Transition to Kaltura MediaSpace
Key Transition Milestones
Dec 28, 2018: Media Mill & Media Magnet are frozen
Jan 2019: Files moved to Kaltura MediaSpace
Starting in early January 2019, your original uploaded media in Media Mill will be automatically copied to Kaltura MediaSpace and available for use from that system. Original video and audio files will be deleted from Media Mill after that occurs. Existing links and video derivatives in Media Mill and Media Magnet will remain available for playback through December 2020.
Dec 2020: Media Mill and Media Magnet shut down permanently
In advance of this date, there will be further communications to users of Media Mill and Media Magnet.
Captions and Kaltura
All uploads to Kaltura receive captions through automatic speech recognition (ASR). The captions are considered drafts. You will need to review and edit the captions for accuracy. When videos are copied from Media Mill to Kaltura, existing captions will be retained.
Private vs. Unlisted Videos
By default, videos uploaded to Kaltura are listed as Private. Users can opt to post them in Canvas/Moodle. In Kaltura MediaSpace, they can be posted to a channel or playlist, or made “unlisted”, so anyone with the link is able to see it
Podcasting in Kaltura MediaSpace
Best Practice: Use Departmental Accounts
For each video in Kaltura, it is simple to add a co-editor/co-publisher or change the media owner. However, if you are going to share a Kaltura video to the public, it is recommended that the owner be a departmental account.
Kaltura Media Retention Policies
Currently, there is media in Kaltura dating back to 2012. However, our Kaltura contract includes a media retention policy to be implemented early in 2019.
The media retention policies, when implemented, would be the following:
- When a video has not been viewed for more than 24 months, delete the flavors (Media Mill called these derivatives). If someone tries to watch the video after that point, re-generate the flavors and tell the user to try again in a couple minutes.
- When a video has not been viewed for more than 48 months, delete the original, but keep a placeholder. OIT will receive a report in advance of a batch of video originals being deleted, so there may be an opportunity for a process to contact media owners, and have them touch/watch/download their videos, thus resetting the clock.
Kaltura MediaSpace Lifespan
The University’s contact with Kaltura is through November 2022. There will be an RFP for a replacement media management platform in advance of that end date.
What is Kaltura?
Kaltura is a media management platform that has been in use at the University of Minnesota in our Learning Management Systems (LMS), Moodle and later Canvas, since 2012.
Kaltura MediaSpace is a way to use Kaltura content outside of the LMS. It acts as a third way to work with video for teaching and learning purposes.