Systems Backup Storage: Store Secondary Copies of Data Files

This information is for Systems Backup Storage (SBS) account users. SBS is generally used by system administrators or database administrators who need to make a secondary copy of data for protection purposes.


  • This service is not meant for primary copies of data. This is not a backup software solution. It is a target location for backed-up or secondary copies of data to be stored.
  • If you are looking for a way to back up your work computer, CrashPlan might be a better fit. See the Storage Selection Tool or talk to a Storage Champion for other storage solutions.

In this article:

Requesting an account

  1. Prepare what's needed for the storage request form.
    • Ensure your department has been on-boarded to Customer Experience Standardization for Infrastructure (CESI) as a storage consumer. 
    • Identify the primary data to be copied to SBS.
    • Identify the method of backup (e.g., rsync/rclone or SCP).
    • Identify the protocol that will be used to access the share (e.g., SMB for Windows and MAC OS; NFS for Linux).
    • Estimate the amount of space your data will likely consume. 
    • Identify Active Directory Accounts or Groups that will require access to the share. 
  2. Fill out the storage request form.

Note: Once you have submitted the form, a share will be configured for you. Approval typically takes 2 business days. Once you gain access to a share, you will get a notification when your share is ready. 

Moving files into your share

Both SMB and NFS can have very large file sizes up to 16TB. However, for performance reasons, we recommend a size limit of 500GB per file where possible. 

Important: Command line utilities like Rsync and Robocopy are examples of processes available for copying data to your share. With any command line utility, there is some risk of data loss. Make sure you understand the syntax to use these tools, so you don't inadvertently overwrite existing data.

Accessing your data

Note: The retention of data should comply with the Retention of University records policy where applicable. 

Additional Information

Systems Backup Storage is one of seven new storage service offerings for the University community rolling out in 2020. For more information about the storage services provided by the Office of Information Technology, see the Storage Portfolio Restructuring Initiative



Last modified