This definitions document can help you understand the fields that show on a Contact record and the different ways in which they can be modified. This may help you understand what is happening if information changes unexpectedly, or determine the usefulness of a field to your business processes, or as a reference for reporting needs.
Field labels and their possible sources
| Number (on screenshot) |
Field label | Possible sources |
|---|---|---|
| 1 | Name | All batch loads, including Peoplesoft, all web page submissions, Users |
| 2 | Preferred Name | College Fair, Royall, Athlete Inquiry, Users |
| 3 | Date of Death | Users |
| 4 | Organization | All batch loads, including Peoplesoft, all web page submissions, Users |
| 5 | Emplid | PeopleSoft, Omniscope process |
| 6 | SSN (Masked) | PeopleSoft, ACT, AP, SSN, CF |
| 7 | Birthdate | All batch loads, including Peoplesoft, all web page submissions, Users |
| 8 | Primary Phone | PeopleSoft, ACT, AP, SAT, TOEFL, CAPPEX, CF, Royall, all webpages, Users, (if blank, workflow rule pulls a phone number from one of the other phone fields) |
| 9 | Mobile | PeopleSoft, CF, Royall, Athlete Inquiry Users |
| 10 | Fax | Users |
| 11 | PeopleSoft, ACT, SAT, TOEFL, CAPPEX, CF, Royall, all webpages, Users | |
| 12 | Secondary Email | PeopleSoft, Users |
| 13 | UofM Email | PeopleSoft, Users |
| 14 | Home Phone | PeopleSoft, CF, Royall, ACT, Athlete Inquiry, Users |
| 15 | Other Phone | PeopleSoft, Cappex, Users |
| 16 | Fax Opt Out | User |
| 17 | Email Opt Out | PeopleSoft, Users |
| 18 | Twitter Handle | Athelete Inquiry, Users |
| 19 | Mailing Address | PeopleSoft, Ask Us, Users, (for UMN contacts: populates with the home address if the mailing address is blank) |
| 20 | Home Address | PeopleSoft, ACT, AP, SAT, TOEFL, CAPPEX, CF, Royall, RFI, Visits, Ask Us, Users |
| 21 | U.S. Citizen | PeopleSoft, SAT, CAPPEX, CF, Users |
| 22 | Birth Country | PeopleSoft, Users |
| 23 | Citizenship Type | PeopleSoft, RFI, Users |
| 24 | Citizenship Country | PeopleSoft, SAT, CAPPEX, CF, Ask Us, Users |
| 25 | Other Country Description | PeopleSoft |
| 26 | Race | PeopleSoft, ACT, AP, SAT, CAPPEX, CF, ROYALL, RFI, Users |
| 27 | Hispanic/Latino | PeopleSoft, ACT, AP, SAT, CAPPEX, CF, ROYALL, RFI, Users |
| 28 | Gender | PeopleSoft, ACT, AP, SAT, TOEFL, CAPPEX, CF, ROYALL, Athlete Inquiry, Users |
| 29 | Description | User only |
| 30 | Department | User only |
| 31 | Title | User only |
| 32 | Assisstant | User only |
| 33 | Asst. Phone | User only |
| 34 | Reports To | User only |
| 35 | Contact Record Type | PeopleSoft, Users |