Gemini with Enterprise-Grade Data Protection

Overview

Google Gemini is an artificial intelligence (AI) assistant available to all University of Minnesota students, faculty, and staff. Gemini is one of the University's licensed generative AI tools.

Gemini is powered by Google's Gemini model family and offers enterprise-grade data protections, making it a flexible and creative tool for learning and productivity.

Please note: you are limited to Gemini 100 prompts per day on your UMN account.

Using your University account with Gemini gives you access to:

Gemini Chatbot
Gemini Gems: performs specific tasks using custom AI agents. Gems lets you save highly detailed prompt instructions and upload files to provide the context and resources they need to be truly helpful.
- UMN accounts are limited to uploading 10 files per Gem.
- You can share Gems with collaborators.
Gemini Deep Research: automatically browses up to hundreds of websites on your behalf, think through its findings, and create insightful multi-page reports in minutes.
- UMN accounts are limited to 10 uses of Deep Research per month.
Gemini Canvas: functions as a dynamic, intelligent whiteboard where you can ideate, draft, build, and refine content, with Gemini serving as a proactive assistant to elevate your creative output.
Gemini Workspace side panel: Gemini is available in the side panel of Google Docs, Slides, and Forms, allowing you to leverage AI within each application to summarize, refine, or generate content.
- Gemini Workspace integration features are only available for University faculty and staff.

Google AI Pro Add-On

Google AI Pro is an optional, purchasable add-on to Gemini designed to support faculty, staff, and researchers who require intensive AI capabilities.

In addition to Gemini's standard experience, the Google AI Pro add-on offers:

Prioritized access: during peak traffic hours, Education Plus users may have their limits throttled or be downgraded, while add-on subscribers keep their full speed.
Enhanced performance: Faster processing and more sophisticated reasoning for complex projects.
Integration: Google AI Pro embeds Gemini within your Google Workspace apps such as Gmail, Calendar, Docs, Sheets, and Slides for a full, seamless integration.

Find out more about the differences between Gemini and Google AI Pro add-on.

Highlights

Gemini can:

Summarize information
Answer questions
Provide feedback on the tone of your writing
Create stock images
Assist with writing code
Brainstorm ideas

Guidance on Data in Gemini

Accessing Gemini with your University account means your data will be handled with the highest level of security and privacy. Learn more about data in Gemini.

Staff, faculty, and people within the Healthcare Component (HCC) must take additional care in handling Health Information. Learn more about data classification and use in the HCC.

Enterprise-Grade Data Protection

Accessing Gemini with your University account means your data will be handled with the highest level of security and privacy.

Here’s how your data is protected:

Your data stays your data. Google will not sell your data or use it to target any ads.
- Your data used in Gemini stays within the University of Minnesota and is not available outside of our system.
Your interaction data is not used to train Google’s language models.
Your interaction data is not accessible or reviewed by any humans at Google.
Your interaction data is not made available to other users within or outside of the University of Minnesota.
Gemini will only access the content within your Workspace that you have permission to see. This helps prevent accidental exposure of sensitive information.

Logging into Gemini with a personal (non-University) Google account will not have the same data protections and is not approved for institutional data. When using Gemini, you can check that you are signed in using your University account by hovering over the account avatar in the top right corner and verifying it is your University account and not your personal Google account.

Getting Started

Gemini

To gain access, fill out the opt-in form.

After submitting the form, you will have access to Gemini using your University account. It may take up to 15 minutes for your access to appear after filling out the opt-in form.

There are two ways to access Google Gemini with your University account:

Web browser: Visit gemini.google.com in your preferred web browser.
Mobile apps: Google Gemini mobile apps are available for iOS and Android devices.

Google AI Pro Add-On

Opt in to Gemini using the instructions above.

Then, submit the Google AI Pro Add-On License Request to purchase an annual license.

The form requires you to provide an EFS budget string, finance contact, and, if you are requesting more than one license user, the names and emails for users to be assigned licenses. Both non-sponsored and sponsored funds can be used, however, sponsored (grant) funds need to adhere to the sponsor's requirements and must be budgeted for software expenses

Accessing the Google AI Pro add-on works the same as accessing Gemini: you can visit gemini.google.com or download the Gemini mobile app.

Featured Resources

Resources

Artificial Intelligence: Appropriate Use of Generative AI Tools

Safeguard data and use AI tools appropriately in your role at the University.

Understand how to safeguard data and use generative AI tools appropriately in your role at the University.

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Gemini: guidance on data and appropriate use

Learn about data in Gemini—how it's used, stored, and what kind of data you can enter in the AI assistant, including special considerations for Healthcare Component (HCC) users.

Resources

Gemini: Guidance for Instructors

Discover resources for Gemini created specifically for faculty and instructors.

Resources

Compare AI Tools

Compare features and allowed data types for available AI tools to decide which approved tool is right for your application.

Find and compare AI tools that have been reviewed and are licensed for systemwide use at the University of Minnesota.

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Gems in Gemini: Guidance for Instructors

What are Gems?Gems are custom AI agents within Google Gemini that you can tailor to perform specific, repetitive tasks. Gems act as personalized AI assistants by allowing you to save highly detailed prompt instructions...

Discover resources for Gems in Gemini created specifically for faculty and instructors.

See All Resources