Focus on Files Resources
Focus on Files helps reduce frustration and saves you time by providing information and tools that can you organize your files in Google Workspace and beyond. We'll add to these topics each month.
Focus on Files Webinar Recordings, Slides, and Other Resources
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Moving to Shared Drives: A Case Study; AND Tips for How to Move Files
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Accessible Google Documents, Sheets, and Slides
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Let's Commit to Regular Data Clean-Up Sessions
During this Focus on Files webinar, Let's Commit to Regular Data Clean-Up Sessions, we explore the benefits of regular data clean-up sessions and learn practical strategies for maintaining a well-organized digital workspace. This discussion includes how consistent file maintenance can save time, reduce clutter, and improve productivity.
Presenter: Ben Helle, Service Desk, Office of Information Technology
Presentation slides include a demo on steps you can take to keep your Google Drive well managed, including step-by-step guidance on how to:
- Clean up untitled docs
- Delete large and unnecessary files
- and more!
Stay organized, boost productivity, and take control of your digital space!
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HIPAA Compliance and Healthcare Storage
During this Focus on Files webinar, HIPAA Compliance and Healthcare Storage, you will hear about storage services and policies tailored to the healthcare sector, with an emphasis on HIPAA compliance. Presentation slides cover key topics such as best practices, frequently asked questions, and knowledge needed for maintaining compliance.
In this session, you will learn about:
- Trends and gaps in file storage
- HIPAA regulations and their impact on file storage
- Best practices for handling sensitive data
- Available storage services, including external storage options
- Basic guidance for ensuring compliance and security
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Storage, Back-up & Versioning
During this Focus on Files webinar, Storage, Back-up & Versioning, University storage experts will demonstrate a variety of options for managing files on University servers, including both personal file storage and shared storage areas for collaboration. This presentation explores: What do you need to backup? Where should you store your backups? How often should you backup?
During this session, you will learn:
- What backup and version control are
- Best practices in terms of version control backup
- Tools at U that are helpful
- Basic guidance
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Storage Services & Options: What to use and when
Faculty, staff, and students have a variety of options for storing files (data, web, email, research) on University servers, including both personal file storage and shared storage areas for collaboration. This presentation explores the different storage options available for working on projects, research, or coursework.
In this video recording, and slide deck, you'll discover how to:
- Identify your storage needs
- Understand what services and technologies are best matched for your needs
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Transfer Files out of Google My Drive
- In this recorded webinar, learn best practices for transferring files out of Google My Drive to shared drives or other storage services.
- Review the slides that accompany the recording.
- If you have a question about transferring files, contact [email protected]. They are happy to help!
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File Naming and Folder Structure
- Get tips on file naming on the University Libraries website.
- In this recorded webinar, you'll hear from data experts from the University Libraries and the College of Liberal Arts -LATIS about how you can bring more order to your files by creating a consistent file and folder naming convention. You'll also learn about how to organize folders and more!
- Review the slides that accompany the recording.
- Want to learn more? Enroll in a UMN Libraries self-paced Data Management course FREE OF CHARGE.
- Consult with an expert. If you have a question about file naming or folder structure, contact Research Data Services. They are happy to help!
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Delete and Backup Files
In this recorded discussion (UMN sign-in required), representatives from Research Data Services helped us learn how to decide whether something can be deleted or needs to be backed up elsewhere. We also shared tips and tricks for quickly clearing out some digital space.
Review the slides that accompany the recording
Consult with an expert. If you have a question about file naming or folder structure, contact Research Data Services. They are happy to help!
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What to Do when Leaving the U
Learn about where to store, how to transfer ownership, and/or move files