Good Practice

Know Your Data and How to Protect University Data

Challenge

Loss or unauthorized disclosure of private data can harm individuals and the University and may violate laws such as Family Educational Rights and Privacy Act (FERPA) or Health Insurance Portability and Accountability Act (HIPAA).

What do you need to do to follow the University requirements to protect the data that you access or use?

Solutions

It is important that you familiarize yourself with the types of data entrusted to you, how you are accessing the data, and how you are storing the data. You are required to adhere to the University’s Information Security Policy and the Data Security Classification Policy, laws, and contractual agreements for the type of data entrusted to you. Follow the steps below, if you use a personally-owned computer and/or device or are responsible for self-managing your University-provided computer and/or device.

Identify Your Data’s Security Classification

Identify the security level using the data security classification of the data you work with. Then, identify your data security level.

Identify Your Data’s Security Level

The University uses the following three security levels.

High security level is for large amount of data, legally protected data, impact on critical functions; medium security level is for smaller amount of data, private and/or public data, lower impact on critical functions; low security level is for smallest

Use the Identifying Security Level appendix to determine the security level. Use the security level to identify the information security controls you are required to meet on the computer/device.

Apply the Information Security Standards

The information security standards define the most current controls required for each security level.

Report Unauthorized Access or Disclosure Immediately

In the event of suspected unauthorized access to or disclosure of University data, contact abuse@umn.edu. The Report Information Security Incidents procedure provides more information.