Recruitment CRM: Contact Definitions and Sources

This definitions document can help you understand the fields that show on a Contact record and the different ways in which they can be modified. This may help you understand what is happening if information changes unexpectedly, or determine the usefulness of a field to your business processes, or as a reference for reporting needs.

Field labels and their possible sources

Number (on
screenshot) 
Field labelPossible sources
1NameAll batch loads, including Peoplesoft, all web page submissions, Users
2Preferred NameCollege Fair, Royall, Athlete Inquiry, Users
3Date of DeathUsers
4OrganizationAll batch loads, including Peoplesoft, all web page submissions, Users
5EmplidPeopleSoft, Omniscope process
6SSN (Masked)PeopleSoft, ACT, AP, SSN, CF
7BirthdateAll batch loads, including Peoplesoft, all web page submissions, Users
8Primary PhonePeopleSoft, ACT, AP, SAT, TOEFL, CAPPEX, CF, Royall, all webpages, Users, (if blank, workflow rule pulls a phone number from one of the other phone fields)
9MobilePeopleSoft, CF, Royall, Athlete Inquiry Users
10FaxUsers
11EmailPeopleSoft, ACT, SAT, TOEFL, CAPPEX, CF, Royall, all webpages, Users
12Secondary EmailPeopleSoft, Users
13UofM EmailPeopleSoft, Users
14Home PhonePeopleSoft, CF, Royall, ACT, Athlete Inquiry, Users
15Other PhonePeopleSoft, Cappex, Users
16Fax Opt OutUser
17Email Opt OutPeopleSoft, Users
18Twitter HandleAthelete Inquiry, Users
19Mailing AddressPeopleSoft, Ask Us, Users, (for UMN contacts: populates with the home address if the mailing address is blank)
20Home AddressPeopleSoft, ACT, AP, SAT, TOEFL, CAPPEX, CF, Royall, RFI, Visits, Ask Us, Users
21U.S. CitizenPeopleSoft, SAT, CAPPEX, CF, Users
22Birth CountryPeopleSoft, Users
23Citizenship TypePeopleSoft, RFI, Users
24Citizenship CountryPeopleSoft, SAT, CAPPEX, CF, Ask Us, Users
25Other Country DescriptionPeopleSoft
26RacePeopleSoft, ACT, AP, SAT, CAPPEX, CF, ROYALL, RFI, Users
27Hispanic/LatinoPeopleSoft, ACT, AP, SAT, CAPPEX, CF, ROYALL, RFI, Users
28GenderPeopleSoft, ACT, AP, SAT, TOEFL, CAPPEX, CF, ROYALL, Athlete Inquiry, Users
29DescriptionUser only
30DepartmentUser only
31TitleUser only
32AssisstantUser only
33Asst. PhoneUser only
34Reports ToUser only
35Contact Record TypePeopleSoft, Users