Gmail: Delegate Email Access (Add Account)

Because University of Minnesota email accounts require a specific type of authentication called Shibboleth, UMN Gmail accounts cannot be added as the primary email using the normal method for adding multiple Gmail accounts (Google Instructions - These will work for adding a Personal Gmail account to your UMN Account). It can be added as an email that is not default.

Instead, UMN Gmail users may obtain access to other UMN Gmail inboxes by adding Delegate access to them. This article describes adding another UMN Gmail account to your own as a Delegate to easily switch between inboxes.

Note: Delegation does not carry over to Google's Inbox application. 

Enable Delegate Access from Secondary Acount

  1. Using a web browser, sign in to the UMN Gmail for the account you want to add
  2. Click on the Gear icon in the upper right corner of the page
  3. Select Settings
  4. Select Accounts

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  5. In the Grant access to your account section, select Add another account

    Gmail_Settings_GrantAccess.pngx

  6. A pop-up window will appear. Enter your UMN email address (or the account you want to have access to this one)
  7. Select Send email to grant access

    NOTE:
    Delegate Gmail access cannot be granted across Domains (each UMN campus is a separate domain: Twin Cities, Crookston, Duluth, Morris, Rochester)

 

Accept access to the secondary account

  1. In your UMN Gmail, open the email from University of Minnesota Team
  2. Select the link to Accept the Request in the email

    accept%20delegate%20access%20permission.pngx

  3. Note that it may take up to 30 minutes for verification to complete and for the account to appear

How to use this feature

  1. In Gmail, select your image or email address in the upper right corner

    • This may look like a blue circle, a custom image you added, or your full email address instead of an image
       
     My%20Gmail%20Picture.pngx

  2. A pop-up box will appear. Select the (Delegated) email address
  3. A new tab will open in your browser, running a second copy of Gmail. This copy will contain all the emails from the Gmail account from which you have "Delegate" access

Note: To edit delegate access, you must log in as the account you delegated to. You cannot access these settings from the delegated view.