Gmail: Set Up Email Filtering

Set up automatic email filtering to manage your University email. You can:

  • Create an email filter by using the search box
  • Create an email filter by using an existing email message
  • Manage your existing email filters

What is Gmail Filtering? 

Gmail's filters allow the service to automatically organize, label, archive, delete, star, or even forward emails to other addresses. Filters work by setting a search criteria, and all messages matching that criteria are then filtered by the search's action.

Create an Email Filter in Gmail Settings

  1. Go to Gmail's Settings (the Gear icon, upper right)
  2. Click on theFilters and Blocked Addresses tab
  3. Select Create a new filter
  4. Fill out to specifications

Create an Email Filter Using the Search Box in Gmail

  1. Log in to your University of Minnesota email account
  2. Click on the down arrow in the search bar at the top of the page 
    Gmail search box with arrow pointing to Show Search Options menu
  3. Enter the search criteria; then click Create filter with this search at the bottom of the search drop-down menu. (You can check that the criteria works by searching current messages in the inbox using the search button).
    Advanced search options with "Create filter with this search" highlighted
  4. Select the actions you want the filter to use.
    Filter options with "Skip the Inbox", "Mark as read", and "Apply the label" checked.
  5. Click Create filter.
    Note: Only messages that are incoming will use this filter. If you would like old messages to be organized like this as well, the box "filter messages like these" also needs to be checked.

Create an Email Filter Using an Existing Email Message

  1. Log into your University Gmail account
  2. Open the message you would like to filter
  3. Click the down arrow at the top-right corner of the email message (it will say more when you hover over it)
    More menu in an email
  4. Click on Filter messages like this.
    More menu opened with "Filter messages like this" highlighted
  5. Enter the search criteria then click Create filter with this search at the bottom of the search menu
    Advanced search options with "Create filter with this search" highlighted
  6. Select the actions you want the filter to use.
    Filter options with "Skip the Inbox", "Mark as read", and "Apply the label" checked.
  7. Click Create filter
    Note: Only messages that are incoming will use this filter. If you would like old messages to be organized like this as well, the box "filter messages like these" also needs to be checked.

Managing Filters

  1. Click on the Settings icon in the upper-right-hand corner of your email
  2. Click on Settings
  3. Click on the tab labeled Filters
  4. This will list all the active filters for the account. From this page you can edit, delete, create, and import filters.

 Note: Any mail that has been filtered or archived will be available under All Mail.