Compare Video Conferencing, Web Conferencing, Webinars, and Webcasts

Choose the best option for your collaborative experience

Consider the type of meeting you are conducting.

  • Do you need participants to collaborate? 
  • Do you need participants to be able to speak up during the meeting? 
  • Do you want your remote participants to join each other in a single location? 
  • Do you want your participants to be able to join and contribute from their personal/work devices? 

Desktop-Based Conferencing 

Often chosen for distance learning, trainings, or meetings between many individuals joining and participating from their personal devices. Participants may join through VOIP (Voice over IP) or via phone. Web Conferencing allows for video, audio, and content sharing.

Recommended for

participants to be able to  join and contribute from their own devices for lectures, remote meetings, and trainings.

Avoid if

  • Your participants are not supposed to speak.
  • The number of participants exceeds 50.


Webinars allow for remote audience participation through chats, Q/A, and polling systems. 

Recommended for

presenting video, audio, and content in one direction to a group of remote participants, whether or not there is an in-room audience as well.

Avoid if

You want participants to speak up verbally.

Traditional Room-Based Conferencing

This method uses physical room systems, or Zoom Rooms.  It requires two or more locations to be equipped with specialized equipment to provide full video and audio connections between the locations. 

Recommended for

  • Meetings between two or more groups of people.
  • Great if you want all of your remote participants to join each other in a single location.  

Avoid if

You do not have two or more locations equipped with full video and audio setups.


A Webcast is much the same as a Webinar in that it is a single point of video, audio, and content being shared to a remote audience. It differs in the fact that usually there is no collaborative aspect and participants do not interact with the Webcast.

Recommended for

Broadcasting audio, video, and shared screens to a remote audience.

Avoid if

You want your participants to collaborate with you or with each other.