Overview

With Google Workspace, you can create and collaborate on word processing documents, spreadsheets, and presentations online. Plus you get a suite of applications that include:


Note: Gemini with Enterprise Grade Protection is available to the Health Care Component.

Appropriate Use

  • Effective for the 2025-2026 academic year, the University of Minnesota has implemented age-based restrictions on Google Workspace for Education accounts in order to comply with Google’s Terms of Service. These restrictions are required to ensure compliance with privacy and safety regulations that protect minors when parental consent has not been obtained. Learn how to get and submit a parental consent form.
  • Google Workspace is intended for collaboration on actively used University files and is not intended to be an archive. Avoid using your UMN Google Workspace account for personal files, including photos and videos.
  • After faculty, staff, and students leave the University, their Google Workspace accounts are closed on a timeline determined by their role and affiliation with the Health Care Component. Visit the Leaving the University self-help guide for more information.

Storage Allocations by Role

RoleStorage Allocation
Faculty300 Gigabytes
Staff100 Gigabytes
Students50 Gigabytes

Storage Allocations by Account Type

Account TypeStorage Allocation
Departmental50 Gigabytes
Student Organization20 Gigabytes
Sponsored20 Gigabytes

Highlights

Docs

  • Collaborate online with others in real time
  • Create new docs or upload and convert Word documents, OpenOffice, RTF, HTML, text (.txt) and other types of files
  • View document revisions with the option to revert to previous versions
  • Share documents online publically
  • Save your Google Docs as Word, OpenOffice, RTF, PDF, or HTML file formats
  • Email your documents to collaborators

Sheets

  • Format the appearance of Sheets and use formulas for calculations
  • Import and convert CSV, .xls, .txt and .ods formatted data
  • Export CSV, .xls, .txt and .ods formatted data and PDF and HTML files
  • Embed Google sheets in web pages
  • Set up email notifications to be alerted when changes are made to your spreadsheets

Slides

  • Create, share, and edit presentations
  • Import and convert existing presentations in .ppt and .pps file types
  • Download your presentations as a PDF, a .ppt, or a .txt file
  • Easily edit your presentations
  • Insert images and videos, and format your slides to fit your preferences
  • Embed your presentations in a web page

Gemini

  • Opt-in Generative AI tool 

Getting Started

Integration into Canvas

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Intended Audience

Students
Instructors
Researchers
Staff & Departments

Cost

University-funded: No charge.

Featured Resources

How-Tos

Google Apps: General Email App Settings

You can access your University provided Gmail account through one of several third-party desktops and/or mobile email apps such as Outlook, Thunderbird, or AppleMail. This article provides essential information...

How-Tos

Google Apps: Acceptable Use and Data Security

Your University of Minnesota Internet Account comes with access to a number of Google Apps.

The use of Google Apps at the University of Minnesota is subject to the University's policies:

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Additional Resources

Use Communication and Conferencing Tools
Use Technology for Courses
Learning Tools for Canvas
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