With Google Workspace, you can create and collaborate on word processing documents, spreadsheets, and presentations online. Plus you get a suite of applications that include:

Appropriate Use

Google Workspace is intended for collaboration on actively used University files and is not intended to be an archive. Personal files, including photos and videos should not be stored in a UMN Google Workspace Account.

Note: Google Workspace accounts created on or after August 8 have storage allocations according to one's role or the function of the account. Learn about New Google Workspace Accounts: Storage Allocations

Focus on Files

Focus on Files in Google Workspace is an initiative to promote good practices for keeping your files organized and reducing digital clutter. The files you keep in Google Workspace add up! 



  • Collaborate online with others in real time
  • Create new docs or upload and convert Word documents, OpenOffice, RTF, HTML, text (.txt) and other types of files
  • View document revisions with the option to revert to previous versions
  • Share documents online publically
  • Save your Google Docs as Word, OpenOffice, RTF, PDF, or HTML file formats
  • Email your documents to collaborators


  • Format the appearance of Sheets and use formulas for calculations
  • Import and convert CSV, .xls, .txt and .ods formatted data
  • Export CSV, .xls, .txt and .ods formatted data and PDF and HTML files
  • Embed Google sheets in web pages
  • Set up email notifications to be alerted when changes are made to your spreadsheets


  • Create, share, and edit presentations
  • Import and convert existing presentations in .ppt and .pps file types
  • Download your presentations as a PDF, a .ppt, or a .txt file
  • Easily edit your presentations
  • Insert images and videos, and format your slides to fit your preferences
  • Embed your presentations in a web page

Integration into Canvas