Zoom: Best Practices in a Meeting (One-Page Guide)

This guide will help your guests and you get the most out of your Zoom meeting experience.

Learn more about Zoom meetings

Prepare for the meeting

1. Set up your equipment

2. Look your best

  • Lighting should come from in front of you or from the side, in order to best light your face
  • Keep your background clear of distractions
  • Look at your webcam, not at the screen
  • Use gestures and mannerisms that you would typically use in person

Participate productively

1. Make sure everyone can hear you

  • Use a microphone when you speak.
    • Identify yourself to meeting attendees - say your name the first time you begin speaking.
  • Make sure the microphone is on and close enough to pick up your voice, no matter what location you are in.
  • When screensharing, if you are referring to something on the screen, describe where your cursor is going or what it is that you are referring to.
    • Avoid saying "here" or "this" when describing something. Instead, try using more descriptive language: "Notice the box labeled 'sign in' in the upper-left corner of the home page." or "When reviewing the spreadsheet, in column H, row 34..."
    • Identifying what is happening on the screen increases access for everyone attending the meeting.

2. Help everyone focus

  • Don't have side conversations.
  • If you aren't talking, mute or turn off your microphone.
  • Avoid noisy activities like typing while your microphone is on.

3. Reduce Distractions

  • Sit or stand somewhere with a neutral background (or use a virtual background).
  • Make sure your camera is on a steady surface to prevent shaking
  • Turn off your camera if you need to take care of business outside of the meeting (ex. someone in-person needs your attention). Turn the camera back on when you are present in the meeting again.

If you are the host

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