Box: Ways to Edit Data in Box
There are various ways to integrate and update data within Box. This article covers the basics of the three ways you may want to modify data with Box and when or why you may want to use each.
In this article:
Box Sync is a productivity tool that allows you to mirror data stored on Box to your desktop. You can then navigate and modify content stored on the Box website through your computer’s native file browsing interface, without using a web browser. Content that syncs down to your computer are available for offline access. If you make changes to the synced files locally, these changes automatically sync back up to your Box account.
Recommendations for Using Box Sync
Best results will occur if these recommendations are followed. Box Sync is a useful tool; however those who use only Box Sync will be missing out on the powerful collaborative features in their Box accounts.
Do use Box Sync
- When you need to work offline
- When you need to work frequently on a large file
- To upload individual files from your desktop to your Box account
Do not use Box Sync
- To keep a copy of the entire contents of your Box account on your desktop
- To sync files to multiple computers
- To sync very large numbers of files; Box recommends 10,000 or fewer files
- To re-organize your folder structure. Do this from within your Box account.
- To sync folders to an external or network drive; Box Sync is most reliable when used on the local hard drive
Box Edit is an add-on feature that allows you to edit or create files directly on Box. Designed for all file types, browsers, and platforms, Box Edit uses the default application installed on your computer to edit or create simple and centralized content: Docx files open in Microsoft Word, TXT files open in Notes or TextEdit, Xlsx files open in Excel, and so forth.
What is Device Trust and how is it related to Box Edit?
We recently updated the installer used for Box Edit to support other components required for Box web app users. The installer has been renamed Box Tools and includes Box Edit and Box Device Trust components.
Box Device Trust is a component that checks the device status of enterprise users. Device Trust verifies that your device passes all necessary security checks required to log into your enterprise's Box account. It only performs checks that are enabled by the administrator of the enterprise -- no additional information about the device is collected or retained by Box.
How is Box Edit different from Box Sync? Do they overlap at all?
Box Sync is designed to keep all your important content updated on your computer’s desktop, even when a colleague uploads a new version. You can access files and make edits directly from your desktop, and the updated versions are added to Box where the rest of your team can access them.
Box Edit provides the same benefits, but is designed for quick edits when you’re working from the Box web app. You can open, edit, and save a file without ever needing to leave Box – this add-on feature is ideal for content that’s not already synced to your desktop. It closes the gap between Box and your desktop for even tighter collaboration.
Box is seamlessly integrated with Microsoft Office Online. This integration lets you create Microsoft Word, PowerPoint and Excel files in Box, edit them using the Office Online web applications, then save them directly back to Box without downloading additional programs or applications. In addition, our Office Online integration supports concurrent editing, so you and your co-workers can collaborate on documents in real-time. The University’s Microsoft Office 365 license does accommodate this functionality with Box.
Box for Office Online now supports real-time co-authoring. Multiple people can edit a single document simultaneously, and all changes will be automatically saved back to Box. When multiple people are editing a document, their names will appear in the upper right corner. Your collaborator's text cursor will appear in a unique color, and their name will be displayed next to it.