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Google Team Drive

Organize files and folders for your team

Overview

Google Team Drive is a shared space where teams can easily store, search, and access their files anywhere, from any device.

Files in Team Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Highlights

  • Files are owned by the team, not by an individual.
  • All members of a Team Drive see the same content, which makes permissions easy to manage.
  • When a user is added to a Google Group, they’re automatically added to all the Team Drives that include that group.
    • This can make onboarding and offboarding team members easier.
  • You can add external users to a Team Drive.
  • Can Share Individual Files with any user, not restricted to Team Drive members.

Considerations

  • Certain actions that can be done in Google Drive, such as folder level Sharing, reduction of access, etc. are not available within Team Drive.
  • Offline access to files from Team Drives is only available with Google File Stream.
  • Naming Conventions - Since Team Drives are not automatically associated with a department, college, or group, you may want to adopt a naming convention that includes a unit identifier. For example:
    • CEHD_Project 1A
    • Psy_Office Manager
    • MedEd_CommitteeName
    • CHEM_Chem301_Lab2
  • Use Box Secure Storage for Personal Health Information (PHI) - users who work with Private Health Information (PHI) should use Box Secure Storage instead Google Drive or Team Drive. Box Secure Storage is the University’s storage solution for sensitive and private-highly restricted files.

Getting Started

Intended Audience

Students
Instructors
Researchers
Staff & Departments

Cost

University-funded: No charge.