Overview

Perceptive Content is the University’s document management system which is used for scanning, archiving, and retrieving documents. In addition, workflows can be set up to route documents for approvals according to your business processes. 

Available in Two Formats 

  • Web: Perceptive Experience, the web-based version of Perceptive Content, allows you to take advantage of most of the functionality of the desktop client via a web browser, so wherever you are, you can access your documents. 
    • Benefits of Experience include:
      • No Installations: Perceptive Experience does not require you to install or save files on your computer’s hard drive.
      • Works on both Windows and Mac operating systems. 
      • Increased security: Experience is behind Duo Two-Factor Authentication, ensuring that only you can sign in to your account; the client version is not.
      • Modern user interface
  • Desktop Client: The Perceptive Content desktop client provides the full functionality and features of Perceptive Content. Those who use the desktop client must install a new version of the client each time Perceptive Content is upgraded. 

See a comparison between the Perceptive Content client and Perceptive Experience.

Example Uses

  • Archive digital and paper documents 
  • Process documents through a workflow
  • Automate processes
  • Customize a workflow to your business needs
  • Securely control access to your documents
  • Integrate with Jadu, a web-based tool for creating, distributing, and maintaining e-forms

UMN Department Examples

  • Student Records: Admissions, Student Finance, Registrar’s Office, etc.
  • Employee records: Benefits, Payroll, Central and Departmental HR
  • Research and grant documents: Sponsored Project (SPA), SFR, Academic Health Center
  • Financial documents: accounts payable, accounts receivable, travel and expense, voucher-supporting documents (invoices), expense reports, purchasing card reports, journal supporting documents, vendor requests, deposits, etc. For more information, see Financial Document Imaging.

Getting Started

If you:

  • work in a Department that would like to use Perceptive Content: Please submit the Perceptive Content Request form.
  • need access to a department’s existing Perceptive/Experience process: please submit an Access Request Form (ARF) 
  • are already using the desktop client and would like to explore or use Experience: simply sign in to Perceptive Experience to access your materials. You will not need to migrate your files or create a new account. 
    Note:     You must use VPN to sign on to Perceptive Experience

Sign In

Get Help

Intended Audience

Staff & Departments

Cost

University-funded: no charge to use Perceptive Content software.

If you need to convert paper documents into digital documents, you will need to purchase a scanner approved for use with Perceptive Content, as well as a license from the vendor to be able to connect the scanner to Perceptive Content directly.

 

Featured Resources

Resources

Perceptive Content: Request Reports

The Document Management team can provide reports to you, using the Business Insights tool, about Perceptive Content security, documents, users, and queues. The reports can be run one time only or on a regular schedule...

Resources

Perceptive Content: Scanners

Canon and Fujitsu scanners are the two major brands used at the University.Before making a scanner purchase, contact [email protected] We can help with picking the right scanner for your department.SoftwareThere are two...

Canon and Fujitsu scanners are the two major brands used at the University. Before making a scanner purchase, contact [email protected] We can help with picking the right scanner for your department.

Resources

Perceptive Content Client: User Guides

Note: Most of these guides are from an older version of the software. You may notice a few minor differences, but generally they still are accurate for the version we are using.

Quick Start

Use the quick...

Note: Most of these guides are from an older version of the software. You may notice a few minor differences, but generally they still are accurate for the version we are using.

Perceptive Experience is the HTML5 web app for the Imaging Service at the University of Minnesota. This document details how to use Perceptive Experience to find and view documents.

This document explains how to use the Perceptive Experience HTML5 web app for the Imaging System to process documents in workflow.

See All Resources

Additional Resources

Manage Data & Documents