Changes to UMN Email and Google Workspace

To mitigate cybersecurity and data privacy risks and to comply with licensing agreements, after non-emeritus faculty, staff, and students and other account holders leave the University, access to University Google Workspace account (including Gmail, Docs, Sheets, YouTube, etc) is discontinued. This practice has been in place since June 2024.

Visit the Leaving the University self-help guide to learn how to prepare your account and when your access to technology will change.

Please note: Faculty emeriti will have continued access to UMN Gmail and Google Workspace, per UMN policy.

Consultation and Planning

The Office of Information Technology's team met with individuals and groups systemwide to 

• understand risks and compliance
• understand how people and processes might be impacted
• determine if current processes that rely on email could be adapted; and
• to ensure that students, faculty, and staff are supported, can retain their personal emails, contacts, and files, and can stay connected to the University. 

Groups consulted include

• Academic and Support unit IT Leads systemwide
• Academic Support Resources
• Admissions Career Services
• Graduate School Health Information Privacy & Compliance
• International Student and Scholar Services
• Individual alumni and retirees
• Office of the General Counsel
• Office of Human Resources
• Office of Institutional Analysis
• Office of Internal Audit
• Office of Student Affairs
• One Stop
• MyU
• Research Data Services
• Registrars systemwide
• Senate Committee for Information Technology (SCIT)
• Senior academic and support unit leaders
• Student organizations
• Undergraduate Student Government
• University Data custodians
• University Information Security
• University of Minnesota Alumni Association
• University of Minnesota Foundation
• University of Minnesota Retirees Association
• University of Minnesota Morris Retirees Association
• University Relations
• and more