Reporting Center: Find Training Records for an Employee, Student, Department or Course in Reporting Center

University of Minnesota employees can view training records for a specific employee or student, or for an entire department.

Note: Students, including student employees, do not have access to this report. If a student needs a copy of their training history, they will need to request an employee run the report for them.

In this article:

• When is the Training History report updated?
• Accessing the Training History report
• Viewing the training record of an individual employee or student
• Viewing records for a specific department
  • Searching for records by course

When is the Training History report updated?

The data in the report is as of end of the day yesterday. See the date listed in the right side of the report header under the report run date. This date automatically changes when the data in the report are refreshed.

Accessing the Training History report

1. Connect to VPN.
2. Log in to MyU (myu.umn.edu).
3. Select Key Links in the top navigation and select Reporting Center.
   1. Reporting Center is only available to active employees.
      
4. Scroll down to Human Resources category:
   1. Select Talent Management to expand the category.
   2. Select Training to expand the category
   3. Select Training History. The Training page in reporting center is displayed.
   4. Select Training History Report in the first row of the table.

Viewing the training record of an individual employee or student

1. Select the View Training History by EMPLID button.
2. Enter an Employee ID in the text box.
3. Press the Enter key on your keyboard. The training history for the person is displayed as a table.
4. Select the Attendance status(es) that you want in the report. By default, all statuses are selected
   • The Completed status will return all trainings the person has completed.
5. Select the Download Data button to export the data.
   • You can select to download the data as an Excel file or a CSV file.
6. Select the Download PDF button to export the data as a PDF.
    

Viewing records for a specific department, course, or attendance status

1. Choose the View Training History by Department button.
2. Use the filters to select a College/Admin Unit. All training records for the College/Admin Unit are displayed in a table.
   • Use the ZDept Name and Department Name filters to narrow the results.
3. Select the Course Title filter. A drop-down list of all relevant courses is displayed.
   1. Deselect the All option in the filter.
   2. Select the courses you want to be displayed in the table.
4. Select the Attendance Status(es) filter to display courses with certain attendance statuses, for example, "Actively Enrolled", "Completed", etc.
5. Use the buttons in the top right to download the report data or download the report as a PDF.
   • Selecting the Download Data button will give an option to download as either an Excel file or a CSV file.