Zoom: Schedule a Webinar

You can host large scale online events, broadcasts, and lectures using Zoom Webinar. The following instructions guide you through scheduling a webinar, configuring settings, and inviting participants using the updated Zoom web interface.

Table of Contents

To access the webinar scheduling tool in the updated Zoom interface:

  1. Sign in to the Zoom web portal.
  2. Select the Product Selector icon (Waffle Menu) in the upper-right corner of the page.
    The Zoom product selector (Waffle Menu) with a red arrow pointed at it.
  3. Select Webinars from the product list. You may have to scroll down to find this.
    • Note: The product list menu is customizable. You can click and drag the Webinars icon up if you wish. 
  4. Select Schedule a Webinar.

Scheduling a Webinar

Complete the event details and session preferences to create your webinar:

  1. Enter the event title in the Topic field.
  2. Enter a brief overview in the Description field.
  3. Set the event timing using the When, Duration, and Time Zone fields.
  4. Select Require registration if attendees must register prior to joining.
  5. Configure session options under Webinar Options:
    • Select Q&A to enable written audience questions.
    • Select Enable Practice Session to allow hosts and panelists to test audio and video before going live.
  6. Select Schedule.

Inviting Panelists and Attendees

After saving the webinar, distribute join access to speakers and audience members:

  1. Select the Invitations tab at the bottom of the webinar details page.
  2. Add speakers in the Invite Panelists section:
    1. Select Edit.
    2. Enter the speaker name and email address.
    3. Select Save.
  3. Share access with view only audience members:
    • Copy the Registration URL and share it via email or website.
    • Select Copy invitation to copy the pre-formatted Zoom invitation text.
  4. (Optional) Customize webinar branding.

Starting a Webinar

Begin your scheduled webinar session:

  1. Sign in to the Zoom web portal.
  2. Select Webinars from the left navigation menu.
  3. Locate your scheduled event and select Start.
  4. Select Start Practice Session if prompted, or select Broadcast when ready to admit attendees.

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TDX ID

8305