Resources

Comparisons

There are multiple video recording tools available but which tool will be best for you? Below we have outlined solutions, rated them for the effort required, and identified key considerations.

Experts & Communities

Participate in discussions and events with faculty, students, and staff who wish to integrate video technology into their work.

Good Practices

Instructors often use classroom discussions to promote sharing and ideas about a subject matter. Sometimes, discussions can become rote and tedious, or engage only one or a few students and the instructor.
Instructors often spend a majority of classroom time on lectures, leaving little time for other learning opportunities such as group discussion. Capturing content is one method to address this challenge.
Challenge When using pre-assigned breakout rooms, specific guidelines must be followed to ensure students are routed to their designated Zoom breakout rooms.
This guide provides some tips to get the most out of your Zoom meeting experience.
This guide provides some tips to get the most out of your Zoom meeting experience.
Uploading a large video file is cumbersome, and navigating a video recording of a 50-minute (or longer) class is challenging for students. By chunking your lecture, you can create smaller files. This is easy to do in Zoom and will benefit both you and your students.

How-Tos

The Zoom for Canvas Integration allows you to start and join Zoom meetings from within Canvas. This article is for UMN faculty and staff who would like to use Zoom together with Canvas.
Compare the features of Zoom (umn.zoom.us) and Google Hangouts Meet (
Description Here's how to ensure video and audio connectivity in Google Hangouts using the Mac Mini and Logitech BCC950 "eye stalk" webcam in the 202 Johnston Hall conference room.
Before you leave If you invited someone to participate in the Google video call by calling their telephone, their participation in the video call is tied to yours.
The University of Minnesota's instance of Google Hangouts does not have a record feature.
Any Google video call (Hangout) will be restricted to the UMN domain by default, limiting the call initially to the participants from your domain. Here are three workarounds:
Google Hangouts is a web meeting service available to most people at the University of Minnesota. Google Hangouts Chat is a chat application similar to Slack or HipChat.
Screencast-O-Matic is available to all University of Minnesota faculty and staff, and to students EXCEPT those students who have 
Google Meet may be a good option for alternative instruction. However, there are a few technical considerations to be aware of when evaluating Google Hangouts Meet.
When entering into a contract with Zoom, the University's Office of Information Technology ensured full review of the contract terms and conditions and Zoom's privacy policy.
You can share scheduling and in-event hosting privileges with other people in your Zoom events.
You can enroll in free Live Remote Training Sessions facilitated by Zoom Train
If you see a black screen when you attempt to share your screen, check Zoom's troubleshoo
Use Zoom's video layout instructions if you want to change your meeting view during a
You can join a Zoom meeting's audio with your computer, or
Use Zoom's article comparing Zoom Meetings and Webinars to decide which tool is best for your needs. 
As a meeting host, you can split meeting participants into breakout rooms when scheduling the meeting.
Use this feature if you want to let someone else host a meeting or webinar that you have scheduled. This may be helpful if you are out of the office or late to your meeting or webinar.
You do not need a webcam in order to join a Zoom meeting or webinar.  However, without a webcam, you will not be able to enable video. Things you will still be able to do include:
The Family Education Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records and personally identifying information.
As a meeting host, you can view or download a roster of meeting participants.
There are two Zoom account types at the University of Minnesota:  
Zoom can change the way you teach and interact with learners, by giving you the ability to hold online office hours with learners anywhere in the world on a one-time or recurring basis.
The host key is a 6-digit PIN tied to your Zoom account. It is not meeting-specific. You can use your host key to claim host privileges in the following circumstances:
If you cannot use your computer or smartphone to join a Zoom meeting, or if you do not have the bandwidth required for a video meeting, you can 
Zoom has international dial-in numbers available for an extensive and growing list of countries throughout the world. Participants from abroad can join UMN-hosted Zoom meetings or webinars via telephone if they cannot
Use Zoom's instructions to join the meeting audio on an iPhone or iPad.
Use Zoom's iOS instructions to share your screen on an iPhone or iPad.
Intended Audience: Students or any user from the University of Minnesota joining Zoom meetings as a Participant or Attendee.
Use Zoom's instructions to join a meeting with the Zoom web client, but make sure you are
The HCC, or Health Care Component, is a group of faculty, students, or staff who work closely with private health information and are subject to a Business Associates Agreement (BAA) with Zoom to ensure HIPAA complian
University of Minnesota students, staff, faculty, departmental, and sponsored accounts can livestream from Zoom meetings or webinars to Youtube Live and other streaming services.
You can log in to Zoom from multiple places depending on your needs. For the most seamless meeting experience, always make sure you log into Zoom.
The University of Minnesota's Zoom web conferencing includes a feature that uses automatic transcription to turn the spoken word into text, in real-time.
You can use the breakout rooms feature in a Zoom meeting to allow multiple simultaneous group di
The Meeting Settings page in your
As the host or co-host in a meeting, you can manage your participants, including muting and unmuting participants to manage background noise and distractions.
Your Profile page in your
Use Zoom's instructions to optimize your shared video in a meeting.
The polling feature for meetings and webinars allows you to ask polling questions.
If you are hosting a webinar and want attendees to take a survey or be taken to a specific webpage afterward, you can create a survey from within the Zoom Portal, or you can share a survey you create on another platfo
If you're hosting a Zoom Video Webinar, these steps will help you create the best experience for your panelists, co-ho
As a Zoom host, you can record your meeting or webinar.
Use Zoom's instructions to rotate or change the orientation of your camera feed.
Becoming comfortable with Zoom's scheduling and invitation features will help you host successful meetings. In this article:
You can allow someone else to schedule meetings and webinars on your behalf in Zoom.
Zoom offers step-by-step instructions for using Microsoft Powerpoint presentations with screen sharing in their Help Center article
Follow the recommendations below to keep your Zoom Meetings secure and free from disruption.
This article details the options for creating short, convenient links to your Personal Meeting Room. In this article:
You can set a playback range for a Zoom cloud recording that you share with other
You can use Zoom to share your desktop, window, or application with meeting attendees.
If you want other meeting attendees to see what you are working on, you can share your screen by selecting the Share Screen button in the Zoom menu bar.
Synchronous class sessions, in which everyone logs in to a web conferencing system at a pre-scheduled time, are one way to create engagement and foster community in your fully online courses.
Before joining a meeting, test your audio with the device you intend to use.
For the best meeting experience, test your video before your Zoom meeting.
If you have a slower connection to the internet, it can take additional time to upload local recordings to Kaltura.
Troubleshoot audio issues with Zoom's instructions linked in this resource.
Remote Online Notary (RON) requires additional steps to be valid for MN statutes.
You can use the Call-Out feature in a Zoom meeting or Webinar to invite yourself or someone else to join the audio by telephone.
The dual-monitor display feature allows you to see the video on one monitor and the screen share on another monitor simultaneously.  
If your webcam is not working with Zoom on your Lenovo laptop, there are some simple troubleshooting steps that you can take using
The Waiting Room feature in Zoom allows the meeting host to control when a participant joins the meeting. Waiting rooms have additional customization features available in the Zoom Portal.
You can register for and watch recordings of Live Training Sessions facilitated by Zoom Trainers in the Zoom Learning Center.
Zoom offers an extensive collection of brief video tutorials on the
The Zoom for Google Calendar add-on allows you to schedule and join meetings directly from a Google Calendar event.

Resources

Article from Geekazine on some simple tips that help with making video conferencing of all types a more pleasant experience for everyone.
This video will provide a walk-through of the features of the 1:Button studio.
Good audio is an essential component for a good meeting.
Simple steps for embedding YouTube videos and playlists.
Short article from 9to5 Google on how the use of Google Drive app within a hangout has been removed. Now users are to use the chat box for sharing any Google Driv items.
Learn about Google Hangouts on Google's help site.
The Google Hangouts Meet Help Center can help learn how to start and join meetings and use different settings in the meeting.
Webpage with link to download Google Video Calls (Hangouts) plugin required for most browsers to enter a video call.
Short video from Ronnie Bincer about how Google (Hangouts sometimes auto-mutes participants.
Web page from Google with information on how to start a Google Video Call (Hangout), including how to set up your computer and computer browser in advance.
Overview of how to use Google Video Calls with Google Calendar, including how to add a video call to a calendar event.
To optimize your zoom experience, follow these tips for your device and internet connection.
Video conferencing offers a variety benefits to the University community, including the following:
You may have heard about instances of unwanted, upsetting online classroom disruptions (Zoombombings).
Learn about UMN video conferencing options Request a consultation to learn about available video conferencing options by completing the
As of November 2021, Studio C is no longer available as a service from the Office of Information Technology. 
Quick article from Teacher Tech (Alice Keeler) on how to choose which video has the main focus in a Google Video Call (Hangout).
This short, 4-minute video walks you through the process of making a recording using TechSmith Relay.
The Office of Information Technology’s (OIT) role for the University of Minnesota’s video conferencing environment will be to provide best practices to nurture this technology.
Operation guides are available in room as well as online for the following rooms with video conferencing capability:
We recommend all room installations at the University of Minnesota conform to our standard technology architectural model which provides encryption and standardized hardware and room controls.
Support for an in-progress video conferenceFor immediate help with a video conference that is in-progress, call (612) 626-4444 and select option 1.
Professional video technicians are available to support your conferences, webinars, meetings, and other live events.
Video conferencing classrooms and meeting rooms are both available and in development across the University system campuses.
Compare web conferencing tools available at the University; always start with your objectives before deciding on the tool.
Directions on how to add subtitles, closed captioning, and transcriptions to a YouTube video.
YouTube directions for adding subtitles, captioning, and transcriptions to YouTube videos.
Find how-to articles on using YouTube.
Learn answers to commonly asked questions on this YouTube site.
YouTube: Uploading, Sharing, Embedding video
Before Your Meeting or Webinar Set up Registration. For public events, set up a Zoom registration page. People with a valid email will receive an email with the link to the event.

Self-Help Guides

Hold an online meeting using the Google Hangouts App.
This self-help guide will help anyone who presents at, schedules, or supports online meetings and webinars through Zoom.  To learn more about using Zoom for online office hours or smaller meetings, check out 
Zoom, an online video conferencing system, is now available to the UMN community!  Compare Zoom to Google Hangouts