Zoom: Zoom for Google Calendar Add-on

The Zoom for Google Calendar add-on allows you to schedule and join meetings directly from a Google Calendar event. Using the Google Calendar add-on allows you to quickly add a Zoom meeting to any event. For more information, refer to Zoom Scheduling Privilege: G Suite Add-on.

Use Zoom for Google Calendar to schedule a simple meeting using Zoom. To schedule an advanced meeting, use the Zoom Portal or use the optional Zoom Scheduler Extension.

Note: Zoom for Google Calendar does not support Zoom Webinar scheduling.

In this article:

Scheduling a Meeting

The Zoom for Google Calendar add-on allows you to add a Zoom meeting directly to your event. You can add a Zoom meeting option using Google Calendar on your computer or using the Google Calendar app on your mobile device (Android or iOS).

Scheduling a Zoom Meeting in Google Calendar

  1. From Google Calendar (calendar.umn.edu), select a time slot for your meeting.
  2. Enter your meeting details, such as title, location, and guest list.
  3. Select Add rooms, location or conferencing.
  4. Select Zoom Meeting from the Add Conferencing dropdown menu.
    Google calendar event. Add conferencing dropdown selected. Zoom meeting highlighted.
    • Note: If this is your first time using the Zoom Meeting add-on or if you are signed out of the add-on, you will receive a prompt to connect the add-on to your calendar.
      1. Follow the prompts to authorize Zoom for Google Calendar.
      2. Sign in using your University account. You may need to use your Duo device.
      3. Select Sign in with SSO.
        Sign in window with "Sign in with SSO" option highlighted
      4. Select Log in.
  5. Select Save. The Zoom Meeting information adds to your event.
    Zoom meeting details and joining options.

Scheduling a Zoom Meeting on your Mobile Device

Note: This option requires the Google Calendar app.

  1. Open the Google Calendar app. 
  2. Tap the plus icon and choose Event.
    Calendar options. Event highlighted.
  3. Enter your meeting details, such as title, location, and guest list.
  4. Tap Add conferencing
    Add conferencing option
  5. Select Zoom Meeting.
  6. Google Calendar adds a Zoom Meeting to your meeting details.
    Sample calendar event with zoom meeting details added on mobile.
  7. Tap Save.

Note: You must authorize Zoom for Google Calendar Add-On on your desktop computer before you can use the scheduling feature on your mobile device.

Joining a Scheduled Zoom Meeting

You can join or start a scheduled Zoom meeting from your calendar event on Google Calendar or from the Google Calendar app on a mobile device.

Joining from Google Calendar

  1. From Google Calendar (calendar.google.com), choose a scheduled Zoom meeting.
  2. Select Join Zoom Meeting. The Zoom app automatically opens if it is installed on your device.
    • Or, select Joining Instructions to open all of the Zoom details in a new window.
    • Or, hover over a join option and select the Copy icon to copy the information.
      Zoom meeting details event pop-up with included zoom informatioh. Copy link icon highlighted.

Joining on your Mobile Device:

Note: This option requires the Google Calendar app.

  1. From the Google Calendar app, tap on an event that you have added a Zoom meeting to. Google calendar displays the join options.Sample calendar event with zoom meeting details added on mobile.
  2. Tap the zoom.us link to open a browser and join the meeting. The Zoom app automatically opens if it is installed on your device.
    • Or, tap a telephone option to join via a phone call. This option calls the meeting and automatically enters the meeting ID.

Accessing Your Meeting Settings

You can customize your Zoom meeting settings from the Zoom for Google Calendar add-on. 

Note: You can also access your Zoom meeting settings at any time by logging into zoom.umn.edu and choosing Settings.

  1. From your Google Calendar, select the Settings menu icon google%20settings%20icon.pngx in the upper-right corner.
  2. Select Settings.
  3. Scroll down to the bottom of the page.
  4. Select Settings to the right of Zoom.
    Settings link highlighted
  5. Select More Settings to open your Zoom meeting options in a new tab. You may need to sign in to Zoom.
    More Settings link highliighted
  6. Select Settings.
    Zoom browser interface with Setting highlighted in navigation pane
    1. Change your settings using the toggle buttons.
      Zoom settings menu. Toggles highlighted to the right of settings.

Troubleshooting "Shared Access Permissions is not Enabled" Error

A UMN-managed device will already have Zoom for G Suite installed, so if you are logged into your Google calendar, you can schedule a Zoom meeting by selecting Add video conferencing in the Google calendar event. This will not work if Zoom for G Suite is not properly authorized in your browser. You may need to reauthorize periodically as this add-on is updated.

To reauthorize your Zoom for GSuite addon:

  1. Select the Zoom icon on the right-side panel of your Google calendar to open the Zoom for GSuite pane.
    Google calendar, add-on's pane. Zoom icon highlighted.
    • If you do not see a side panel, you may need to locate a tab to display your side panel from the bottom-right corner of your Google calendar.
      google Calendar Show side panel icon.
  2. Select the three vertical dots to the right of Zoom for G Suite and choose Sign out.
    Zoom for G Suite vertical ellipses menu expanded, sign out highlighted.
  3. Select Sign in and choose the SSO option, then enter your full UMN email address and password (if you are directed to Zoom's site)
    • You may need to enter your UMN internet ID and password again if you are redirected to the UMN sign-in page.
      Zoom for GSuite sign-in page.
  4. Allow and Authorize all access that Zoom requires.

Additional Resources

Scheduling for another user in Zoom using Scheduling Privilege

Ways you can log in to your UMN Zoom account

Last modified

May 10, 2022