Google Apps: Less Secure Apps Setting
Your UMN email account is a Gmail account. Google has now established a system that blocks access to Google Apps for 'Less Secure Apps,' potentially causing problems connecting email to devices and migrating UMN email accounts between domains. This article provides steps to "Turn on" access for these apps until a better workaround is established.
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There are two main scenarios where Google's Less Secure Apps setting may cause issues: Syncing UMN email to mobile devices and changing from one UMN campus domain to another. If you are loosing to set up your email, see the General Email Client Settings article.
Password/server connection errors syncing email
Google currently considers most email clients using IMAP protocols (e.g. Thunderbird, Outlook, Apple Mail for iOS, Email for Android, etc.) 'Less Secure Apps.' Common errors involve IMAP password authentication failures and server unable to communicate errors after entering username and password for IMAP in the client.
If you are attempting to change domains from one campus to another (Ex: Twin Cities to Duluth), you may experience delays in the migration of their email account if 'Less Secure Apps' access is turned off. In order for Technology Help to migrate your email, calendars, and account settings, you may be asked to "turn on" access for less secure apps to finish domain migrations.
"Turn on" access for less secure apps
- Log out of all Google Apps/account sessions in your browser.
- Visit the Less Secure Apps option page.
- Type your full UMN email address when prompted.
- Click Next.
- Log in to your UMN account with your Internet ID and password at the UMN Sign In page.
- Click Sign In.
- Select "Turn on" (You do not need to click "save changes" for this change to be saved).
NOTE: If you are making this change for a domain migration, notify Technology Help that you have modified the ‘Access for Less Secure Apps’ setting so the domain migration can be completed.
We are working with Google to find a solution that does not require user interaction. Once that is in place, this process will no longer be necessary.
You should feel free to revert this setting back to "Turn off" after completing the Google Domain Migration. Migrations are typically completed in 3 days, but this may take longer for accounts with high volumes of email and large attachments.