Setup iOS Gmail App for BAA Accounts

This document walks you through the process of installing the Google Gmail and Device Policy App that are required for accessing BAA account emails through an app on iOS(Apple) mobile devices.

  1. If not already installed, download and install the Gmail App from the App Store.

  1. Open the Gmail app and tap "Sign In."

https://lh4.googleusercontent.com/SzpGevHEVNJaN32NLXeVmI0VUQgi0sQXQnCVEZ6wOjAL0Pj-2HxU-JRhMswJx-gtozIYE7MOajORrnh-k_K-u1iaY8WbHB3d4ta33_BBEIHVfM46d__dZ_fNZPi1snvmUbuRcK6eU14

  1. Select "Google".

https://lh6.googleusercontent.com/-Fc-9vE9cjUujlrNaMb7BwT1sNfG9NYGyJ_UATSZVn31P286jdFlE_YggI-PcacIELBT94zUPF1B6c90P5YIio3olJENx-1G0PbRvmWxFMUf6OETRqrxiPFlO8mkmlEK2A7e_wnASMM

  1. Select "Continue".

https://lh4.googleusercontent.com/3NslzghSk6U5CBTVyN79g3qphp568d4RFl8-SX9TXBDWB8dfBqk9yNvsBqNFmXckLEMuiKURfKiLgfJ3A8AqJE5BnF2yQ4-Se9PHS-DjpEusCtcw8pAsXFE3UdMehmj2ygzAaZraYbs

  1. Enter your University email address.

  1. Sign in with your Internet ID and password.

https://lh4.googleusercontent.com/NnVdEF-BVt7BOz1GEkOIH1lhkl4sZmBt4xYn15sgOENsGnZaBmgVeZyA0exsbaYt5ajMyDpBPhGABRHfaA-9CACeqtMPjSemElPjb9m_lYTkzxSndaEqJtxpeYsOkf83t-dcn2A_T2c

  1. You will be required to install the Google Device Policy App from the App Store.

https://lh6.googleusercontent.com/0jRaIuQnK1HRE-628HN38QoUBanAnREv3fcQnhCRs1dWgcleKssAEv7pdLga-KW1cBM8fRzzXAEsJQToVFhxVA7h6R4MyNCju_OBb5AZyDrKRudQa2xi6kACItqjnVoiurp9NSnnVhM

  1. Tap "Get."

https://lh3.googleusercontent.com/2tMqH322Adv0psZfgGhYfNjvBq5-E0cMxi1J3t4Bw2zkbmS_67oX-bYm-wmwZBPkIll9eKkBN1a8t__T9wugQqOy0EkQklRqWElCZcEzO9k0rz_S4Js9z7RES_FS8K_sQg3Co0UeCOQ

  1. Once installed, find and open the Device Policy app on your iPhone.

  2. Tap "Get Started."

https://lh6.googleusercontent.com/ZUzoHiOvvya3L3NVces8sniA79zk_sjgw0DxU9XAV07d7G7924nw6WYDejT2kGa0SnlzQ5ODPFnpxMFRA39puZ2WOD6q8-CqV1zDo45VQbEGmMxEak4_QK_A5MpbqJAKFuoFcoRFhDU

  1. Select your University email account.

  1. Tap "Accept" to agree to the terms of service.

https://lh4.googleusercontent.com/tSw8swnUO402k5IyWAyz_d6XB3JqPT4JEMjfyp_AOqLmjt5yXyGBzl7CkG_rcpL8EcXVkBivD2_aFhpKJLo3NYSDzXn7_yR9VLZ2tGSdOiY0OpHL_9-IiY4PDlzA2-Zqm4qI3GaISuY

  1. In order to access your data you must install the management profile. Select the Downward arrow to start the installation.

https://lh6.googleusercontent.com/8HlC322JtzZ_HkVZA9x9_G22RxWroAQGEQssAHd46MLf6uTXWIQ2kzvVA8mZDZKb-fM2eO8yfJTqsVu01QOyQVOngxDsZuTAXIrgMm1E7MADMivGqb-HRT8j2UMqA_2QPTogCsQabOg

  1. Select "Allow".

https://lh4.googleusercontent.com/GYEqxp2e1RMV8-2fmaad5ecxz6USxSB20htCdSMUVt0LEScPiSlwHxKYUOCzyGB2NINcR7C28mI4M-ScRwvM92ry9hfiSPvEkO5nQN13Y4AuY-OQo59YYwp8MQMmT129_4hvTaOUEHE

Note: 

The latest version of iOS has a known issue where a loop occurs in the instructions.
  • Install Device Policy App
  • Download Device Profile
  • Approve Download and accept profile
  • Instructed to launch settings to approve, and then it asks you to download the device profile again.
 
To resolve this, once you have downloaded the device profile: 
  • Open the device policy app and select the Menu (it is represented by an icon that looks like three horizontal lines) 
  • Select Install Device Profile.
  • Follow the on-screen prompts.
  1. Select "Install

https://lh4.googleusercontent.com/9Zr65q8axFUkF9Rvxh3Hv-f3XAq9s730aMdFsmqmaxs8tl4iMtqnbN58KfalCgTpLYxRgsPDPQRfbnNbKQhQFBdqWkp05W6XkFh66DW84Vhjx8X8JYUHFsaDyWy03sZ-miYRy71Bywo

  1. If prompted, enter your passcode.

https://lh5.googleusercontent.com/dAiDfGHLLBxRsJQCjfj90A-q8QVJXjo8zTyAVnqNhpxUkCpaMJuKV8o3qLq1NZfoYs57nbInSD2STFIkNe5DmVTZ9ut429Dm9RGNlFi4DXjBbi9qf_dQC6qD7oreG3Sm91Oc2dyUWGc

  1. Tap "Install."

https://lh4.googleusercontent.com/7wevWUIJGZRE0hwNEedUFxBSduPPXSDTCHTsohn1TAp87D55WDQRnrwnkizczoLlqJ1kIsb-6N171fHT_0fLvxOOlUghFv4G2qe70C8Nf5J-vlFWw6JV0pWw9op7Q5IVpg7BGJLXpJI

  1. Select "Install."

https://lh4.googleusercontent.com/MysUaMhhljA3UGAjJmF_6udQk_Pqn_RUOAH095TzZ_-eEYFXUZPh6Wmz9-4eCQ4167-gJl9Hp-4VjkB79NhLo5gQCp2wvoZSFC9nVXSjltZYzy4tkYBOdUiB1rzbzuU3hwwdoE5DNVU

  1. Select "Done".

https://lh6.googleusercontent.com/ru4n1T-ZMnt-Pfsg1vXNcuWzN5ia6bjc_FKgB4OL5aHdM090W_wS-b3G3JcwMnA-Zob43QHy8KXRMBBD2UapaltvI8Uiz-XeXGZ4g0pHx_RciVW2EGIrnvKVoY2Fszu0dcGcVmEGWUk

  1. Select "Open".

https://lh4.googleusercontent.com/bDDgUFZT7GjNcXYBby69evQXO7S6k4Uv8dPZLV3zksSdW4b8YxQuc7gdR5CE532I_HsrBZmb4nvZa2xlpry4_Gu6W22mcHMKY-xZg5esFwLyg220SW49kUWNmXdpu5rF7XkW0bL2yTs

  1. You will see that your device has synced and at what time. If you do not see this, tap the sync icon. Once you're sure your device has synced, tap the hamburger menu icon in the upper left.

https://lh3.googleusercontent.com/uItwRlOLvApfTBc-SYqkOyPsqDNXIqOfbCN_BShTybtD_SDmPb1K57TQ3cgLn9Gjpl8YxKEEAmjbOLtWMeYX5Dit7PPpRQuOzZhrTKoGuDrgkdfqL_2x6sXB0M9vJKchdhqgtmi7YFc

  1. Select "Apps".

  1. Select "Update".

https://lh6.googleusercontent.com/y1RLl_K3UfSZuh-nzs-MvE5X0CQ_BR-BJRSq97mL0ryFLHAmUt5xVIIsUFmfu9Y05gpNxiXeOHmF0PUEK01CG8e_GH49UMnNPKJHrIGZIKZjGAUecQbrwfuG49zBmvWZjNBZr4i4ZHs

  1. For each notification you receive, select "Manage".

https://lh5.googleusercontent.com/Pe-KCCnT2DiAJGTj-o04OSKt8CZWW1pPnAV84bhn_VMLYoaKJuGOus5OLCfIqYCW60v9WTpyhz0AmBTmGYWE6kAO7OGkZ7zivjX6bd6tjK4B7mpV95w6bxqJNWMVClT5v6nFu6lxtO8

  1. Once completed your Google apps will be managed by the University of Minnesota and you can access your UMN Google Apps account with them.

 

If, when completed, the apps are not populating, a restart will often fix the problem