The HCC, or Health Care Component, is a group of faculty, students, or staff who work within the UMN Health Sciences community. Because they have access to Protected Health Information (PHI) or HIPAA data, they are required to use a slightly different instance of Zoom.
Learn more about HCC requirements
Complete training to access HCC Zoom
Note: Only members of the HCC need to complete the HCC Zoom training, if you are not a member of the HCC you do not need to complete the HCC Zoom training.
Key differences between Non-HCC Zoom and HCC Zoom
Zoom Feature |
Description |
Reason for Difference |
| End-to-end encryption - Required ON for HCC |
All meetings are encrypted |
Required by Zoom |
| Auto saving chats - DISABLED for HCC | Automatically save all in-meeting chats so that hosts do not need to manually save the text of the chat after the meeting starts. | Prevent PHI data from being transmitted or stored in a non-approved environment |
| Save transcript - DISABLED for HCC | Save Transcripts created through the Automatic Transcription feature. | Prevent PHI data from being transmitted or stored in a non-approved environment |
| File transfer - DISABLED for HCC | Send files through the in-meeting chat. | Prevent PHI data from being transmitted or stored in a non-approved environment |
| Remote control - DISABLED for HCC | During screen sharing, the person who is sharing can allow others to control the shared content | Any form of remote control would create issues with access and account management UIS policies. Users who do not have approved access to HIPAA can not be allowed to have access to systems that have HIPAA data (or access to it) |
| Remote support - DISABLED for HCC | Give remote support to another participant | Any form of remote control would create issues with access and account management UIS policies. Users who do not have approved access to HIPAA can not be allowed to have access to systems that have HIPAA data (or access to it) |
|
Required ON for HCC |
The meeting / webinar participant list indicates who is a UMN person and who is not. | Required for awareness of who is attending the online meeting when discussing sensitive data |
| Local recording for Students | Record the meeting to a local MP4 file | Required by University Information Security risk assessment |
|
Zoom Cloud Recording - DISABLED for HCC ** |
Record meetings and webinars to Zoom Cloud | Required by Zoom |
|
Live streaming the meetings - DISABLED for HCC |
Live stream meetings to Workplace by Facebook or Custom Live Streaming Service | Prevent Highly Secure (HIPAA) data from being transmitted or stored in a non-approved environment such as Facebook or YouTube Live |
|
Downloading webinar registration lists - DISABLED for HCC |
Save a list of webinar registrants and attendees The HCC instance replaces names and email addresses in meeting registration reports with "*" to protect PHI. |
Required by Zoom |
|
Alternative host roles |
Hosts can only designate alternative hosts from within the same account. For example, a user in the HCC Zoom account can only designate another HCC Zoom user as alternative host. | Required by Zoom |
* HCC Students cannot record in Zoom - neither locally nor to the Zoom cloud.
** HCC Staff, faculty, departmental, and sponsored accounts can record meetings and webinars locally but not to the Zoom cloud.