Implementation of Course and Media Content Retention Standards

Overview

Retention standards for Canvas course sites and Kaltura content will be implemented on April 15, 2026. The retention standards will reduce Canvas dashboard clutter, ensure both platforms’ continued performance and reduce outdated or non-compliant content. The retention standards are as follows:

• PeopleSoft-associated Canvas course sites will be deleted after 5 years. 
• Kaltura files will be deleted after four years if they have 9 plays or fewer. If files have 10 or more plays they will be retained.

Annual retention and review cycle

Every April, the Office of Information Technology (OIT) will notify users to review their Canvas courses or Kaltura media files for a new retention cycle. Notified users will have 6 months to save or move anything they want to keep before it is deleted.

How you'll be notified

• Email. Beginning April 2026, and annually thereafter, email notifications are sent to Canvas Teachers and Kaltura media owners and co-editors with a prompt to review content along with instructions for preserving content. 
  • Second email notification to this same group is sent on August 18
• Textual indicators in Canvas. Courses that have exceeded retention limits have their titles pre-pended with the [TO BE DELETED OCT 2026] label starting April 15.
• Textual indicators in Kaltura MediaSpace. After April 15, you can generate lists of impacted media using these steps:
  • Navigate to the Course and Media Retention page in Kaltura MediaSpace.
  • Select Show my media labeled “TO BE DELETED OCT 2026”