Google Shared Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Faculty, staff, current students, and sponsored accounts can create a Google Shared Drive.
- Navigate to Google Drive
- In the left navigation, right click Shared Drives
- If you do not see Shared Drives as an option, verify that you are logged in using your University account and not your personal account.
- Click + New toward the upper-left of the screen.
- Enter a title for your New Shared Drive using naming convention (ex. College_DeptName_ProjectName)
- Additional naming examples:
- CEHD_Project 1A
- Psy_Office Manager
- MedEd_CommitteeName
- CHEM_Chem301_Lab2
- Shared Drives that are not associated with a department, college, or group, please choose a name that is descriptive that would make sense to your and your group
- Additional naming examples:
- Click CREATE.
- Add additional members and set permissions:
- Expand Shared Drives
- Find and open newly created Shared Drive
- Click Manage members
- Add new Member email addresses as needed and assign appropriate roles.
NOTE: Maximum # of members (and/or Google groups) is 600- Available roles:
- Manager - Manage content, members, and settings
- (default) Content Manager - Add, edit, move, and delete files
- Contributor - Add and edit files
- Commenter - Comment access
- Viewer - View access
- Available roles:
Self Help Resources:
- Get started with Shared Drives
- Share files with Shared Drives
- Manage Shared Drives
- Shared Drive Limits
- Google Drive for Desktop (formerly Drive File Stream) - Desktop application to access and manage files stored in Google Drive and Google Shared Drive
- NOTE: Google Shared Drive Members must have Content Manager or Manager roles on a Shared Drive in order to sync and edit files in Google Drive File Stream.