Google Workspace

Overview

With Google Workspace, you can create and collaborate on word processing documents, spreadsheets, and presentations online. Plus you get a suite of applications that include:

Appropriate Use

Google Workspace is intended for collaboration on actively used University files and is not intended to be an archive. Avoid using your UMN Google Workspace account for personal files, including photos and videos.

Note: As of October 26, 2023 all UMN Google Workspace accounts have storage allocations based on one's role or account type. Learn more about storage allocations on the Planned Change: Google Workspace Allocation webpage.

Storage Allocations by Role

Role	Storage Allocation
Faculty	300 Gigabytes
Staff	100 Gigabytes
Students	50 Gigabytes

Storage Allocations by Account Type

Account Type	Storage Allocation
Departmental	50 Gigabytes
Student Organization	20 Gigabytes
Sponsored	20 Gigabytes

Highlights

Docs

Collaborate online with others in real time
Create new docs or upload and convert Word documents, OpenOffice, RTF, HTML, text (.txt) and other types of files
View document revisions with the option to revert to previous versions
Share documents online publically
Save your Google Docs as Word, OpenOffice, RTF, PDF, or HTML file formats
Email your documents to collaborators

Sheets

Format the appearance of Sheets and use formulas for calculations
Import and convert CSV, .xls, .txt and .ods formatted data
Export CSV, .xls, .txt and .ods formatted data and PDF and HTML files
Embed Google sheets in web pages
Set up email notifications to be alerted when changes are made to your spreadsheets

Slides

Create, share, and edit presentations
Import and convert existing presentations in .ppt and .pps file types
Download your presentations as a PDF, a .ppt, or a .txt file
Easily edit your presentations
Insert images and videos, and format your slides to fit your preferences
Embed your presentations in a web page

Getting Started

Integration into Canvas

Sign In

Intended Audience

Students

Instructors

Researchers

Staff & Departments

Cost

University-funded: No charge.

Featured Resources

Self-Help Guides

Google Drive: Work with Files and Folders

The Google Drive self-help guide provides how-to instructions for common tasks such as organizing and finding files and folders, sharing and working together on documents, and downloading and printing files.

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