Good Practices

A strong password or passphrase uses a combination of length and character types. Learn what to do and not to do to keep it safe. For extra protection, use two-factor authentication where available.
It is important that you familiarize yourself with the types of data entrusted to you, how you are accessing the data, and how you are storing the data.


This article is designed to assist in getting Box Drive installed on Health Sciences Technology (HST) supported devices.
When inviting an internal or external user as a collaborator within a folder, you will have the ability to set the level of access that user has to your content.
Sometimes when you're sharing a file with someone you know they will need it for only a certain amount of time, or perhaps legally they or you can only have access to it for a certain amount of days.
How do Box Notes work in folders that have been synced? Box Notes are synced to your computer like other documents, and will appear in your Box Sync folder. Box Notes will open in your browser.
While you are working in Box Notes Box Secure Storage automatically creates saved versions roughly every five minutes or after f
You can choose the type of email notifications that you receive on actions taken within Box.
There are two ways to change or transfer folder ownership to another collaborator. Through the Collaborators menu in the right pane of a folder or from the Collaborators page of a folder.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
You can create different file types or folders directly from your Box account. 
You can delete files or folders that you own.
When using Box Sync your folders and files are stored both locally on your computer and within Box.
The University DOES NOT recommend downloading data when working with Box for secure storage.
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users.
You should always be collaborating with only the people who need access to files and folders, and with the least amount of
Box Notes is an easy-to-use document creation tool built natively in Box and available to all Box users. 
What is Box Secure Storage? Box is a secure, cloud-based tool for storing and sharing sensitive data.
The Updates page provides logs of all the activity that is happening in your Box account. The updates page shows logs for actions taking place on files and folders such as:
Box Edit is an add-on feature that allows you to edit or create files directly on Box.
There are two apps that can help you work with Box files from your desktop. The recommended app to install and use is Box Drive.
Box Secure Storage provides many security features designed to protect your sensitive data files. However, there are actions you can take to make sure your data stay protected while in Box:
Locking/Unlocking Files If you are working on a file with other collaborators, be sure to lock files before opening them with Box Edit.
  If you have not yet done so,
To hide collaborators, you must be the owner of the Collaboration Folder.
Events like leaving the university or changing roles can trigger a need to change collaboration levels or completely remove someone from a folder within Box.
This article is intended for migrating large amounts of data from Shared Drives or Folders into Box Secure Storage using the Box web interface.
To print using Box Notes, click on the more options
Is the content in your trash? Are you the owner or deleter of this content?
You should be removing a collaborator's access as soon as they no longer need the file or folder that you are sharin
Sometimes a folder should only be accessible to other users within the University of Minnesota system. This article explains how to do this to a folder.
Shared links can be used to quickly get a collaborator directly to a shared file or folder.
Users should keep their collaborators (the people to whom they give access to folders) up-to-date.
While you can share with both internal and external collaborators through your Box account there are special considerations to take when sharing with alumni.
Tags in Box can help you organize and easily find your information.
Box keeps track of your file versions when you upload new files and when you use
According to the Research Data Management Policy, the University of Minnesota owns all data created by faculty, staff, and non-student tr
Why can't I see a folder I was invited to? If a user is invited to collaborate on a folder and they do not a
Each user has an unlimited amount of storage space available. However, individual files must be less than 15 Gb each. If you need to make files smaller use a compression tool such as 7-zip.
Box has several visual indicators that can help you easily understand things about the folder, such as collaboration level and ownership. The below is an overview of these icons and indicators.
Permission levels on Box follow a €˜waterfall' design in which individuals only have access to the folder they are <
You are able to upload individual files or entire folders into your Box account.
You can easily upload files or send attachments to a specific Box folder by email when you enable the Allow uploads to this folder via email option.
There are two apps for editing Box data from your Desktop. The University's preferred solution is Box Drive.
You can both create and edit files in Box using Microsoft Office Online Integration.
The Trash folder allows you to recover files and folders that have been deleted. By default, items in the Trash will be purged after 60 days.
There are various ways to integrate and update data within Box. This article covers the basics of the three ways you may want to modify data with Box and when or why you may want to use each.
Box and Sensitive Data Box is a secure data storage and sharing tool that is the primary secure sharing tool for the University of Minnesota.
The University of Minnesota's Box Secure Storage may function differently than other university or personal Box accounts you have used.
What is Martin? Martin is what Salesforce calls a full sandbox. That means that it is a complete copy of the production system.
What is Don? Don is what Salesforce calls a full sandbox. That means that it is a complete copy of the production system.


Box Sync and Box Drive are two separate desktop applications that give users the ability to access Box content from the user's desktop environment.
A guide to help you correctly identify the security level required for your research data developed by the College of Liberal Arts Technologies and Innovation Services.
The launch page for the University's instance of Box Secure Storage

Self-Help Guides

Box Secure Storage is a cloud storage and collaboration service configured to meet the University security standards for HIPAA data.