Enterprise Access Requests: Complete an Access Request Form (ARF)
Obtain secure access to the University's enterprise systems, including PeopleSoft, Data Warehouse, and reporting systems.
Provisioning and Requests (PAR) manages information access and system security for the University's enterprise systems, including PeopleSoft, Data Warehouse, and reporting systems. We partner with the Student, Financial and Human Resources Data Custodians to respond to your access needs.
Additional Resources
- Approve Access Request Forms and Service Requests Forms self-help guide
- Change of Employment Status (COES)
- Any change in an employee’s status requires the submission of the COES form. Submission does not affect HR status, only system access.
Instructions and Forms
Step 1 - Determine the Correct Forms
| Yes | No |
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Go to Step 2. |
Get help finding the correct form from the helpline of the system you are trying to access. To help determine the form you need, you may need to provide information about your job duties, the system you want to access, or the task you want to perform.
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Step 2 - Find and Submit Your Form
Training is required for most access to Student PeopleSoft, as well as other student data systems.
- Find information and register for student systems training. Note: Student Data Inquiry is the required base training for access to any PeopleSoft student information.
- Complete training before submitting an Access Request form.
- Contact Academic Support Resources training at [email protected] for questions about required courses.
Instructions
- Complete any required training for access.
- Fill out the appropriate Access Request Form(s) from the list below.
- If the form is filled out by someone other than the person requesting access (the user), the user will be asked to approve via email.
- The supervisor is asked to approve access via email.
- The Key Contact is asked to approve access via email. (Note: it’s possible the Key Contact will contact the supervisor or employee to confirm the level of access necessary).
- A provisioning specialist will notify the user of any missing training requirements.
- A provisioning specialist will complete the request and notify the user via email.
- The supervisor must complete a Change of Employment Status form for the user if/when approved access is no longer needed due to a change in employment status or job duties.
Access Request Forms
Student PeopleSoft for Most Users
Student PeopleSoft for Specific Departments
Other Student Applications
- APlus
- Academic Progress Auditing System (APAS)
- Collaborative Class Scheduling (CCS)
- Coursedog
- Education Abroad (PeopleSoft)
- Promotional Scholarship
- Reporting Center
- Scholarship Entry
- STAR
- uAchieve Client
Student Data Warehouse Tables
Complete the Data Warehouse ARF to request access to the following tables:
- ADM/Prospective Student (DWAD)
- Course (DWSR)
- DARwin (DWDW)
- Education Abroad (DWEA)
- Financial Aid (DWFA)
- Graduate School (DWGR)
- Non-Credit (DWNC)
- Program & Curriculum (DWPC)
- Student Enrollment (DWSA)
- Student Financials (DWSF)
- Student Loans (DWSL)
- Student Selector (DWSS)
- Tuition Attribution (DWTA)
Instructions
Find the correct form(s) below. Forms can be completed online.
HR PeopleSoft for Most Users
HR PeopleSoft for Specific Departments
If your department is not listed below, use the "HR PeopleSoft for most users" form above. Forms submitted by unauthorized persons and/or departments will not be processed.
- AHC, Dentistry, Nursing or Med School (UMP access)
- ASR - Campus Fin Aid Offices
- ASR - Financial Aid staff
- ASR - Student Financials staff
- CTLS
- EFS Customer Support staff
- Facilities Management staff
- ISSS staff
- MN Extension staff
- OVPR staff
- Sponsored Projects staff
HR Applications
To manage content or news for MyU Portal, click on one of the links below to request access.
Access is granted based on job need. You will be asked to summarize the type of work you need to do in MyU and indicate who your approving supervisor is.
Instructions
Find the correct Access Request Forms (ARFs) below. ARFs can be completed online.
Data Warehouse Tables
Additional Applications
Instructions
Find the correct form below. Forms can be completed online.
Forms
Step 3 - Get Approved
- The person for which access was requested and their supervisor will be asked to approve access via email.
- The approver will be contacted to confirm the level of access necessary.
- The supervisor or provisioning specialist will notify you of any training requirements.
- A provisioning specialist will complete the request and notify the user via email.