Canvas: Use Zoom Appointment Scheduler to Create and Manage Meetings with Students

Zoom Appointment Scheduler in Canvas allows instructors to create bookable appointment slots in Canvas. This feature may be helpful with scheduling common course events (e.g., office hours, exams). This article will cover both joining available schedules and establishing scheduling options.

Note: Currently this tool is inaccessible to individuals using screen readers and keyboard navigation.

In this article:

• Creating a Block of Appointment Slots
• Managing Appointments
  • Starting a Meeting from Zoom Scheduler
  • Canceling a Meeting from Zoom Scheduler
• Additional Resources

Creating a Block of Appointment Slots

1. Go to a Canvas course where you want to create a scheduled event with appointment slots.
2. Select Zoom from the course navigation menu on the left.
3. Select the Appointments tab at the top.
4. Select the + Create Schedule.
5. In the New Bookable Schedule panel, set the times, durations, and days of your scheduling time.
   1. Under Select days, toggle on and off the days of the week you'd like to be available.
   2. For each day selected, set a time window by choosing the available fields.
      • If you'd like to add additional times, select the + to the right of the time fields. You can also remove times by selecting the - button.
   3. To set an end date for the course's appointment scheduling, check the End repeat on box and set a date in the Select Date field. The bookable schedule will repeat until this date.
   4. Use the Duration menu to set a duration for your appointments.
   5. Name your appointments in the Event Date field. Be sure to use a specific name for your appointments (e.g., CLA 1001 Office Hours, Span 3001 Oral Exam).
   6. Include any additional information you'd like in the Event Description field.

6. Select Save.

Now anyone enrolled in the course will be able to book appointments during the allotted times you've created. You can also edit previously created schedules by selecting the Edit button next to any schedule within the course.

Managing Appointments

When students book an appointment, both the host and participant will receive emails from <[email protected]> with meeting information, including a selectable meeting URL to join from. Launch the session by selecting the URL or by going to Zoom Scheduler in Canvas, as detailed below.

Starting a Meeting from Zoom Scheduler

1. Select the Appointments tab.
2. Select the Upcoming Events tab located under Bookable Schedules.
3. Locate the meeting you'd like to start and select Start.

Canceling a Meeting from Zoom Scheduler

1. Select the Appointments tab.
2. Select the Upcoming Events tab located under Bookable Schedules.
3. Select the meeting you need to cancel.
4. Select Cancel and confirm by selecting Yes, Cancel. 
   • Both the host and the participant will receive cancellation emails.

Other users in the course with the Teacher or TA role will also have the ability to create their own bookable schedules. These schedules will not interfere with your schedule or any others in the course.

Note: Any appointments booked through your schedule will also show up in the Mobile/Desktop application as well as the Zoom Web portal (umn.zoom.edu). You can start/manage these appointments there as well.

Additional Resources

• Canvas for Students: Book an Appointment with Zoom Scheduler in Canvas
• Getting started with Zoom Scheduler (Zoom resource)