A strong password or passphrase uses a combination of length and character types. Learn what to do and not to do to keep it safe. For extra protection, use two-factor authentication where available.
It is important that you familiarize yourself with the types of data entrusted to you, how you are accessing the data, and how you are storing the data.
When inviting an internal or external user as a collaborator within a folder, you will have the ability to set the level of access that user has to your content.
Sometimes when you're sharing a file with someone you know they will need it for only a certain amount of time, or perhaps legally they or you can only have access to it for a certain amount of days.
How do Box Notes work in folders that have been synced?
Box Notes are synced to your computer like other documents, and will appear in your Box Sync folder. (Note: Box Sync has been replaced by Box Drive.
There are two ways to change or transfer folder ownership to another collaborator. Through the Collaborators menu in the right pane of a folder or from the Collaborators page of a folder.
The Updates page provides logs of all the activity that is happening in your Box account. The updates page shows logs for actions taking place on files and folders such as:
Box Secure Storage provides many security features designed to protect your sensitive data files. However, there are actions you can take to make sure your data stay protected while in Box:
Events like leaving the university or changing roles can trigger a need to change collaboration levels or completely remove someone from a folder within Box.
Sometimes a folder should only be accessible to other users within the University of Minnesota system. This article explains how to do this to a folder.
While you can share with both internal and external collaborators through your Box account there are special considerations to take when sharing with alumni.
Each user has an unlimited amount of storage space available. However, individual files must be less than 15 Gb each. If you need to make files smaller use a compression tool such as 7-zip.
Box has several visual indicators that can help you easily understand things about the folder, such as collaboration level and ownership. The below is an overview of these icons and indicators.
There are various ways to integrate and update data within Box. This article covers the basics of the three ways you may want to modify data with Box and when or why you may want to use each.
A guide to help you correctly identify the security level required for your research data developed by the College of Liberal Arts Technologies and Innovation Services.