Microsoft Office 365 Pro Plus: For Faculty, Staff & Students Personally Owned Devices

 

 

Microsoft Office 365 Pro Plus is available free of charge to students registered for at least one credit in the current term at the University of Minnesota, and to Faculty and Staff currently employed by the University. Alumni, retired staff and faculty (including Professor Emeritus) are not eligible. Download and install the latest version of Microsoft Office through the Office 365 portal as described below. 

 

For additional options for Office for University-owned computers please see https://it.umn.edu/services-technologies/resources/office

 

 

Review Before You Start

 

  • Is Microsoft Office already installed on your computer? If so, you might not need Office 365.
  • For best results, uninstall older versions of Office before you install Office 365.
  • You must be continuously registered or employed at the U for Office to continue working. Office 365 will stop working when you leave the U.
  • You will need a reliable internet connection to download installation files.
  • These directions only apply to Office 365 as supplied by the University of Minnesota. If you purchase your own license for Office 365, we suggest you do not use your umn.edu email address for that Office 365 subscription.


Install Office 365

 

1. Go to  http://portal.office.com/ and enter [email protected]  (example: [email protected]) for your sign-in address.

 

Click or tap on the password blank, but do not enter a password.

 

Office 365 portal sign-in. Enter your-internetID@umn.edu

 

 

2. You will be directed to a second sign-in screen. This screen will be familiar from other applications and services at the University. Log in with your University of Minnesota internetID and password.

 

Office 365 portal sign-in screen 2. Enter your U of M internetID and password.

 

 

3. The Office 365 portal opens and shows the Office programs available for your operating system.

 

 

4. Installation

 

Office for Windows (click on Install Office Apps)

 

 

On the Office 365 portal, select Install to start installation.

 

Office 365 portal. Select install.

 

 

Installation steps are summarized while setup files download in the background. Look for a progress bar or a message from your browser showing that download is complete.

Office install steps

 

Find and run the installer file you downloaded. This will usually be in your Downloads folder.

 

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Installation begins, and continues until "Office is installed now" shows installation is finished.

 

Office for Mac

 

On the Office 365 portal, select Install to start installation.

 

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The installation steps are summarized while installation files download in the background. Look for a progress bar or a message from your browser showing that download is complete.

 

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Find and run the installer file you just downloaded. This will usually be in your Downloads folder.

 

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Installation begins. A message "The installation was successful" shows installation is finished.

 

 

5. Activate Office

 

In some cases Office 365 does not activate automatically, and a screen asking for activation appears. Select Sign in.

 

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On the Sign in screen, enter your UofM email address and select next.

 

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A second sign in screen appears. This is the same screen used for many other applications and services at the University. Sign in with your University of Minnesota internetID and password.

 

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"You're All Set" indicates Office has been activated..

 

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6. Office programs appear in the start menu (or start screen, dock, or application folder, depending on operating system). Office programs can now be used off-line. No network connection is needed to use Office, although you must connect to the internet at least once every 30 days to keep Office activated.

 

 

OneDrive and Other Online Features Not Included

Our Office365 subscription does not include the OneDrive storage option or online features of Office which sync to a OneDrive account. To sync programs like OneNote, you would need to create your own personal OneDrive account.

 

To avoid confusion over activation sign-in and OneDrive sign-in:

  • Do not use your UofM [email protected] email for your personal OneDrive account. Instead create a OneDrive account using a personal email account such as one from Google, Yahoo, Microsoft or similar services.
  • Install and activate Office first, then create a OneDrive account for use with Office.

 

Additional Information

 

    • Manage installations through the Office 365 portal (portal.office.com)
    • Office 365 may be installed on up to 5 computers, 5 tablets, and 5 smart phones.
    • If you exceed your allowed activations, Microsoft will automatically deactivate your least recently used Office 365 installation. To free up more activations, you can also deactivate existing installations through the portal. Deactivation does not uninstall Office; it can be reactivated without reinstallation.
    • You do not need a product key to activate Office 365. Activation happens automatically when you install Office through the portal.
    • The UofM Office 365 subscription will not activate Flow, OneDrive, OneNote, PowerApps, Skype, Stream, Sway, Teams, or other online features of Office 365 that Microsoft may make available. .
    • Your Office 365 programs will only work as long as you are a student or staff at the University of Minnesota. When you graduate or leave the U, you will need to purchase Office elsewhere to continue using Office.
    • For Office 365 for phones and tablets, log in to the portal, select Phone & tablet, and then select your device to see which apps are available for your phone or tablet.

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