Canvas: Send or Export Grades to Faculty Center/PeopleSoft

This article shows how to get finalized grades from a Canvas course site to Faculty Center/PeopleSoft. Follow these instructions AFTER you have completed all steps in the Prepare Final Grades section of the Canvas: Prepare and Submit Grades to Faculty Center/PeopleSoft self-help guide.

This article covers the following topics:

Confirming Student Grades are Correct

  1. Go to the course navigation of your course and click Send or Export Grades to PeopleSoft. If you don't see this option in your course menu, enable it in Canvas course Settings by following the instruction in Manage Course Navigation Links.
    Course navigation with Send or Export Grades to PeopleSoft item highlighted
  2. Choose which section you will work with to send grades to Faculty Center/PeopleSoft; only one section can be submitted at a time.
    • A Sections page lists the graded PeopleSoft section(s) associated with your course. 
      • The campus, subject (ENGL for English for example), course number, section, and PeopleSoft class number (in parentheses) are displayed.
      • A Final button will display to get to the list of students for that section.
        Sections page with list of class sections and a Final button next to each section
  3. Click Final to display the list of enrolled students in the section you are submitting grades for.
    • The Current Score, Current Grade, Final Score, and Final Grade will display.
      • If a student is auditing your course, their grade displayed here from the Canvas Gradebook will not be posted in Faculty Center/PeopleSoft. 
      • If the Final Grade is an F or an N, a Last Date of Participation column will display. 
        • Enter the student's last date of participation in the course. A link to instructions on how to find the last date the student engaged in the Canvas course appears in the upper right. 
      • If a student's Current and Final Scores don't match, a warning will display with a link to Gradebook help. The Current Score/Grade is what is displayed in the Canvas gradebook, but the Final Grade is what will be sent to Faculty Center/PeopleSoft.
        • The most common reason for a mismatched grade error is that a grade has not been posted or a zero has not been entered for missing assignments. If this is the cause of the warning, go back to the Canvas Gradebook and resolve any grade discrepancies by following the steps in Prepare Final Grades in Canvas
        • If any of the final grades have been overridden in the gradebook using the Final Grade Override feature, the grade and a message in red text displays next to the Final Grade to alert you that the override grade will be sent to Faculty Center/PeopleSoft. You do not need to do anything to resolve this warning as long as the Final Grade listed in red is the grade you want to be sent to Faculty Center/PeopleSoft.
          ​​The Final Grade chart with student names, Current Score, Final Score, and Final Grade columns next to each student name; an "Override grade displayed" warning highlighted
  4. Once the current and final scores match and the last dates of participation have been entered, you need to choose one of the three buttons at the bottom of the page based on the method you should use to get your grades to Faculty Center/PeopleSoft:
    Buttons across bottom of page: "Send Grades to PeopleSoft," "Export Grades to CSV without names," "Export Grades to CSV with names"
    • Send Grades to PeopleSoft method (Preferred)
      • Until the grade roster in Faculty Center/PeopleSoft is set to "Approved," this method can be used multiple times.
      • Grades can still be reviewed/changed in Faculty Center/PeopleSoft with this method.
      • This is the preferred method that should be used in most cases.
      • Proceed to Sending Grades to Faculty Center/PeopleSoft below.
    • Export Grades to CSV without names OR Export Grades to CSV with names

Sending Grades to Faculty Center/PeopleSoft

  1. Select the Send Grades to PeopleSoft button to load these grades into the grade roster in Faculty Center/PeopleSoft.
    • Faculty Center/PeopleSoft will load in a new tab. If your popup blocker is turned on, a link will display at the top of the tool informing you that the grades were sent successfully and a link to Faculty Center/PeopleSoft that you can select to open Faculty Center. You may need to login again if your session has timed out.
      "Grades were successfully sent to Faculty Center" confirmation message
  2. In Faculty Center/PeopleSoft, an Upload Summary message will display indicating the total number of grades sent and how many were successfully loaded.
    • If any grades were not accepted, it will list which students and why the grades were not accepted.
      Faculty Center summary of what grades were successfully uploaded
  3. Click Go to Grade Roster to see your list of students and their grades.
  4. Check over your student grades one more time to make sure everything is correct. 
    • Note: You can edit the grades as many times as needed BEFORE you have changed the Grade Roster Action to Approved in Step 5. 
      1. Return to the Canvas course you need to edit the final grades in.
      2. Make changes in the course site's Canvas Gradebook.
      3. Follow the steps above to send grades to Faculty Center/PeopleSoft. A new file will overwrite what you had submitted before in Faculty Center/PeopleSoft.
  5. Once you are satisfied with the final grades for the section, change the status of the roster to Approved and click Save. Grades will be posted to the student's transcripts overnight.
    Grade Roster Action menu changed to Approved; arrow pointing at Save button
  6. Continue to submit grades as needed for other sections or courses. 
    • If you have another PeopleSoft section within the same course site that you began submitting grades for:
      1. Return to the browser tab you have open with that Canvas course. You should see your previous section's grade information and a message that the grades were sent successfully.
      2. Click Back to return to your list of sections.
      3. Repeat steps 2 - 5 above.
    •  If you have another Canvas course for which you need to send grades to PeopleSoft:
      1. Return to the browser tab you have open.
      2. Go to your Canvas Dashboard.
      3. Select the next Canvas course you want to submit grades for and repeat steps 1 - 5 above.

Exporting Grades to CSV for Upload to Faculty Center/PeopleSoft

This method is used in unique situations where there are additional factors to be considered for final grades outside of the Canvas gradebook. You can download the CSV with or without the student names. If you choose to download the CSV with names, you will have to delete those columns before uploading the CSV to Faculty Center/PeopleSoft.

Export Grades to CSV without names

  1. Verify that the current and final scores match and add a last date of participation for any students with an 'F' or 'N' grade.
  2. Select the Export Grades to CSV without names at the bottom of the enrolled student list for the selected section. 
    • A CSV file without column headers will download to your computer with the ID/emplid of each student, their final grade, and the last date of participation (the CSV file is a file type that looks like a spreadsheet; this will be the file that you upload to Faculty Center/PeopleSoft.
  3. Find the downloaded CSV file(s) from your desktop.
  4. Follow the instructions on How to upload final grades in Faculty Center/PeopleSoft from a CSV file.

Export Grades to CSV with names

  1. Verify that the current and final scores match and add a last date of participation for any students with an 'F' or 'N' grade.
  2. Select the Export Grades to CSV with names button at the bottom of the enrolled student list for the selected section. 
    • A CSV file without column headers will download to your computer with the ID/emplid of each student, their final grade, the last date of participation, student first name, and student last name.
  3. Find the downloaded CSV file(s) from your desktop.
  4. Delete the first and last name columns in the file BEFORE uploading the file to Faculty Center/PeopleSoft.
  5. Follow the instructions on How to upload final grades in Faculty Center/PeopleSoft from a CSV file.

Additional Resources

  • If you have issues or questions while in Canvas, send a message to [email protected] or contact Technology Help.
  • If you have issues or questions while in Faculty Center/PeopleSoft, contact the following help desks:
    • For the Twin Cities campus, contact the ASR Training team at [email protected] or call 612-625-2803
    • For the Duluth campus, contact the UMD Office of the Registrar at [email protected] or 218-726-8887 for assistance
    • For the Crookston campus, contact UMC Office of the Registrar at [email protected] or 218-281-8548 for assistance
    • For the Morris campus, contact the UMM Office of the Registrar at [email protected] or 320-589-6030 for assistance

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