University of Minnesota.
The University of Minnesota's Box Secure Storage may function differently than other university or personal Box accounts you have used.
The University of Minnesota's Box Secure Storage may function differently than other university or personal Box accounts you have used.
Canvas integrates with Google Drive both at the course level and at the Group level making it easy for you to collaborate with others in both environments. There are two different integrations at each level.
Canvas integrates with Google Drive both at the course level and at the Group level making it easy for you to collaborate with others in both environments. There are two different integrations at each level.
Canvas integrates with Google Drive both at the course level and at the Group level making it easy for you to collaborate with others in both environments. There are two different integrations at each level.
Canvas integrates with Google Drive both at the course level and at the Group level making it easy for you to collaborate with others in both environments. There are two different integrations at each level.
Canvas integrates with Google Drive making it easy for instructors to include collaborations, content sharing, and assignments directly within Canvas.
Canvas integrates with Google Drive making it easy for instructors to include collaborations, content sharing, and assignments directly within Canvas.
Canvas integrates with Google Drive making it easy for you to share content and collaborate with others, students and instructors alike.
Canvas integrates with Google Drive making it easy for you to share content and collaborate with others, students and instructors alike.
Canvas integrates with Google Drive making it easy for you to share content and collaborate with others, students and instructors alike.
Canvas integrates with Google Drive making it easy for you to share content and collaborate with others, students and instructors alike.
The most common issue people experience when using Google Drive in Canvas is an authorization error or authentication failure.
The most common issue people experience when using Google Drive in Canvas is an authorization error or authentication failure.
What is Martin?
Martin is what Salesforce calls a full sandbox. That means that it is a complete copy of the production system.
What is Martin?
Martin is what Salesforce calls a full sandbox. That means that it is a complete copy of the production system.
GitHub is a web service that allows you to share your code with others. The University of Minnesota offers a free-to-use GitHub server for current University faculty, students, or staff.
GitHub@UMN authenticates using Active Directory's LDAP, which holds accounts for active students, staff, and faculty.
Description
GitHub is a web-based code hosting and revision control system.
This article contains the steps to transfer GitHub@UMN repositories (also known as "repos") to an account that is not hosted by UMN (such as a personal Github.com account).
This article is about Google Apps for high-security accounts. These accounts include, but are not limited to:
Your University of Minnesota Internet Account comes with access to a number of Google Apps.
You can request that your University of Minnesota Google domain be moved from one campus to another. This is often necessary when students, staff, or faculty members transfer to a new University campus.
You can access your University provided Gmail account through one of several third-party desktops and/or mobile email apps such as Outlook, Thunderbird, or AppleMail.
In May 2019, in an effort to comply with security requirements of devices with access to
These instructions are for Shared Drive Managers and Content Managers. It is possible to add members who do not have a University of Minnesota email account to a Shared Drive.
These instructions are for Shared Drive Managers and Content Managers. It is possible to add members who do not have a University of Minnesota email account to a Shared Drive.
Google Shared Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Please note that only faculty and staff have the ability to create shared drives.
Google Shared Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Please note that only faculty and staff have the ability to create shared drives.
Faculty, staff, and students who leave the University may lose access to University Google Workspace accounts.
What is Don?
Don is what Salesforce calls a full sandbox. That means that it is a complete copy of the production system.
What is Don?
Don is what Salesforce calls a full sandbox. That means that it is a complete copy of the production system.
IT Community Group
Nearly 8,000 students, faculty, and staff at the University of Minnesota are using Qualtrics for their projects.
Resources
Box Sync and Box Drive are two separate desktop applications that give users the ability to access Box content from the user's desktop environment.
Box Sync and Box Drive are two separate desktop applications that give users the ability to access Box content from the user's desktop environment.
A guide to help you correctly identify the security level required for your research data developed by the College of Liberal Arts Technologies and Innovation Services.
Basic overview of branching and merging in Git.
Git Checkout allows you to move between branches.
Show changes between the working tree and the index or a tree, changes between the index and a tree, changes between two trees, changes between two blob objects, or changes between two files on disk.
Instructions for installing Git for Linux, Mac, and Windows.
This is the manual page for the gitignore command.
A well documented article covering the topic of handling conflicts in Git
Join two or more development histories together
How to resolve merge conflicts in Git
The git status command displays t
Learn how to use Git by reviewing the basic concepts of Git version control. Try out this introductory course that was created with GitHub.
Version control is a system that records changes to a file or set of files over time so that you can recall specific versions later.
GitHub Flow is a lightweight, branch-based workflow that supports teams and projects where deployments are made regularly. This guide explains how and why GitHub Flow works.
Adding other users to your GitHub organization. The other users must have logged in to GitHub before you can add them.
You can create a new organization by either setting up a new organization or converting an existing personal account into an organization.
More detailed instructions for creating an organization in GitHub.
Instructions for generating SSH keys on your computer and then adding the public key to your GitHub account.
Pulling code from GitHub (aka syncing)
Pushing code to your GitHub
Article from Google about how to access Google Drive and share and edit Google documents, slides, sheets, forms and drawings from within a Google Video Call (Hangout).
Article from Google about how to access Google Drive and share and edit Google documents, slides, sheets, forms and drawings from within a Google Video Call (Hangout).
Google Support document which outlines process for changing the way documents are shared in Google Drive
Google Support document which outlines process for changing the way documents are shared in Google Drive
LinkedIn Learning instructional video on making changes to your view and the sort order in Google Drive
LinkedIn Learning instructional video on making changes to your view and the sort order in Google Drive
Google Support document on real time communication with another Google user who is also working on the same Google Drive document
Google Support document on real time communication with another Google user who is also working on the same Google Drive document
This short video from LinkedIn Learning demonstrates how to convert a file into the Google Doc format.
This short video from LinkedIn Learning demonstrates how to convert a file into the Google Doc format.
Google Support information on the creation, deletion and moving of a folder in Google Drive
Google Support information on the creation, deletion and moving of a folder in Google Drive
LinkedIn Learning video instructions on how to delete and recover files stored in Google Drive
LinkedIn Learning video instructions on how to delete and recover files stored in Google Drive
Google Workspace Learning Center instructions on how to download and print files from Google Drive
Google Workspace Learning Center instructions on how to download and print files from Google Drive
LinkedIn Learning instructional video on the ability to collaboratively edit a single document in Google Drive with another Google user.
LinkedIn Learning instructional video on the ability to collaboratively edit a single document in Google Drive with another Google user.
Limitations on file sizes in Google Drive
Limitations on file sizes in Google Drive
Locate a file if its parent folders no longer exist.
Locate a file if its parent folders no longer exist.
Keyboard shortcut commands for use in Google Drive
Keyboard shortcut commands for use in Google Drive
Google Workspace Learning Center guide on sharing files or folders with specific people, adding comments and replies, making edit suggestions, and working with suggested edits of Google Documents in Google Drive
Google Workspace Learning Center guide on sharing files or folders with specific people, adding comments and replies, making edit suggestions, and working with suggested edits of Google Documents in Google Drive
Important considerations before moving or deleting information in shared folders.
Important considerations before moving or deleting information in shared folders.
LinkedIn Learning video guide to funcationality and navigation in the Google Drive application
LinkedIn Learning video guide to funcationality and navigation in the Google Drive application
Google Support document with instructions on recovering a Google Drive document
Google Support document with instructions on recovering a Google Drive document
Google provided information on requirements for using Google Drive.
Google provided information on requirements for using Google Drive.
Google Support site reviews process of searching for files in Google Drive
Google Support site reviews process of searching for files in Google Drive
LinkedIn Learning how-to video on searching for files and folders in Google Drive
LinkedIn Learning how-to video on searching for files and folders in Google Drive
LinkedIn Learning instructional video on how to share files from Google Drive with other users of Google
LinkedIn Learning instructional video on how to share files from Google Drive with other users of Google
Google Support instructional document on sorting files in Google Drive
Google Support instructional document on sorting files in Google Drive
Suggesting an edit to others working on the same document
Suggesting an edit to others working on the same document
Information on tracking changes made to your files stored in Google Drive
Information on tracking changes made to your files stored in Google Drive
Google Support document giving steps to change ownership of documents stored in Google Drive
Google Support document giving steps to change ownership of documents stored in Google Drive
Google Support document with instructions on uploads to Google Drive
Google Support document with instructions on uploads to Google Drive
LinkedIn Learning video how-to on uploading files to Google Drive
LinkedIn Learning video how-to on uploading files to Google Drive
LinkedIn Learning instructional video on using stars to group files in Google Drive
LinkedIn Learning instructional video on using stars to group files in Google Drive
Google Workspace Learning Center how-to guide on set up and use of Google Drive
Google Workspace Learning Center how-to guide on set up and use of Google Drive
A resource discussing several strategies, such as folder structure and tagging, that can help improve your Google Drive when used with departments or teams.
A resource discussing several strategies, such as folder structure and tagging, that can help improve your Google Drive when used with departments or teams.
LinkedIn Learning instructional video on contributing to files shared with you through Google Drive
LinkedIn Learning instructional video on contributing to files shared with you through Google Drive
Google Support document outlining how to convert Office files to Google Doc format
Google Support document outlining how to convert Office files to Google Doc format
LinkedIn Learning instructional video on the sharing of documents through Google Drive and responding to/adding revisions
LinkedIn Learning instructional video on the sharing of documents through Google Drive and responding to/adding revisions
LinkedIn Learning video instructions on creation and maintenance of folders in Google Drive
LinkedIn Learning video instructions on creation and maintenance of folders in Google Drive
Find help creating, editing and formating Google Forms.
The launch page for the University's instance of Box Secure Storage
The launch page for the University's instance of Box Secure Storage
Click the Google Apps icon
This resource from CloudFind provides some best practices for using Google Drive with your team.
This resource from CloudFind provides some best practices for using Google Drive with your team.
A Website that provides survey-related resources to the University of Minnesota community, including links to technologies supported on campus and information about best practices and community groups.
USAS is the business owner of Qualtrics for the University and has a team of experts available to help bridge the gap between do-it-yourself and advanced level questionnaire design and survey programming.
User Stories
The benefits of student group work are well documented:
The benefits of student group work are well documented: