Planned Change

HIPAA Device Security Update for HCC

Variety of devices and hands on a keyboard

Upcoming changes to increase security will affect users in the UMN Health Care Component (HCC)

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At the University of Minnesota, we are committed to helping keep our users and data as secure as possible. In an effort to comply with security requirements of both University-owned and personally-owned mobile devices that may access protected health information (PHI), an upcoming change will affect all users working within the UMN Health Sciences who potentially has access to PHI or HIPAA data, otherwise known as Health Care Component (HCC). The HIPAA Device Security Update for HCC project will include two primary changes that will ensure that the University stays current and in compliance with HIPAA guidelines.

What do impacted users have to do in order to view their email and University resources on their mobile device?

iOS devices

  1. Install and use the Gmail and Google Calendar applications to access University email and calendars
    • Alternatively, use your web browser to access University email at mail.umn.edu or calendar at calendar.umn.edu
    • Access to University email or calendars using third-party applications such as Outlook, Apple Mail, Thunderbird, Samsung Mail, or others will no longer be allowed
  2. Install Google Device Policy application via the App Store (Note: On iOS devices, the application is called Google Device Policy)
  3. Use managed applications to access University information

View setup instructions for iOS devices.

Android devices

  1. Install and use the Gmail and Google Calendar applications to access University email and calendars
    • Alternatively, use your web browser to access University email at mail.umn.edu or calendar at calendar.umn.edu
    • Access to University email or calendars using third-party applications such as Outlook, Apple Mail, Thunderbird, Samsung Mail, or others will no longer be allowed
  2. Install the Google Apps Device Policy application via the Play store (Note: On Android devices, the application is called Google Apps Device Policy)
  3. Use managed applications in the work profile to access University information

View setup instructions for general Android devices.

View setup instructions for Samsung Android devices.

Access to University mail or calendars via other channels (such as Apple Mail, iPhone calendar, Samsung calendar, Outlook, Thunderbird, Samsung mail, or other email or calendar clients) will be disabled on personal and University devices (smartphones, tablets, laptops, desktop computers).

Proposed rollout schedule

Please note: This schedule is subject to change.

Frequently Asked Questions