With Google Workspace, you can create and collaborate on word processing documents, spreadsheets, and presentations online. Plus you get a suite of applications that include:

Appropriate Use

Google Workspace is intended for collaboration on actively used University files and is not intended to be an archive. Avoid using your UMN Google Workspace account for personal files, including photos and videos.

Note: As of October 26, 2023 all UMN Google Workspace accounts have storage allocations based on one's role or account type. Learn more about storage allocations on the Planned Change: Google Workspace Allocation webpage.

Storage Allocations by Role

RoleStorage Allocation
Faculty300 Gigabytes
Staff100 Gigabytes
Students50 Gigabytes

Storage Allocations by Account Type

Account TypeStorage Allocation
Departmental50 Gigabytes
Student Organization20 Gigabytes
Sponsored20 Gigabytes



  • Collaborate online with others in real time
  • Create new docs or upload and convert Word documents, OpenOffice, RTF, HTML, text (.txt) and other types of files
  • View document revisions with the option to revert to previous versions
  • Share documents online publically
  • Save your Google Docs as Word, OpenOffice, RTF, PDF, or HTML file formats
  • Email your documents to collaborators


  • Format the appearance of Sheets and use formulas for calculations
  • Import and convert CSV, .xls, .txt and .ods formatted data
  • Export CSV, .xls, .txt and .ods formatted data and PDF and HTML files
  • Embed Google sheets in web pages
  • Set up email notifications to be alerted when changes are made to your spreadsheets


  • Create, share, and edit presentations
  • Import and convert existing presentations in .ppt and .pps file types
  • Download your presentations as a PDF, a .ppt, or a .txt file
  • Easily edit your presentations
  • Insert images and videos, and format your slides to fit your preferences
  • Embed your presentations in a web page

Integration into Canvas