Canvas: Send Grades to PeopleSoft

This article explains how to get grades into PeopleSoft using the Send Grades to PeopleSoft item in Course Navigation (on by default). Your students do not see this item in their course menu. There are multiple non-student roles who have access to this course navigation item, but only those who have grading permission set up in PeopleSoft can complete all of these instructions to send the grades from the course to PeopleSoft.

Note: Users with a Proxy role in a class in PeopleSoft are not auto-enrolled into Canvas. If a Proxy with grading access in PeopleSoft needs access to a Canvas course, they must be manually enrolled by a teacher or other authorized user using the +People button on the People page in the Canvas course. Discrepancies between current and final grades in the Canvas gradebook should be resolved by instructors rather than proxies.

You may also get your course grades to PeopleSoft by Exporting the Final Grades for Upload to PeopleSoft. Both processes involve a few steps to finalize grades before sending them to PeopleSoft.

Finalizing Your Grades

Before you send your grades to PeopleSoft, you need to make sure that your gradebook accurately reflects students' final grades. 

Finalizing Your Grades how-to video

  1. Navigate to your course in Canvas. 
  2. Apply a grading scheme for your course site.
  3. Make sure all grades have been released to students.
    1. Check for any assignments that have been hidden for grading, indicated by an eye icon hidden grades iconnext to the assignment name in that assignment's gradebook column. 
    2. Unhide any hidden assignments by posting grades. 
    3. Hover over the assignment name in the gradebook column; the vertical ellipses vertical ellipses icon will appear next to the assignment name.
    4. Click the vertical ellipses next to the assignment name and select Post Grades. A side panel will slide out from the right and say how many assignments are still hidden.
    5. Click Post. The eye icon will disappear from the assignment column, assuring you that all grades have been posted and are included in the final grades calculation.
  4. Make sure that all empty grades have been filled in with a zero. 
  5. You can use the Final Grade Override to enter a final grade for students that is different from the grade automatically calculated by Canvas in the Gradebook.

Sending Grades to PeopleSoft

Once your grades are finalized by following the above steps, you are ready to send them to PeopleSoft.

Sending Grades to PeopleSoft

  1. Go to the course navigation of your course and click Send Grades to PeopleSoft.
    Send Grades to PeopleSoft menu button
    • A Sections page will display listing the graded PeopleSoft section(s) associated with your course. 
      • The campus, subject (ENGL for English for example), course number, section, and PeopleSoft class number (in parentheses) are displayed.
      • A Final button will display that you can click on to get to the section list for that section.
        Final button next to each section in the tool
  2. Click Final to display the list of enrolled students in the section you are submitting grades for. 
    • The Current Score, Current Grade, Final Score, and Final Grade will display.
    • If the Final Grade is an F or an N, a Last Date of Participation column will display. 
      • Enter the student's last date of participation in the course. A link for Help with last date of participation will display in the upper right hand column that links to instructions on how to find the last date the student engaged in the Canvas course. 
    • If the Current and Final Scores don't match, a warning will display for that row with a link to Gradebook help.
      • The Current Score/Grade is what is displayed in the Canvas gradebook but the Final Grade is what will be sent to PeopleSoft/Faculty Center.
      • The most common reasons these won't match are when a grade item has not been unmuted or an empty grade has not been changed to zero.
        Tool interface showing Final Grade and Current Grade columns for each student in the section. Points to highlight are the "Send Grades to PeopleSoft" button, the Enter Date field for students with an F, the Help  with last date of enrollment area, and the warning for the current grade that doesn't match
      • If any of the final grades have been overridden in the gradebook using the Final Grade Override feature they will display like this when sending grades to PeopleSoft.
        overriden final grades
  3. Once the current and final scores match and the last dates of participation have been entered, click the Send Grades to PeopleSoft button to load these grades into the grade roster in PeopleSoft/Faculty Center.
    • PeopleSoft/Faculty Center will load in a new tab. If your popup blocker is turned on, a link will display at the top of the tool informing you that the grades were sent successfully and a link to PeopleSoft/Faculty Center that you can select to open Faculty Center. You may need to login again if your session has timed out.
      message that appears saying that the grades were successfully sent to Faculty Center
  4. In PeopleSoft/Faculty Center, an Upload Summary message will display indicating the total number of grades sent and how many were successfully loaded.
    • If any grades were not accepted, it will list which students and why the grades were not accepted.
      Faculty Center tab in PeopleSoft showing the Upload Summary with 1 student whose grade didn't come over correctly
  5. Click Go to Grade Roster to see your list of students and their grades.
  6. Check over your student grades one more time to make sure everything is correct. If you need to make any changes, see Editing Your Final Grades Submission below.
  7. Once you are satisfied with the final grades, change the status of the roster to Approved and click Save. Grades will be posted to the student's transcripts overnight.
    Grade status set to Approved with Save button highlighted

Note: Grades of I, K, or X are not calculated grades and cannot be generated by the Canvas Gradebook. These can be entered manually in PeopleSoft/Faculty Center.

If you have another Canvas course that you need to send grades to PeopleSoft, you can return to the browser tab you have open and return to your Canvas Dashboard to select the next Canvas course.

If you have another PeopleSoft section within the same course site that you began submitting grades for, see Entering Grades for Multiple PeopleSoft Sections Within the Same Canvas Course Site.

Editing Your Final Grades Submission

You can edit the grades as many times as needed BEFORE you have changed the Grade Roster Action to Approved. 

  1. Return to the Canvas course you need to edit the final grades in.
  2. Make changes in the course site's Canvas Gradebook
  3. Follow the steps above to send grades to PeopleSoft. A new file will overwrite what you had submitted before in Faculty Center.
  4. Once you are satisfied with the final grades, change the status of the roster to Approved and click Save. Grades will be posted to the student's transcripts overnight.

Entering Grades for Multiple PeopleSoft Sections Within the Same Canvas Course Site

If you have more PeopleSoft sections in the same Canvas course, you can go back to the browser tab that you have your Canvas course in and enter a new section.

  1. Return to the browser tab you have open with that Canvas course. You should see your previous section's grade information and a message that the grades were sent successfully.
  2. Click Back to return to your list of sections.
  3. Click Final next to the section you want to submit next.
  4. Repeat steps 2 - 5 in the Sending Grades to PeopleSoft section above.

Additional Resources

If you have issues or questions while in Canvas, please contact the Canvas team at [email protected] or call Technology Help (612-301-4357).

If you have issues or questions while in Faculty Center/Grade Roster in PeopleSoft, contact the following help desks:

  • For the Twin Cities campus, please contact the ASR Training team at [email protected] or call 612- 625-2803
  • For the Duluth campus, please contact the UMD Office of the Registrar at [email protected] or 218.728.8887 for assistance
  • For the Crookston campus, please contact UMC Office of the Registrar at [email protected] or 218.281.8548 for assistance
  • For the Morris campus, please contact the UMM Office of the Registrar at [email protected] or 320.589.6030 for assistance

If these resources are not working for you, you can use the Export Final Grades for Upload to PeopleSoft directions.