Web Meetings: Hybrid Meeting Good Practices
A hybrid web meeting is when you have two or more people physically located together meeting with one or more separately located people via a web meeting technology. The most frequent issue in this situation is that the group that is physically in the same space forgets about the needs of people online.
With a technology like Google Hangouts or Skype where everyone has equal rights in the meeting, you need to avoid microphone feedback. In the group location, either:
- Have one computer designated for sound - use this for both microphone and speakers. All other computers should have their mics muted and speakers turned off. A great tool to allow for a group of ten or so to be easily heard is a USB conference microphone or USB conference speakerphone that can be attached to one computer, such as this one.
- OR have everyone in the group equipped with USB headsets with microphones.
Good practice guidelines
- Make sure everyone can hear you.
- Use a microphone when you speak.
- Make sure the microphone is on and close enough to pick up your voice, no matter what location you are in.
- Don't have side conversations.
- Make sure everyone can see you (if cameras are being used).
- Sit in good lighting.
- Arrange yourself and the camera so you are fully visible.
- In the group location, if you only have one camera, at least once turn the camera around the room (even if it's on a laptop) so everyone can be seen.
- Don't be distracting.
- If you aren't talking, mute or turn off your microphone.
- Avoid noisy activities like typing while your microphone is on.