Transitioning to Gmail

Advisory Items

If you would like to sign up for a University Google account, there are some things of which you should be aware. Please read the following advisory items.

It also is important that you consult your local/department technology support staff before signing up for Google Apps for the University of Minnesota, as they may be able to help or advise you on certain steps that may be appropriate based on your (unit's) specific computing environment.

What Will Be Transferred

What Won't Be Transferred

Size Limits

Other Considerations

Preparing for the Transition

If you would like to sign up for a University Google account, there are some things of which you should be aware. Please read the following advisory items.

It's important that you consult your local/department technology support staff before signing up for Google Apps for the University of Minnesota, as they may be able to help or advise you on certain steps that may be appropriate based on your (unit's) specific computing environment.

If you've been in the practice of storing large messages or attachments, a large number of messages, executable file types, or storing important information in your Sent or Trash folders, it is recommended that you take this opportunity to go through your mailbox and those folders, and clean them out in order to help ensure a smoother, quicker transition to Gmail, and to avoid losing any messages.

Before you opt in:

  1. Delete mail that can't be moved:
    • messages in your Trash folder that are more than 30 days old;
    • messages larger than 25 MB, including attachments;
    • mail accounts larger than 24 GB total;
    • executable files that could contain damaging executable code, including .exe, and files such as .zip, .tar, .tgz, .taz, .z, and .gz that contain an .exe attachment. Those types of files that do NOT contain .exe attachments are acceptable and should transfer without issue.
  2. Delete any unnecessary items.
  3. Move any messages in your Trash folder that you need to keep into your Inbox or other folders;.
  4. Save larger messages or attachments elsewhere, such as in a file or folder on your computer, or portable storage device.

Note: To ensure your email account is properly prepared for the transition to Google, you should move and/or delete these messages and folders in the Gohpermail web client, rather than your desktop email client such as Thunderbird, Outlook or Apple Mail.

Once you have completed the opt in process, the Google project team will begin to migrate your existing mail to your new Gmail account. The most recent 30 days worth of mail in your Inbox, Sent, and Trash folders will be moved first. The remaining messages in your Inbox and Sent folders, as well as mail in other folders, will follow later.