Gemini with Enterprise-Grade Data Protection

Overview

Google Gemini is an artificial intelligence (AI) assistant available to all University of Minnesota students, faculty, and staff. Gemini is one of the University's licensed generative AI tools.

Data and privacy in Gemini

Learn how your data is stored in Gemini and find guidance on privacy, opting out, data collection, and appropriate use of Health Information and student information. Read more about data and privacy in Gemini.

Google AI Pro Add-On

Google AI Pro is an optional, purchasable add-on to Gemini designed to support faculty, staff, and researchers who need intensive AI capabilities.

In addition to Gemini's standard experience, the Google AI Pro add-on offers:

Prioritized access during peak traffic hours
Faster processing and more sophisticated reasoning for complex projects
Higher daily limits for deep research, image generation, and usage of advanced models
Integration with Google Workspace apps such as Gmail, Calendar, Meet, Drive, and Sheets

Find out more about the differences between Gemini and Google AI Pro add-on.

Highlights

Gemini can:

Summarize information
Answer questions
Provide feedback on the tone of your writing
Create stock images
Assist with writing code
Brainstorm ideas

Using your University account with Gemini gives you access to:

Gemini Chatbot: Chats are retained for 90 days.
Gemini Gems: performs specific tasks using custom AI agents. Gems lets you save highly detailed prompt instructions and upload files to provide the context and resources they need to be truly helpful.
- You can share Gems with collaborators.
Gemini Deep Research: automatically browses up to hundreds of websites on your behalf, think through its findings, and create insightful multi-page reports in minutes.
Gemini Canvas: functions as a dynamic, intelligent whiteboard where you can ideate, draft, build, and refine content, with Gemini serving as a proactive assistant to elevate your creative output.
Gemini Workspace side panel: Gemini is available in the side panel of Google Docs, Slides, and Forms, allowing you to leverage AI within each application to summarize, refine, or generate content.
- Gemini Workspace integration features are only available for University faculty and staff.

Getting Started

Gemini

To gain access, fill out the opt-in form.

After submitting the form, you will have access to Gemini using your University account. It may take up to 15 minutes for your access to appear after filling out the opt-in form.

There are two ways to access Google Gemini with your University account:

Web browser: Visit gemini.google.com in your preferred web browser.
Mobile: Google Gemini mobile apps are available for iOS and Android devices.

Google AI Pro Add-On

Opt in to Gemini using the instructions above.

Then, submit the Google AI Pro Add-On License Request to purchase an annual license.

The form requires you to provide an EFS budget string, finance contact, and, if you are requesting more than one license user, the names and emails for users to be assigned licenses. Both non-sponsored and sponsored funds can be used, however, sponsored (grant) funds need to adhere to the sponsor's requirements and must be budgeted for software expenses

Accessing the Google AI Pro add-on works the same as accessing Gemini: you can visit gemini.google.com or download the Gemini mobile app.

Featured Resources

Resources

Artificial Intelligence: Appropriate Use of Generative AI Tools

Safeguard data and use AI tools appropriately in your role at the University.

Understand how to safeguard data and use generative AI tools appropriately in your role at the University.

Self-Help Guides

Gemini: Data and Privacy Guidance

Learn how your data is stored in Gemini and find guidance on privacy, opting out, data collection, and appropriate use of Health Information and student information.

Learn about data in Gemini—how it's used, stored, and what kind of data you can enter in the AI assistant, including special considerations for Healthcare Component (HCC) users.

Resources

Gemini: Guidance for Instructors

Discover resources for Gemini created specifically for faculty and instructors.

Resources

Generative AI Tools

A suite of generative AI tools are licensed across all campuses by the University and offer enterprise-grade data protection when using your University credentials to log in.

Find and compare AI tools available at the University of Minnesota.

Resources

Gems in Gemini: Guidance for Instructors

What are Gems?Gems are custom AI agents within Google Gemini that you can tailor to perform specific, repetitive tasks. Gems act as personalized AI assistants by allowing you to save highly detailed prompt instructions...

Discover resources for Gems in Gemini created specifically for faculty and instructors.

See All Resources